Tradeshow Coordinator

Who are we?

Buyers Edge Platform stands at the forefront of revolutionizing the foodservice industry through technology, purchasing power and partnerships. We are dedicated to empowering stakeholders across the entire food service ecosystem (operators, distributors, manufacturers) with efficiency and unprecedented visibility. With a diverse portfolio of over a dozen brands, our mission is clear: to reduce costs, streamline the foodservice supply chain, and propel the industry from manual to automated.   

Today, we are one of the largest players in food service, with over 200K operator locations across North America and over $50 billion of aggregated spend volume. Our commitment to foodservice excellence is proven in four distinct areas of value: Digital Procurement Network, Fresh Solutions, Supply Chain Management, and Software. Buyers Edge Platform is not just a provider – we are a strategic partner on the journey towards a more efficient, connected, and automated future for the foodservice industry. 

This position is hybrid based out of our office located in Lake Worth, FL. We are unable to offer work sponsorship for this role. 

The Tradeshow Coordinator plays a critical role in supporting the overall goals of the tradeshow program through logistical coordination and assisting the field marketing team. This position focuses on managing tradeshow logistics and executing special projects related to events, ensuring smooth operations and brand consistency.

Your impact:

Tradeshow Logistics:

• Coordinate all logistics for assigned tradeshows, including packing, tracking, shipping, and receiving of necessary materials.
• Handle claims submission and follow-up with shipping companies when necessary.
• Ensure all tradeshow deadlines are met, including shipment arrivals and returns.
• Assist with on-site setup and breakdown of tradeshow booths when applicable.

Administrative tasks:

• Maintain and organize a well-stocked inventory of field marketing supplies, including swag, tradeshow booth assets (pull-ups, cases, TVs, iPads, etc.).
• Order and replenish tradeshow marketing supplies as needed and as directed.
• Conduct regular inspections of tradeshow assets and coordinate replacements when necessary.
• Manage department credit card and submit expense reports for tradeshow-related expenditures.
• Assist with tradeshow registration and hotel reservations as needed.
• Research and procure new swag items tailored to brand needs from preferred vendors.

Virtual events:

• Manage logistics for virtual events, ensuring seamless and creative execution.
• Provide necessary support for virtual platforms, presenters, and attendees.

About you:

• Bachelors degree in Business, Hospitality Tourism, Marketing, or related field
• (2) Years experience in office setting
• (2) Years of Marketing or Event industry related experience preferred
• Extreme attention to detailed organization, and follow-through is required
• Strong communication skills with the ability to maintain positive relationships with colleagues, vendors, exhibitors, and attendees.
• Proficiency in packing, organizing, and inventory management of marketing materials.
• Ability to manage urgent, last-minute needs such as errands to print shops or shipping providers.
• Strong deadline management skills to ensure all shipments and logistics meet tradeshow schedules.
• Flexibility to adapt to changes and multitask effectively in a fast-paced environment.
• A proactive, problem-solving attitude with a "can-do" approach to challenges.
• Ability to remain calm and think clearly in high-stress situations.
• Requires lifting, carrying, pushing or pulling heavy boxes of 50 to 75 pounds, Tradeshows can require standing on feet for 8+ hours a day
• Ability to travel onsite to events/tradeshows as needed (expected 2-4 annually, with room to grow)

Don’t meet every requirement mentioned here? Studies have shown that women, communities of color and historically underrepresented talent are less likely to apply to jobs unless they meet every single qualification. At Buyers Edge Platform and our subsidiary brands, we are dedicated to building a diverse, inclusive and authentic workplace. So, if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we strongly encourage you to apply. You may be just the right candidate for this position or others with us!

What's in this for you?

Amazing coverage to start. Medical, dental, and vision coverages are just the beginning! We also offer ancillary plans, such as flexible spending accounts for both health and dependent care, critical illness, accident, and voluntary life as well as company paid life! On top of this, we also offer a 401(k) plan with company match.

Invest in your success. We will provide you with a thorough training and development program; and offer competitive compensation.

Live well = Work well. Relax with our Personal Responsibility Paid Time Off policy where you don’t have to accrue time off in order to take it! 

We welcome all.

We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.