Executive Assistant, Investment Banking

Executive Assistant, Investment Banking 

Riley Securities, Inc. – Arlington, Virginia

Riley Financial provides collaborative solutions tailored to fit the capital raising and business advisory needs of its clients and partners. B. Riley operates through several subsidiaries that offer a diverse range of complementary end-to-end capabilities spanning investment banking and institutional brokerage, private wealth and investment management, financial consulting, corporate restructuring, operations management, risk and compliance, due diligence, forensic accounting, litigation support, appraisal and valuation, auction and liquidation services. B. Riley Financial is headquartered in Los Angeles with offices across the U.S. as well as an international presence. For more information, please visit www.brileyfin.com.

Riley Securities provides a full suite of investment banking, corporate finance, advisory, research, and sales and trading services. Investment banking services include initial, secondary and follow-on offerings, institutional private placements, merger and acquisition (M&A) advisory, SPACs, corporate restructuring and recapitalization. B. Riley is nationally recognized and highly ranked for its proprietary small-cap equity research. B. Riley Securities formerly operated as B. Riley FBR following the merger of B. Riley & Co. and FBR & Co.

We are seeking a full-time Executive Assistant to work in our Arlington, Virginia office. The base salary for this position is $65,000 to $85,000

The ideal candidate will demonstrate the ability to work independently to organize, prioritize, and complete tasks timely and efficiently. The candidate will also possess outstanding customer service, written, and verbal communication skills.  This role will provide operations support to Investment Banking Staff.   

Duties of this position include, but are not limited to the following:

Administrative and Operational Support

1. Plan and execute regularly scheduled office events (e.g. team lunches, off-site meetings, trainings & social events etc.)
2. Prepare monthly expense reports, identify and resolve all discrepancies
3. Book travel and accommodation for out-of-town candidates and assist with expense reimbursements as needed
4. Assist recruiting team as needed by preparing resume packets and managing logistical details
5. Perform administrative duties as needed for Investment Bankers (e.g. expense reconciliation, arranging travel, calendar support, )
6. Maintain and protect confidentiality with regard to all aspects of client and company information
7. Perform other duties as assigned
8. Ensure common areas of the office are kept neat and organized
9. Liaise with building management, security and maintenance personnel
10. Direct and screen telephone calls, voicemails, faxes, and emails
11. Order, re-stock and maintain inventory of all office and kitchen supplies
12. Collect and distribute mail; Coordinate shipping and preparation for outgoing mail 

Education, Experience, and Skills:

• Bachelor’s degree and 4+ years related of experience required
• General knowledge and work experience within the securities industry is a plus
• Creative problem solver who can work independently and maintain project deliverables with limited supervision.
• Excellent organizational and time management skills with strong attention to detail. Ability to handle multiple concurrent activities and competing priorities in a fast-paced, high pressure environment
• Highly self-motivated, proactive and dependable, with a high degree of personal integrity and professionalism
• Experience with coordinating travel and meeting arrangements.
• Excellent verbal and interpersonal skills and phone manner. Ability to demonstrate discretion in handling confidential data and interacting with senior executives and team members
• High level of proficiency with MS Office
• Ability to quickly become familiar with the firm’s specific processes and tools/systems

Riley Financial, Inc. employees enjoy competitive salaries, access to our 401(k) profit sharing retirement plan and our other benefits including paid holidays, vacation, and sick leave, voluntary group medical, dental, and vision insurance, and company paid life and disability coverage.