Payroll Specialist

Payroll Specialist:

About Cahill:

Cahill Contractors is a majority family- and woman-owned general contractor that specializes in construction of multi-family residential, education, hospitality, and other commercial projects. With offices in San Francisco, Oakland, and San Jose, Cahill works throughout the San Francisco Bay Area. Now in its fourth generation of family leadership, Cahill has been building lasting relationships and quality structures with integrity since 1911. Cahill serves as a trusted partner to our clients, committed to their success from early in preconstruction through construction and beyond. Our employees take tremendous pride in their work and are consistently guided by Cahill’s five core values: Safety, Integrity, Commitment, Collaboration, and Continuous Improvement. Cahill is an Equal Opportunity Employer.

Position Summary:

We are looking for a reliable and detail-oriented Payroll Specialist with experience in the construction industry to manage payroll processing for field and office employees. The ideal candidate will have a strong understanding of construction payroll practices, including union/non-union compliance, prevailing wage regulations, and multi-state payroll requirements. The Payroll Specialist will report to the Payroll Manager at our San Francisco Office.

Responsibilities Include:

• Process weekly/bi-weekly payroll for field and office staff in compliance with federal, state, and local labor laws.
• Collect, review, and verify timesheets, job codes, and cost allocations.
• Ensure proper wage calculations, including overtime, fringe benefits, per diems, and deductions.
• Coordinate with HR to maintain employee payroll records, tax documents, and direct deposit information.
• Respond to payroll-related inquiries from employees, project managers, and government agencies.
• Maintain confidentiality and security of payroll information.
• Assist with audits and prepare supporting documentation as needed.
• Track and manage wage garnishments, child support orders, and other deductions.
• Support union payroll processing and reporting, including dues and benefits remittance (if applicable).
• Maintain accurate employee records including address changes, tax withholdings, direct deposit information, and benefit elections.
• Process and update 401(k) contributions and commuter benefit selections.
• Monitor and audit employee leave balances and usage.
• Process leave accruals and ensure compliance with company policies.
• Support employees with state disability insurance (SDI) and paid family leave (PFL) claims.
• Act as a liaison with the Employment Development Department (EDD) for claims processing.
• Process travel reimbursements and phone allowances according to company policy.
• Support year-end processing including W-2 preparation and distribution.
• Assist with ACA compliance through 1095 form preparation and filing.
• Regular communication with employees and managers to manage timesheet or other issues that arise.

Qualifications:

• A Bachelor’s degree or equivalent in Accounting, Business, or a related field is preferred.
• 2+ years of payroll experience, preferably in the construction industry.
• Experience with payroll software – ideally Viewpoint Vista.
• Strong organizational and analytical skills.
• Ability to handle sensitive information with discretion and integrity.
• Excellent communication and time-management skills.

Preferred Skills:

• Knowledge of certified payroll reporting, prevailing wage laws, and job costing.
• Familiar with union payroll processing and collective bargaining agreements.
• Experience with multi-state payroll and tax filings.
• Understanding of construction accounting software and timekeeping systems.
• Knowledge of ACA compliance and employee benefit tracking.
• College Degree and/or Certification in Accounting.
• Experience with Construction Accounting.
• Experience with Viewpoint Vista software.

Physical Requirements:

The physical requirements described herein are representative of those that must be met by the employee, with or without reasonable accommodation, to successfully perform the essential functions of this job. While performing the duties of this job, the employee occasionally works in an office or hybrid setting. The employee is required to work in compliance with company safety policies, procedures, and applicable laws. The Payroll Specialist will be regularly required to:

• Repetitively use hand motions for keyboard use and physical use of vision to read computer monitors and paper documents.
• Regularly use hands to operate standard office equipment (personal computer, phone, printer, etc.)
• See with close vision, distance vision, color vision, peripheral vision, depth perception, and have the ability to adjust focus.
• Sit at a desk for prolonged periods of time working on a computer.
• Talk and hear at normal levels. The noise level in the office work environment is usually low to moderate.
• Must be able to lift up to 15 pounds at times. 
• Must be able to lift up to 30 pounds occasionally.

Benefits:

• Full-time direct-hire position located in downtown San Francisco. This role is hybrid, with three days in the office.
• In addition to a competitive salary, we offer an annual discretionary performance-based bonus.
• Cahill covers 100% of monthly premiums for employee medical/dental/vision coverage for HMO and PPO plans. Multiple options for spouse/partner and family coverage.
• Other benefits include a wellness stipend, FSA, and 401(k) with matching and annual discretionary contribution.
• Start date: Immediately.

The base hourly salary for this non-exempt role is targeted between $43.27 - $50.48.

Please view our Privacy Notice (https://cahill-sf.com/privacy-statement/).

Cahill is an Equal Opportunity Employer. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.