Team Assistant Office Manager

Burson is the global communications leader built to create value for clients through reputation. With highly specialized teams, industry-leading technologies and breakthrough creative, we help brands and businesses redefine reputation as a competitive advantage so they can lead today and into the future. Burson is part of WPP (LSE/NYSE: WPP), the creative transformation company. Learn more at www.bursonglobal.com.  

About Burson

Burson is the global communications leader built to create value for clients through reputation. With highly specialised teams, industry-leading technologies and breakthrough creative, we help brands and businesses redefine reputation as a competitive advantage so they can lead today and into the future. Burson operates under WPP (NYSE: WPP), the creative transformation company.

Learn more at www.bursonglobal.com.

Key Responsibilities

Team Operations:

• Organise and coordinate internal meetings, training sessions, social events, and workshops for clients
• Manage domestic and international travel arrangements in line with WPP Travel Policy
• Provide IT support to team members and escalate issues to the Service Desk as needed
• Collaborate with key stakeholders to oversee team events, annual leave, and training planning

Executive Support:

• Handle complex diary management, ensuring efficient scheduling of both international and domestic travel
• Approve timesheets and coordinate approvals for necessary documents
• Prepare and compile materials for executive-level meetings, including minutes and action items
• Conduct monthly reconciliations of expenses and support various key projects

Finance Support:

• Ensure compliance with SOX regulations and manage corporate card activities, including timely reconciliation of payments
• Conduct monthly reconciliations for travel and courier accounts and manage the setup of suppliers and clients in financial systems
• Monitor the employee gift budget and provide monthly summaries of in-house expenses to the Finance Manager
• Approve supplier invoices and manage the Uber Business account for staff transport

HR Support:

• Work closely with the HR Coordinator to facilitate smooth onboarding and offboarding processes for new and departing employees
• Confirm work locations and manage IT requests for new starters using the JIRA system
• Schedule onboarding meetings and training sessions, and post welcome announcements for new hires
• Maintain organisational charts and coordinate team celebrations, including anniversary vouchers

Office Administration:

• Supervise office maintenance and liaise with the Facilities team to ensure a well-functioning workplace
• Manage the office supplies budget and uphold adherence to office policies
• Lead initiatives to enhance office culture and oversee incoming and outgoing mail
• Coordinate catering for meetings and manage media subscription payments

In order to be successful for this opportunity you will need a high degree of initiative, common sense, a positive attitude, independence, and be a proactive individual with prior admin experience with the ability to prioritise a large workload. You must be flexible, reliable, and able to adapt to different environments in this very busy and fast paced role.

Here’s the relevant experience you will have, that we’ll build on:

Excellent attention to detail.

The ability to multi-task.

• Exceptional interpersonal and communication skills.
• Advanced knowledge of Microsoft Office Package.
• Strong organizational skills and the ability to meet deadlines.

For more information, visit www.bursonglobal.com

At Burson, diversity, equity and inclusion are not just values; they are strategic imperatives that fuel our future in an industry built on the art of understanding, connecting and developing relationships. We believe that a diverse workforce is essential for inspiring bold ideas, fostering constructive dialogue and cultivating meaningful experiences that drive innovation and creativity. It also enables our agency to thrive and deliver brilliant work.  

For more information, visit www.bursonglobal.com.  

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