HR Representative / Office Administrator

JOB FUNCTION: This dual-role position is responsible for supporting core HR functions such as recruiting, onboarding, employee relations, and benefits coordination while also managing day-to-day office operations to ensure a productive and welcoming environment.

JOB DUTIES:

Human Resources Duties

• Support the recruitment process, including reviewing resumes, coordinating interviews, and running background and pre-employment drug tests.
• Assist in the onboarding and offboarding process for employees.
• Maintain employee records and ensure payroll data is accurate and up-to-date.
• Help coordinate benefits administration, open enrollment, and employee communication.
• Provide general support for employee relations matters, escalating to HR leadership as needed.
• Support performance review tracking and training coordination.
• Review weekly timecards and vacation requests for submittal to payroll for processing.
• Ensure compliance with federal, state, and local employment laws and company policies.

Office Administration Duties

• Manage office supplies and equipment, placing orders and tracking inventory.
• Greet and assist visitors and serve as the main point of contact for general office inquiries.
• Coordinate company events, meetings, and internal communications.
• Review incoming invoices and match with packing slips to ensure accuracy.
• Manage and coordinate employee uniform program through Cintas.
• Utilize ERP system to upload documents and place purchase orders with vendors.

KNOWLEDGE & SKILLS:

• Strong knowledge of HR practices and employment regulations.
• Proficiency in Microsoft 365 Products.
• Ability to maintain confidentiality and handle sensitive information
• Detail-oriented with strong organizational and multitasking abilities
• Excellent written and verbal communication skills, with a strong attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

EDUCATION & EXPERIENCE:

• Bachelor’s degree in Accounting, Finance, or related field.

• 2+ years of experience in HR and/or office administration.

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 15lbs at times (e.g., files, office supplies).
• Ability to move throughout the office to access files, printers, and other equipment.
• Visual acuity required for viewing computer screens and reading printed documents.