HRIS Administrator

The HRIS Admin is responsible for the day-to-day administration, maintenance, and optimization of the organization’s People Technology (Human Resources Information System - HRIS. This role serves as the primary point of contact for People system support, reporting, and data integrity. The position partners closely with team members in the People team, Payroll, IT, and other stakeholders to ensure accurate team member data management, process efficiency, and compliance with organizational policies and regulatory requirements. You must be comfortable working and communicating remotely, as our whole team works remotely.

WHAT YOU WILL BE RESPONSIBLE FOR (Essential Functions):

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
• Administer, maintain, and troubleshoot the People Technology System, ensuring data accuracy, system functionality, and security.
• Serve as the first point of contact for People Technology System questions and provide user support to People team members, People leaders, and team members.
• Maintain team members records, organizational structures, workflows, and system configurations in alignment with the People Team and business needs.
• Generate, analyze, and distribute standard and ad-hoc People reports, dashboards, and metrics for decision-making.
• Partner with Payroll to ensure accurate data transfers and seamless processing.
• Assist in the implementation, testing, and roll-out of new People System modules, upgrades, or enhancements.
• Maintain system documentation, process guides, and training materials; conduct training sessions for end-users as needed.
• Monitor and ensure compliance with data privacy, security protocols, and People regulations.
• Identify opportunities for process automation and system improvements to enhance People process efficiency.
• Manages permissions, access, personalization, and similar system operations and settings for HR services users.
• Manages custom functions and documentation such as queries, filters, macros, and reports.
• Assists with acquisition of complex data reports, summaries, and logs requested by executives and HR staff.
• Serves as lead representative and liaison between the People Team, external vendors, and other stakeholders for HRIS, people technology data and implementation projects.
Compliance, SOC, & HITRUST Reporting
• Act as HRIS point of contact during SOC 1 / SOC 2 audits, ensuring HR system controls are documented and operating effectively.
• Partner with IT Security and Compliance teams to collect HRIS evidence for SOC audits (access logs, change management records, system configuration reports, user provisioning and termination reports, etc.).
• Maintain HRIS controls required under HITRUST certification, including data privacy, access management, encryption, and retention policies.
• Generate and submit periodic reports to demonstrate compliance with HITRUST and other regulatory frameworks (HIPAA, etc., if applicable).
• Ensure HRIS processes align with internal policies, external regulations, and best practices for information security.
What are we Looking For
• Understands and uses qualitative/quantitative measurement and data collection design principles.
• Uses effective approaches for choosing a course of action or develops appropriate solutions to issues that arise. 
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Ability to handle sensitive and confidential information with discretion.

WHAT YOU NEED TO SUCCEED (Required Education and Experience):

• Bachelor’s degree in Human Resources, Information Systems, Business Administration, or related field (or equivalent experience).
  • 2–4 years of HRIS administration or related HR systems experience preferred.
  • Strong understanding of HR processes (recruitment, onboarding, benefits, payroll, performance management).
  • Preferred Systems experience: Advanced administration knowledge with ADP Workforce Now (HCM and Payroll);
  o Greenhouse (ATS); bswift (Benefits Administration) and Culture Amp Performance Management/Survey) a plus
  • Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Minimum of 2 years' experience working as HR system administrator

Core Competencies
• Technical Aptitude – Demonstrates ability to learn and manage HR technology systems.
• Collaboration – Works effectively across the People Team, IT, and business teams.
• Process Improvement – Seeks efficiencies and drives automation in People operations.
• Data Integrity – Ensures accuracy, confidentiality, and compliance in all data handling.
• Adaptability – Adjusts to system upgrades, organizational changes, and evolving priorities.

OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities and activities may change at any time with or without notice.

Why Join bswift?

At bswift, we empower our employees to make a meaningful impact, innovate, and grow. Joining our team means stepping into a collaborative and dynamic environment that values creativity, initiative, and a passion for client success. We are dedicated to fostering an inclusive workplace that celebrates diversity and values each team member’s unique contributions.

Benefits of Working at bswift:

• Comprehensive Health Benefits: Access to health, dental, and vision plans to support your wellness and that of your family.
• Competitive Compensation: A compensation package that recognizes your skills, experience, and contributions, including performance-based incentives for most roles.
• Remote first, Office friendly environment! No time to commute?  No problem!
• Retirement Savings Plans: Options to help you plan for a secure financial future with employer-sponsored retirement savings programs.
• Professional Development: Opportunities for career growth, including training and access to resources to support your career progression.
• Supportive Culture: A work environment that encourages collaboration, open communication, and creative problem-solving, where your voice and ideas are valued.
• Employee Wellbeing Initiatives: Programs focused on mental health, financial planning, and wellness resources to help you thrive inside and outside of work.

Make an Impact: At bswift, your work directly contributes to transforming how organizations approach benefits administration and client engagement. Join us to be part of an organization that is making a meaningful difference in the lives of our clients and their employees.

Specific benefit offerings vary by position and may be subject to change.

Standard working hours are 8am-5pm Central Time, unless otherwise stated in the Job Description. 

In the spirit of pay transparency, we are excited to share the base salary range for this position is $70,000-$80,000 exclusive of fringe benefits or potential bonuses.  If you are hired at bswift, your final base salary compensation will be determined based on factors such as geographic location, skills, education, and/or experience. In addition to those factors – we believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please keep in mind that the range mentioned above is the full base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future & continued salary growth. We also offer a generous compensation and benefits package!