Facilities Workplace Specialist

Why Choose Bottomline?

Are you ready to transform the way businesses pay and get paid? Bottomline is a global leader in business payments and cash management, with over 35 years of experience and moving more than $16 trillion in payments annually. We're looking for passionate individuals to join our team and help drive impactful results for our customers. If you're dedicated to delighting customers and promoting growth and innovation - we want you on our team!

Job description – Facilities Workplace Specialist  

• Maintain office by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, ID, and access cards) 

• Order front office supplies and keep an inventory of stock 

• Update calendars and schedule meetings related to facilities 

• Manage travel, accommodations, Forex and VISA requirements 

• Keep updated records of office expenses and costs in coordination with the facilities team 

• Engaging with HR and Line of business related to facilities aspects 

• Work closely with HR & Finance team for employee engagement activities, office decoration. 

• Perform other clerical receptionist duties such as filing, photocopying, transcribing 

• Help interview candidates by directing them to the respective hiring manager/HR 

• Assist in general administrative activities and contribute to the Monthly Management Report (MMR) 

• Participate in Emergency Evacuation procedures including crisis management and business continuity 

• To act as a backup to facilities team in case of emergency/requirement 

• Assist in utilization of conference /meeting rooms and Co-ordinate with facilities team for event management 

• Greet and welcome guests/clients as soon as they arrive at the office and direct visitors to the appropriate person 

• Responsible for handling incoming and outgoing calls including distribution. Provide basic and accurate information in-person and via phone/email 

• Receive, sort, and distribute daily mail/deliveries 

Education And Experience 

• Graduate in any discipline 

• 4+ years experience in a similar function 

• Computer Literacy: Strong Knowledge of Microsoft Office applications (Outlook, Excel, PowerPoint, and Word). 

• Proven ability to collaborate and function effectively as part of a team 

• Good communication skills and knowledge on facilities & administrative domain. 
  
  Required Female candidates only who can work from office 5 days 

We welcome talent at all career stages and are dedicated to understanding and supporting additional needs. We're proud to be an equal opportunity employer, committed to creating an inclusive and open environment for everyone.