Executive Assistant

Boosted.ai is building AI purpose-built for finance to help teams do more. Our mission is to optimize investing and boost productivity. We’re already trusted by leading enterprises and developers with over $5T under management with Boosted.ai.

From the fastest growing hedge funds to global financial institutions, our tool lets our users stay ahead of the competition with AI that works for them. We believe that modern investment professionals will win the future of finance by using the best tools; a unique competitive edge powered by data, experimentation, and automation.

Boosted.ai is the platform they use to cut through data overload, outpace competitors, and reclaim their time. We’re looking for sharp, low-ego people to help teams find their edge.

Why is Boosted.ai the best place to work?

• Customers love the product (adopted by many of the biggest financial institutions and rapidly expanding to more firms)
• We’re growing a lot (5x in the last year)
• Incredible culture (our customers keep applying to work here)
• Well-resourced — our lead investors are innovators and disruptors in financial and technology markets, including Spark Capital (Twitter, Slack, Affirm), Ten Coves Capital (Plaid, Sentieo, TouchBistro), Portage Ventures (Wealthsimple, Borrowell, Nesto), and RBC (Royal Bank of Canada)

Position Description

Boosted.ai is looking for a highly organized and proactive Executive Assistant to support our executive team in navigating the fast-paced world of FinTech. In this role, you’ll act as a trusted partner to the Chief Executive Officer and Chief Revenue Officer, managing their daily activities, coordinating key business initiatives, and ensuring smooth operations at the highest levels of the company.

The ideal candidate is a detail-oriented, adaptable problem-solver who thrives in a dynamic environment. You’ll need to balance multiple priorities, handle confidential information with discretion, and be a key contributor in ensuring our leadership team remains focused on strategic goals.

This is an excellent opportunity to work directly with the leadership team, contributing to high-impact projects and the company’s strategic goals. We’re scaling fast, and there’s opportunity for personal and professional growth. 

If you are a natural multitasker, exceptional communicator, and thrive in a fast-paced environment, we’d love to chat!

What You'll Do

• Support Leadership: Be the right hand to the CEO and CRO, managing calendars, scheduling meetings, coordinating travel, compiling expense reports, and handling day-to-day communications
• Project Coordination: Collaborate with cross-functional teams to track and drive key projects forward, ensuring timely completion of action items
• Meeting Preparation: Prepare agendas, take detailed meeting notes, and follow up on action items to ensure seamless execution
• Information Management: Organize and maintain confidential files, documents, and presentations; ensure executives have the right information at the right time
• Event Planning: Assist in the planning and execution of internal and external events, including team off-sites, board meetings, and investor presentations
• Office Management: Oversee office operations, including ordering supplies and handling other related tasks to keep the office running smoothly
• Liaison Role: Act as the point of contact between the executive team and internal/external stakeholders, maintaining effective communication
• Problem-Solving: Tackle issues as they arise, ensuring the executives’ workflow is uninterrupted and business operations run smoothly

What You’ll Bring

• Experience: 2-3 years of experience as an Executive Assistant or a similar role, prior experience supporting C-suite executives in a fast-paced environment is a plus. We are open to candidates who demonstrate strong potential and are eager to grow into the role
• Communication: Excellent written and verbal communication skills, with the ability to interact confidently with senior leadership and external stakeholders
• Tech-Savvy: Proficient with G-Suite, Slack, Zoom, and other remote collaboration tools; experience with project management software is a plus
• Problem-Solver: Resourceful, with an ability to anticipate needs and resolve issues before they escalate
• Discretion and Confidentiality: Experience handling sensitive information with the highest level of discretion and professionalism
• Adaptability: Thrives in a dynamic, fast-moving environment with shifting priorities and the capability to respond to changes and challenges quickly
• Cultural Fit: You’re entrepreneurial, growth-oriented, and excited to be a key player in a rapidly scaling company
• Attention to detail: Meticulous attention to detail, ensuring accuracy in all tasks, from scheduling to document preparation

Our Values

We are guided by a set of values that are at the core of our actions and define our culture. These principles are the foundation of our work, and we are committed to upholding them in everything we do.

• Collaborative – We value our team and know that success can only come from working together
• Client Centric – Our focus is always on our clients and consistently delivering them value
• Action Oriented – We remove barriers and we seek to improve in measurable ways
• Accountable – We are accountable for ourselves, and we hold each other accountable
• Respectful – We are proud of our work, we are respectful of each other’s opinions, and we keep a positive attitude

What we offer

We want our benefits to reflect our values and offer the following to full-time employees:

• Flexible (Unlimited) Paid Time Off
• Medical, Dental, and Vision benefits for you and your family
• Life Insurance and Disability Benefits
• Access to a 401(k) retirement savings plan (for U.S. employees)
• Paid Parental Leave
• Free access to use Boosted.ai Alfa™ to make money
• We love the energy of in-person collaboration while also offering the flexibility to work from home when needed

These benefits are further detailed in Boosted.ai’s policies and are subject to change at any time, consistent with the terms of any applicable compensation or benefits plans. Eligible full-time employees can participate in Boosted.ai’s equity plans subject to the terms of the applicable plans and policies.

Be you, with us

We're working to bring the transformative power of AI to every organization in the world. To do so, it is important to us that the diversity of our employees represents the diversity of our customers. We believe that our work and culture are better when we encourage, support, and respect different skills and experiences represented within our team. We encourage you to apply even if your experience doesn't precisely match the job description. We strive to evaluate all applicants consistently without regard to race, color, religion, gender, national origin, age, disability, veteran status, pregnancy, gender expression or identity, sexual orientation, citizenship, or any other legally protected class.