Controller

About Braintrust Tutors

Braintrust Tutors partners with schools and districts to deliver high-impact K–8 academic intervention through strong instructional talent, disciplined operations, and a purpose-built platform that supports implementation, visibility, and student progress.

We operate in a complex environment where school-year seasonality, district procurement cycles, staffing, attendance, and program execution all affect financial performance. We are looking for a Controller who can bring rigor, accuracy, and operational visibility to the finance function while supporting a growing education business.

Position Overview

Braintrust is seeking a Controller to lead accounting operations and financial discipline in close partnership with the CFO.

This role is ideal for a hands-on finance operator who can own the integrity of the numbers, strengthen internal controls, improve reporting cadence, and build scalable processes across accounting, billing, collections, payroll support, audit readiness, and monthly close.

The Controller will not be expected to act as the strategic finance lead for the business. That seat is already in place. Instead, this role is meant to support the CFO by ensuring the accounting function is accurate, timely, well-controlled, and built to scale.

This is a high-accountability role for someone comfortable working in the details while also improving systems and processes across a growing K–12 education company.

This is a remote full-time position within the United States.

What You'll Do

Own accounting operations

• Lead day-to-day accounting operations, including general ledger, accounts payable, accounts receivable, reconciliations, accruals, prepaids, and monthly journal entries
• Manage and improve the monthly, quarterly, and year-end close process
• Maintain accurate financial records and ensure the integrity of the chart of accounts
• Build and document accounting policies and procedures

Support the CFO with reliable reporting

• Prepare monthly financial statements and supporting schedules
• Deliver timely and accurate reporting packages for leadership
• Support budget-to-actual reporting and variance analysis
• Help create clearer visibility into revenue, gross margin, operating expenses, receivables, and cash

Strengthen billing, collections, and revenue tracking

• Improve invoicing accuracy and billing discipline across school and district contracts
• Track accounts receivable and support stronger collections processes
• Ensure revenue is recorded consistently and in line with company policy
• Partner with operations and customer-facing teams to resolve billing gaps, PO issues, and invoicing delays

Build stronger controls and compliance

• Design and maintain internal controls that improve financial accuracy and reduce risk
• Support audit preparation and coordination with external accountants and auditors
• Ensure timely and accurate support for tax filings, 1099s, payroll-related compliance, and other finance requirements
• Help maintain disciplined documentation and approval processes

Support payroll and contractor discipline

• Oversee payroll accounting and related reconciliations
• Partner with HR and operations on compensation tracking, contractor payments, and classification-related documentation
• Improve consistency and controls around tutor and staff payment processes

Technology & Systems Fluency

• Identify process improvements that reduce manual work and increase reliability
• Help implement better workflows across accounting, reporting, and contract-to-cash operations
• Use financial systems, spreadsheets, and automation tools to improve visibility and efficiency
• The ideal candidate is highly comfortable working in QuickBooks and knows how to use financial systems to create cleaner, faster, and more reliable workflows. We are looking for someone who not only maintains accurate books, but also identifies opportunities to automate repetitive processes, improve reporting visibility, and reduce manual work across billing, reconciliations, close, and collections.
• Automation and AI-driven tools to modernize the finance function, strengthen controls, and give leadership more real-time insight into company performance is a must. 
• Experience improving workflows through integrations, dashboards, process automation, and AI-enabled productivity tools is strongly preferred.

Partner cross-functionally

• Work closely with the CFO, CEO, Operations, and HR
• Help translate operational complexity into clean financial reporting
• Support decision-making with accurate, timely financial data

What Success Looks Like

Success in this role includes:

• Accurate and timely monthly close
• Stronger control over billing, receivables, and collections
• Improved visibility into cash, margin, and financial performance
• Cleaner audit and tax support
• More disciplined accounting processes and documentation
• Greater confidence from leadership in the accuracy and timeliness of the numbers
• A finance function that better supports scale without constant firefighting

Qualifications

• Bachelor's degree in Accounting, Finance, or related field
• 5+ years of progressive accounting experience
• Experience in a Controller, Assistant Controller, Accounting Manager, or Senior Accountant role
• Strong knowledge of GAAP and core accounting operations
• Experience managing monthly close and financial reporting
• Strong attention to detail and high personal accountability
• Excellent spreadsheet skills and comfort with accounting systems
• Ability to operate effectively in a fast-paced, evolving environment

Preferred Qualifications

• CPA preferred.
• Experience in K-12 billing.
• Supporting a CFO in a growing company.
• Experience with revenue recognition, collections, and cash flow management.
• Improving accounting processes and internal controls.
• Experience with payroll accounting and external audit support.

Ideal Candidate

You are a strong operator, not just a bookkeeper. You know how to close the books cleanly, build structure where things are messy, and give leadership confidence in the numbers.

You are comfortable being hands-on. You catch issues early, solve them thoroughly, and put systems in place so they do not recur.

Compensation & Benefits

• The salary range is $70,000-$90,000, commensurate with experience
• Benefits include medical, dental, and vision coverage.
• 401(k)
• Paid time off and company holidays.
• Professional growth opportunities within a fast-growing company focused on improving outcomes for students nationwide.

To Apply

Please submit your resume and a short cover letter describing your experience leading accounting operations, improving financial controls, and supporting a finance leader in a growing organization.

Braintrust Tutors is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. We are committed to creating an inclusive environment that welcomes and celebrates diversity.