Media Coordinator

Reports to: Media Director
Years Experience: 0-2 Years
Department: Media
Location: Virtual First

What is Virtual First? At BPD we believe in the balance of the digital and the physical. Our virtual first approach means that we lean into the digital connections - Slack, Zoom, e-mail - as the primary means for getting the job done. It also means that we understand the importance of in-person connection for moments of celebration, collaboration, and education in our physical offices locations in Boca Raton and Nashville. The right balance of digital and physical will vary by role. 

The Position:

We are looking for a highly organized and proactive Media Coordinator to join our growing team. In this role, you will support both traditional and digital media buyers in executing high-impact advertising campaigns across multiple channels — including TV, radio, digital, print, and out-of-home.

You will act as the vital link between internal teams, vendors, and clients, ensuring media plans are executed smoothly, accurately, and on time. If you are detail-oriented, thrive in a fast-paced environment, and enjoy juggling multiple priorities with ease, we’d love to connect with you.

The Responsibilities:

Includes, but not limited to the following:

Media Planning & Coordination

• Assist Media Buyers with research and execution of media plans across traditional and digital platforms.
• Collect and organize advertising rates, specifications, and circulation/viewership data from print, broadcast, and digital vendors.
• Coordinate the preparation and distribution of insertion and broadcast orders to vendors.
• Maintain accurate records of signed orders and upload them into the media buying system.

Campaign Execution & Reporting

• Collaborate with the team on managing and monitoring all campaigns.
• Pull, compile, and analyze monthly performance reports from all media platforms.
• Assist in media audits and ensure quality control of all ad materials prior to placement.
  

Communication & Vendor Management

• Serve as the point of contact for media reps.
• Track and manage all media invoices, resolve discrepancies, and ensure timely approval in coordination with Accounting.
  

Internal Support & Administration

• Open new media projects and maintain accurate project documentation.
• Support preparation of client-facing presentations and proposals using PowerPoint or other formats.
• Traffic creative assets (TV, Radio, Print, Digital, Outdoor) to media outlets.
• Assist in reconciling media billing and prepare billing reports for the Finance team.Assist Media Directors, Buyers, and the larger Media Team with other duties as necessary.

 

The Essentials:

• 0–2 years of experience in media coordination, advertising, or a related field.
• Strong organizational and multitasking abilities with high attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace (Docs, Slides, Drive, etc.), and Mac hardware preferred.
• Experience with platforms like Strata and Workamajig is a plus.
• Ability to work independently and collaboratively in a fast-paced environment.

 

The Vision:

BPD is a marketing services firm that delivers the future to healthcare’s leading brands. We provide fully integrated solutions – branding, marketing, communications and business consulting – which are technology-enabled, AI-infused, and supported by our proprietary data platform. All to ignite greatness in our clients and bring better health
to more people. Our clients range from the largest health systems to prestigious academic medical centers to leading healthcare innovators. For more information on BPD, visit www.bpdhealthcare.com.

 

Unified BPD unites our diverse backgrounds and perspectives into a stronger collective—one that fosters a more inclusive, impactful future for our people, our clients, and healthcare as a whole. Guided by ongoing reflection and learning, we respect every race, ethnicity, gender expression, sexual identity, ability, and life experience.

As BPDerrrs, we:

• Celebrate and value what makes each of us unique;
• Unite around our shared purpose to ignite greatness in those we serve and, by extension, help them improve the health to the communities they serve;
• Lead through inclusive work that authentically connects with all consumers and champions health equity for all
• Lean into honest dialogue, acknowledging that building a diverse workforce, fostering belonging, and creating the best, most inclusive work for our clients and their communities is an ongoing journey.

This commitment ignites our organization’s greatness and grounds the brilliant work we do for our clients and communities.

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BPD is proud to be an Equal Opportunity employer. BPD recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status, or citizenship status.