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Office Assistant (Part-time)

Bronx, NY

About Us

Brilla Public Charter Schools is a network of K-8th grade schools that currently serves 1,800 students from Mott Haven, University Heights, and other neighborhoods in the Bronx. The network is growing from its current four elementary and two middle schools to five elementary and five middle schools educating some 4,000 students in the Bronx and Paterson, NJ. The Charter Management Organization (CMO) for Brilla Schools Network is Seton Education Partners, an organization inspired by the Catholic educational tradition, that also manages the Seton Teaching Fellows missionary program and El Camino, an optional after-school Catholic faith formation program. At the heart of the Seton educational mission is our dedication to help students become young men and women of good character and spirit who are prepared for excellence in high school, college, and beyond. 

Brilla combines a Classical approach to education – an emphasis on a content-rich curriculum, inquiry-driven instruction, and virtue formation that fosters an appreciation of Truth, Beauty, and Goodness – with individualized instructional support. We approach the formation of our students holistically and maintain high academic expectations. Ours is a joyful community that honors the dignity of each student, our staff members, and the families we serve.

Position Overview
The Office Assistant will be the front line for families and visitors, greeting those with a smile and troubleshooting any problems that arise. They will help with ensuring the daily logistics of the school day run efficiently.

Core Competencies & Responsibilities

  • Maintain accurate and up-to-date student documents and records, and student and family data is handled securely and in compliance with FERPA and other relevant law
  • Manage and update student information systems: ATS, PowerSchool, Internal Rosters, SchoolMint 
  • Help with attendance, student performance, and enrollment trends to support leadership decisions
  • Help with all aspects of student enrollment and discharge procedures
  • Help with daily student food services, ensuring the accurate tracking of student meal consumption and submission of compliance forms, as well as help with any daily concerns 
  • Helps with student transportation services in collaboration with the Operations Manager and Coordinator, troubleshooting issues as they arise
  • Support the Operations Team in conducting required emergency drills and other key compliance-related tasks
  • Help with Student Health Services; monitor student health and safety to ensure compliance
  • Help in preparing the building annually for start-up/new school year launch
  • Help with calendar-related communication efforts to all Brilla stakeholders via our communication platforms: Parent Square and PowerSchool
  • Help with technical support and troubleshoot system issues
  • Help in developing and disseminating communications during emergencies, such as inclement weather closures or safety incidents
  • Help with weekly supply inventory/equipment checks 
  • Restock/service workroom supplies as necessary
  • Provide front office support ensuring all interactions with all stakeholders are courteous
  • Help with planning and implementation of school special events and initiatives 
  • Help with facilities management, including weekly and monthly facilities walk-throughs to ensure facilities are up to Brilla standards
  • Support with the creation and distribution of all school-wide communications: school foods calendar, informational flyers, enrollment flyers, etc.
  • Help with additional tasks as needed, such as budget tracking, vendor communication, or special projects assigned by the leadership team
  • Perform other duties as assigned

Qualifications

  • Bachelor’s degree or higher
  • Unyielding commitment to students, self, and school’s constant learning and development
  • An unwavering commitment to the educational mission of the Brilla Schools Network in service to the school community.
  • Excellent written and verbal communication skills
  • Detail-oriented and highly organized
  • Highly motivated and capable of seeing projects through from beginning to end
  • Ability to work autonomously as well as take direction as needed
  • Flexible, mature, and humble
  • Proficiency with Google Workspace and familiarity with ATS, PowerSchool, Parent Square 
  • Sense of humor, strong work ethic, “roll-up-my-sleeves” attitude
  • Bilingual in English and Spanish

Benefits

​Brilla provides equal employment opportunities for all applicants and employees.The pay for this position is $25/hour. With a range of hours from 25-30 hours a week. This part-time position does not qualify for employer benefits.

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