Office Manager

Office Manager

Location: Palo Alto, CA
Type: Full-time, Onsite (5 days per week)

About BrightAI

BrightAI is a high-growth Physical AI company transforming how businesses interact with the physical world through intelligent automation. Our platform processes data from billions of real-world events—captured through edge devices, mobile sensors, and large-scale cloud infrastructure—to deliver intelligent, real-time decisions.

We’re building a company where people love coming to work, feel supported from day one, and thrive in a well-run, welcoming environment. That’s where this role comes in.

The Role

We’re looking for an Office Manager who truly loves the office. This role is onsite in our Palo Alto office five days a week and is central to creating a smooth, welcoming, and highly functional workplace. You’ll take pride in the space, own the day-to-day office experience, and ensure the office runs seamlessly for employees and visitors alike.

This is a highly visible, hands-on role that blends organization, hospitality, and operational excellence.

What You’ll Do

• Own the daily operations of the Palo Alto office and keep everything running smoothly
  
  
• Receive, sort, and distribute packages and deliveries
  
  
• Manage daily lunch orders through Forkable and coordinate with food vendors
  
  
• Work with snack and beverage providers; restock snacks and drinks regularly
  
  
• Maintain cleanliness and organization across common areas, kitchens, and meeting rooms
  
  
• Set up and reset conference rooms for meetings and events

 

• Welcome new employees, give office tours, and help them feel comfortable and at home from day one
  
  
• Assist with occasional breakfast catering and office gatherings, you anticipate needs throughout the day so each meeting runs smoothly.
  
  
• Monitor office supplies and proactively reorder as needed
  
  
• Support scheduling, coordination, and light administrative tasks as needed
  
  
• Act as a culture carrier—creating a warm, organized, and positive in-office experience
  
  

Who You Are

• You enjoy being onsite and are excited to be in the office five days a week
  
  
• You take pride in creating clean, organized, and welcoming spaces
• You have an esthetic eye and can identify ways to improve the office environment in alignment with our culture and company goals.
  
  
• You’re proactive, detail-oriented, and notice what needs to be fixed, improved or executed on.
• You enjoy helping people and making their day easier
• You can juggle multiple tasks in a fast-paced environment
• You’re dependable, friendly, and approachable
• You partner well across multiple teams, balancing needs and collaborating to ensure all groups have what they need to be successful onsite.
• You use judgement to prioritize the most critical needs in the office and make sound decisions.

Nice to Have

• Previous experience as an Office Manager, Workplace Coordinator, or similar role
  
  
• Experience in a startup or high-growth environment
  
  
• Strong organizational and communication skills
  
  

Why Join BrightAI

• Be a key part of a fast-growing, innovative company
  
  
• Have real ownership over the employee and office experience
  
  
• Work with a collaborative, kind, and driven team
  
  
• Help shape the culture and physical environment as BrightAI scales