Hiring Coordinator

📣  A bit about the role:

As a Hiring Coordinator at Butternut Box, you’ll be an important player in our People Team, ensuring every hiring experience reflects our values. Acting as the backbone of our recruitment process, you’ll support the recruitment team, hiring managers and candidates with complex interview scheduling, whilst also working on wider projects that drive employer branding and key talent initiatives.

This role is perfect for someone who thrives in a fast-paced environment, enjoys working with a variety of stakeholders, has a sharp eye for detail and genuinely cares about creating an exceptional candidate experience. You’d be joining a UK talent team of four recruiters, all dedicated to making the Butternut interview process the best it can be. We’re also part of a global talent function of 13, working together to attract and hire talent bar raisers.

📍The ways of working for this role are 3 days per week (Monday, Wednesday & Thursdays) in our West London office and 2 days from home. This is non negotiable so we’d recommend only applying if this is suitable for you📍

Recruitment Coordination & Candidate Experience

• Own the end-to-end interview scheduling process across multiple time zones, using Greenhouse as our ATS. You'll be responsible for managing all written candidate and stakeholder communication, ensuring a smooth and positive journey for both parties. This includes booking rooms, sending interview prep, and handling last-minute changes with both a proactive and reactive approach.
• Support new hires during onboarding, working alongside the wider People team. This may involve coordinating tech requests, collecting DSE forms, and ensuring everything is in place for their first day.
• Be the friendly face that greets candidates when they visit the office for a final-stage interview. Strong small talk skills go a long way here—your role is to make them feel at ease before they step into their session.
• Always be on the lookout for ways to refine and improve the candidate experience.

Employer Branding & Talent Attraction

• Bring our employer brand to life through compelling careers page content, social media, and external events. This might involve working with our marketing and social teams, as well as hiring managers, to showcase our culture, values and employee experience.
• Own our Glassdoor and LinkedIn presence, ensuring a consistent and engaging employer brand message. If you enjoy writing or social media, this will be right up your street.
• Help organise and promote recruitment focused events, meetups and networking opportunities. In the past, we've hosted Codebar, sponsored Rails Girls and run assessment days - there’s plenty of scope to build on these initiatives.

Project Work & Process Improvement

• Research, propose, and lead projects related to DE&I, internal tooling, AI, efficiency, and data. A recent example includes partnering with our internal data team to develop Looker dashboards that integrate with Greenhouse.
• Play a key role in aligning recruitment efforts across our European locations. This could mean refining processes, implementing new tools, or organising monthly knowledge sharing sessions to foster collaboration and scalability.
• Manage internal communications to share recruitment insights using Canva & Looker. We are always looking for ways to improve internal visibility.
• Stay ahead of hiring trends, bringing fresh ideas that help us Strive for Better.

🐾  A bit about you: 

• Ideally we’re looking for someone that has previous experience in recruitment coordination, employer branding, HR administration or a similar people-focused role.
• Exceptional organisational skills with the ability to juggle multiple priorities.
• Strong written and verbal communication skills with a high attention to detail, nothing slips through the cracks.
• Confident working with ATS platforms and other recruitment tools (experience with Greenhouse is a plus).
• Passionate about candidate experience, employer branding and making an impact. We’re looking for a natural people person who builds relationships with ease and embodies Genuine Care.
• Thrives in a fast-paced, dynamic environment with a resilient, proactive mindset.
• Obsessed with dogs, naturally.

🎉  You'd stand out if you have:

• Experience in a high-growth or startup environment.
• Recruitment experience before moving into talent ops or coordination.
• Hands on experience with employer branding or talent attraction projects.
• Familiarity with recruitment marketing, social media content creation or events planning.

🐶 A bit about us:

At Butternut, we put the food back into dog food. We believe dogs deserve to eat the healthiest, most natural and tastiest food with none of the nasties. That’s why we make freshly prepared dog food. Cooked like you would at home. Delivered in perfect portions. #LI-Hybrid

As a B-Corp certified company; you can be sure you are joining a sustainable company who care about our people, product and our impact on the environment.

Our goal is to help dogs live healthier, happier and longer lives whilst leaving humans smiling after every interaction. We’ve come a long way since our co-founders (Kev & Dave) hand-delivered the first Butternut Box, we now feed a lot of dogs across the UK & Europe - but we want to feed dogs everywhere. And to do this, we need a team of brilliant people who share that ambition to come and work with us. 

 🙌 A bit about what we offer:

• 25 days holiday (plus 8 bank holidays) and an additional day for every year of service 
• 5 paid 'paws' days per year to support to learning and/or wellbeing
• £500 personal learning & development budget 
• Butternut Box employee discount 
• Enhanced parental leave (52 weeks’ maternity leave inclusive of 26 weeks fully paid and 6 weeks fully paid paternity/secondary leave)
• Co-working office space. 
• Flexible working hours and work from home options 
• Cycle to work scheme
• Pension with NEST
• Private Medical Insurance with Vitality
• Private Dental Insurance with Bupa
• Time off for fertility treatments and pregnancy loss
• Paid sabbaticals for squad members with 5 or more years at Butternut
• Discounted gym access through MyGymDiscounts
• Lots of office dogs (Ajax, Brio, Basil, Chorizo, Lenny, Jasper, Peggy, Pip and many more….)

❗️A few things to note: 

• Butternut Box is an equal opportunity employer and we value diversity and inclusion. We welcome people of different nationalities, backgrounds, experiences, abilities and perspectives.
• As our business has grown so has our responsibility to our community, our planet and our business. We are not perfect, but we are committed to doing business the right way and continually improving our social and environmental performance.
• We're not afraid of putting extra weight on candidates from underrepresented groups. We want strong, diverse teams built from different backgrounds, experiences, and identities. We're ready for the ongoing work that goes into building an inclusive, supportive place for you to do the best work of your career.
• We're not open to agency support on this role 
• We may close the role if we receive a high volume of applications so we'd encourage you to apply as soon as possible if interested. 

#LI-Hybrid