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Finance Manager
Gurgaon
- Financial Reporting and Analysis
- Ensure timely preparation of monthly financial statements, reconciliations, and supporting schedules within the defined reporting timelines.
- Monitor and manage monthly cash flow and reserve position, ensuring adequate liquidity for operational requirements. Undertake investments to maximise bank interest where possible while maintaining liquidity.
- Maintain and implement month-end closing checklists, ensuring all reconciliations, reporting, and internal controls are completed within the stipulated timelines.
- Ensure accurate and timely processing of grant utilization payments, including payments to vendors, consultants, and NGO partners, in line with donor guidelines and internal approval protocols.
- Oversee payroll preparation and salary disbursement, ensuring accuracy in salary calculations, statutory deductions, and approvals.
- Manage employee reimbursements and travel claims, ensuring timely processing and adherence to policy.
- Support coordination and financial reporting requirements with affiliated entities such where applicable.
- Prepare grant financial reports and utilization statements in accordance with donor requirements and reporting schedules while aligning with programmes colleagues.
- Develop ad-hoc financial reports, presentations, and management dashboards to support decision-making.
- Maintain a well-organized finance document repository ensuring documents are accessible, audit-ready, and aligned with organisational standards.
- Compliance and Risk Management
- Ensure full compliance with applicable statutory and regulatory requirements, including filings related to income tax, ROC, GST, PF, ESIC, PT, TDS, CSR reporting,FCRA and other relevant regulations.
- Maintain and circulate a compliance calendar to track statutory deadlines and ensure timely filings.
- Lead internal and statutory audits, ensuring timely completion and addressing audit queries effectively.
- Ensure the procurement policy and other relevant policies are being adhered to.
- Conduct financial risk reviews of donor agreements, vendor contracts, and organisational documentation, highlighting financial or compliance risks.
- Prepare and review board meeting financial documentation, ensuring accuracy and timely circulation of financial reports.
- Maintain and update the fixed asset register, ensuring proper documentation and periodic verification.
- Maintain banking relationships including compliance and stewardship of funds.
- Own the data retention process as per the data retention policy for finance elements
- Budgeting, Actuals and Forecasting
- Support preparation of annual and quarterly budgets across departments in coordination with programme, fundraising and leadership teams.
- Track budget versus actual expenditure and highlight variances for management review.
- Develop and update financial forecasts and reforecasts to support strategic planning and resource allocation.
- Ensure proper authorization and documentation of expenditures in line with organisational policies and donor guidelines.
- Team Leadership and Development
- Provide technical supervision and mentorship to junior finance team members.
- Conduct periodic knowledge-sharing and capacity-building sessions for the finance team.
- Facilitate collaboration with programme, operations, and HR teams to strengthen financial understanding and compliance across departments.
- Promote a culture of accuracy, accountability, and continuous improvement within the finance team.
- Process Optimization and Systems Improvement
- Continuously review finance processes to improve efficiency, reduce turnaround time, and strengthen internal controls.
- Identify opportunities for automation and digitization of accounting processes.
- Support implementation of new financial systems, process improvements, and documentation frameworks such as risk registers and document management systems.
- Drive initiatives to improve the speed and quality of month-end financial closures and reporting cycles.
- Identify and evaluate opportunities for improving value for money.
- Affiliate Entity Financial Coordination and MIS Reporting
- Coordinate with the organisation’s affiliate entity, for periodic financial reporting, MIS sharing, and accounting-related information requests.
- Prepare and share financial MIS, reconciliations, and supporting documentation required by the affiliate entity within agreed timelines.
- Ensure accuracy, completeness, and consistency of financial data shared with the affiliate entity while maintaining appropriate documentation and audit trail.
- Act as the primary finance point of contact for coordination on financial queries, reporting templates, and data validation requirements related to the affiliate entity.
- Support alignment of reporting formats and financial data structures where necessary to facilitate smooth information flow between the entities.
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