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2025-26 Operations Coordinator
About Us
Brilla Schools, a growing K-8 network in the Bronx, serves over 2,000 students with plans to expand to educate 3,000 across four elementary and four middle schools. Managed by Seton Education Partners, Brilla Schools are dedicated to forming students of strong wisdom and virtue. Our classically inspired approach to education combines a content-rich curriculum, inquiry-driven learning, and a focus on virtues, while providing individualized support to meet each child’s unique needs. A national leader in character education and supporting students with varying needs, over the past two years, Brilla alumni have secured spots in the most prestigious high schools in the tri-state area, earning over $3 million in scholarships and financial aid. Our staff are mission-aligned change-makers who believe in fostering a joyful, rigorous learning environment, and Brilla offers some of the most competitive salaries in the market to honor their dedication. With high expectations and a supportive community, we’re preparing students to excel in high school, college, and beyond.
Position Overview
The Operations Coordinator will be the front line for families, staff, and visitors, greeting everyone with a smile and troubleshooting any problems that arise. They will also assist with ensuring that the school day's daily logistics run efficiently.
Core Competencies & Responsibilities
Maintain accurate and up-to-date student records, and student and family data is handled securely and in compliance with FERPA and other relevant law
- Manage and update student information systems: ATS, PowerSchool, Internal Rosters, SchoolMint
- Coordinate attendance, student performance, and enrollment trends to support leadership decisions
- Coordinate all aspects of student enrollment and discharge procedures
- Coordinate daily student food services ensuring the accurate tracking of student meal consumption and submission of compliance forms, as well as manage any daily concerns
- Coordinate student transportation services in collaboration with the Office of Pupil Transportation, as well as communicate early dismissal, school closures, calendar updates, and issues as they arise
- Support the Operations Team in conducting required emergency drills (Code Blue, Hard/Soft Lockdowns, and Evacuations) and other compliance-related tasks
- Coordinate Student Health Services in collaboration with the Operations Manager and School Nurse, as well as immunization compliance, coordinating vision screenings, and school dental clinics
- Assist in preparing the building annually for start-up/new school year launch
- Lead calendar-related communication efforts to all Brilla stakeholders via our communication platforms: Parent Square and PowerSchool
- Coordinate technical support and troubleshoot system issues
- Coordinating and disseminating communications during emergencies, such as inclement weather closures or safety incidents
- Manages weekly supply inventory/equipment checks
- Restock/service workroom supplies as necessary
- Welcome visitors and answer phones
- Coordinate planning and implementation of school events and initiatives
- Assist with facilities management, including weekly and monthly facilities walk-throughs to ensure facilities are up to Brilla standards
- Coordinate the creation and distribution of all school-wide communications: school foods calendar, informational flyers, enrollment flyers, etc.
- Coordinate additional tasks as needed, such as budget tracking, vendor communication, or special projects assigned by the leadership team.
- Perform other duties as assigned
Qualifications
- Bachelor’s degree or higher
- Unyielding commitment to students, self, and school’s constant learning and development
- An unwavering commitment to the educational mission of the Brilla Schools Network in service to the school community.
- Excellent written and verbal communication skills
- Detail-oriented and highly organized
- Highly motivated and capable of seeing projects through from beginning to end
- Ability to work autonomously as well as take direction as needed
- Flexible, mature, and humble
- Proficiency with Google Workspace and familiarity with ATS, PowerSchool, Parent Square
- Sense of humor, strong work ethic, “roll-up-my-sleeves” attitude
- Bilingual in English and Spanish
Benefits
At Brilla Schools, we celebrate the unique skills, experiences, and passions that each staff member brings to our mission. To support their work, we offer a thoughtfully designed benefits package to provide competitive and adaptable coverage. We are committed to offering a benefits portfolio that supports the holistic health and wellness of our team members including:
- Comprehensive Professional Development: More than 225 hours annually, featuring two weeks of onboarding, coaching, and targeted training sessions to ensure staff excel in their roles and flourish.
- Community and Culture: An intentionally joyful workplace with over 30 bonding events each year, fostering connection and collaboration among staff and families in the Bronx.
- Flexible Health Coverage: A full suite of medical, dental, and vision plans designed to support diverse needs, utilizing Cigna and Anthem provider networks.
- Competitive Compensation: A salary range of $65,000-$79,000, with pay varying within this range based on job-related knowledge, skills, and experience.
- Retirement Plans: A 403(b) plan and 401(k) retirement options with matching contributions, helping you secure your financial future while you grow with us.
- Work-Life Balance: Generous paid time off, a DOE-aligned school calendar, and wellness resources to support personal renewal and sustained excellence.
At Brilla, your dedication fuels our mission, and we’re here to invest in your growth, well-being, and success—from recruitment to retirement!
Please note: The above is based on the 2024-2025 plan year. You can find more information here.
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