International Leave of Absence Analyst

WHAT IS BOX?
Box is the leader in Intelligent Content Management. Our platform enables organizations to fuel collaboration, manage the entire content lifecycle, secure critical content, and transform business workflows with enterprise AI. We help companies thrive in the new AI-first era of business. Founded in 2005, Box simplifies work for leading global organizations, including AstraZeneca, JLL, Morgan Stanley, and Nationwide. Box is headquartered in Redwood City, CA, with offices across the United States, Europe, and Asia.

By joining Box, you will have the unique opportunity to continue driving our platform forward. Content powers how we work. It’s the billions of files and information flowing across teams, departments, and key business processes every single day: contracts, invoices, employee records, financials, product specs, marketing assets, and more. Our mission is to bring intelligence to the world of content management and empower our customers to completely transform workflows across their organizations. With the combination of AI and enterprise content, the opportunity has never been greater to transform how the world works together and at Box you will be on the front lines of this massive shift.

WHY BOX NEEDS YOU
We are seeking a Leave of Absence (LOA) Analyst to be a part of our Total Rewards team. This role is reporting to the EMEA/APAC Benefits Manager and will work closely with Payroll, People Partners, HR Operations, and the Total Rewards team. Box is at an exciting stage of evolution, come be a part of our story!

WHAT YOU'LL DO

• Leave & Absence: Manage, process and administer EMEA + Australia absence related claims including short-term and long-term absences due to illness, injury, or other reasons and leave requests including, maternity/paternity leave and all other types of leave ensuring compliance with Box’s policies and local legal regulations
• Absence management: Liaise with employees, HRBPs, and brokers to gather and coordinate necessary documentations for new claims, ongoing claims management and return-to-work processes
• Policy & Compliance: Provide support to employees on leave & absence rights and a willingness to learn and own international regulation laws for all international locations
• System administration: Ensure leave and absence types on Workday are configured and accurately maintained on Workday according to countries laws, regulations and Box policies
• Handles sensitive employee information with confidentiality and professionalism
• Able to develop leave and time off proposals and policies for manager sign off
• Maintain/create/audit our international policies including the employee handbooks and audit against our current programs annually​
• Partner seamlessly with Payroll/ Finance Liaison for monthly payroll close
• Consult with People Operations on statutory leave process and system design
• Provide operational support for EMEA/APAC benefits programs including Pensions, Medical/Dental programs, Leave Programs and other local perks and benefits
• Support end-to end benefits and absence/time off implementations, integrations and operations
• Proactively engages with Payroll, Enterprise Systems (ES) and third-party service providers to troubleshoot issues; ensure data and process integrity
• Researches and resolves benefits and absence/time off issues and flaws with internal and external business partners
• Creates and actively manages service requests to Boxers on leave of absences; tracks progress and ensures timely completion of requests
• Generates benefits data and audit reports, queries, and analyses on leave of absences
• Complete other tasks as required

WHO YOU ARE

• Bachelor’s degree in HR, Finance, Business or equivalent work experience
• 1+ year of experience in the generalist benefits (Leave Management) or HR operations in an international or global organization
• Experience in working with Benefits/HR processes and searching for ways to increase efficiency and improve employee experience
• A subject matter and strong experience on leave and absence laws and regulations, particularly in EMEA (Poland is required and other markets knowledge will be an asset: UK, Germany, France, Netherlands or Australia)
• Strong analytical experience
• Detail orientation while not losing track of big picture, data cleanliness/integrity (be a data ninja!)
• Excellent written, verbal, and interpersonal communication skills
• Demonstrated ability to effectively interact with all levels of employees
• Understanding of HR and Benefits Administration policies and willingness to learn
• Demonstrated ability to work independently, exceptional organizational and time management skills
• Willingness and ability to prioritize work and work in a fast-paced environment
• Willingness and ability to work effectively in a team and collaborate across departments
• Proficiency in MS Office suite (Excel, Word, PowerPoint, etc.) and GMail
• Good knowledge of English and Polish (spoken and in writing)
• Experience with Workday or HR Systems will be an added value
• Ability to build strong partnerships and confidence to effectively communicate complex topics with ease and empathy
• Self-starter, with strong ability to work with minimal direction, build and execute effective project plans
• Strong work ethic and team-first attitude
• Strong emotional intelligence, resilience, communication skills, and the ability to influence people

 

BENEFITS
Check out the overview of the benefits and additional perks offered at Box.

Box lives its values, with community and in-person collaboration being a core part of our culture. Boxers are expected to work from their assigned office a minimum of 2 days per week, with a focus on Tuesdays and Thursdays. Your Recruiter will share more about how we work and company culture during the hiring process.

EQUAL OPPORTUNITY

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation.

For details on how we protect your information when you apply, please see our Personnel Privacy Notice.

For more details on how Box Poland protects your information, please see our Supplemental Personnel and Candidate Privacy Notice.