Job Application for Home Health LVN Intake & Scheduling Coordinator at By the Bay Health

By The Bay Health, a non-profit established in 1975, set the standard for hospice in the U.S. by emphasizing the role of the patient in making important medical decisions. Our spectrum of home-based services now includes Skilled Home Health Care, Palliative Care, Adult Hospice Care and Pediatric Care. Our team approach strives to address practical, social, emotional and spiritual aspects of care, with the goal to maximize quality of life for our patients, caregivers and families.

This full-time position offers competitive pay, generous benefits and a supportive work environment.

The LVN Intake & Scheduling Coordinator serves as a central point of coordination for incoming Home Health referrals and provides licensed clinical support throughout the intake and scheduling process. This role is responsible for intake processing, medical record collection, insurance verification, EMR data entry, and scheduling of Start of Care (SOC) and subsequent visits. In addition, the LVN supports clinical intake functions, including preliminary clinical screening, prioritization, and coordination with Home Health clinical leadership to ensure safe, timely, and appropriate admissions.

Schedule:

Monday - Friday; 8:30am-5:00pm

Location:

On-site; Larkspur, CA

By the Bay Health follows all CDPH vaccine requirements for healthcare personnel.

Essential Duties & Responsibilities include (but are not limited to):

Intake & Referral Management

Coordinate and process all new Home Health referrals from hospitals, physicians, SNFs, and community partners
Gather and verify required referral documentation, including physician orders, clinical records, demographics, and insurance information

Scheduling & Start of Care Coordination

Schedule Start of Care (SOC) visits in alignment with clinical priority, payer requirements, and staffing availability
Coordinate ongoing visit scheduling in collaboration with clinical leadership and field staff

Clinical Intake Support (LVN Scope)

Conduct initial clinical screening of referrals to support prioritization and safe admission planning
Identify high-risk clinical factors (e.g., wounds, IV/infusion, recent hospitalization, fall risk, complex medication regimens) and escalate appropriately

Care Coordination & Communication

Collaborate closely with Home Health clinical leadership, admission clinicians, provider relations, and billing teams
Communicate effectively with physicians, hospitals, and facilities regarding referral status and admission timelines

Documentation & Compliance

Maintain accurate, complete, and timely intake and scheduling documentation
Ensure intake workflows align with Medicare, Medi-Cal, and managed care requirements

Education/Experience:

Completion of a Licensed Vocational Nursing Education Program from an accredited school
Minimum two years’ experience performing clerical duties, preferably in a healthcare setting

Certificates, Licenses, Registrations:

Current Licensed Vocational Nurse certification from the California Board of Vocational Nurse and Psychiatric Technician Examiners

Pay Range:
$36.50 - $45.65 hourly

By the Bay Health is proud to serve our community as an equal employment opportunity employer. Everyone is valued and welcome at BTBH. Our organization is committed to diversity, equity and continues to build a culture of inclusion by recruiting, screening, hiring and retaining any qualified individual without regard to age, race, color, ethnicity, religion, gender, gender identity or expression, sexual orientation, disability, marital status, registered domestic partner status, citizenship, physical or mental disability, legally protected medical condition, family care status, military care status, veteran status or any other consideration made unlawful by Federal, state, or local laws.

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Home Health LVN Intake & Scheduling Coordinator

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