People Operations Administrator

Make your mark on the future of work and join Catalyst, a mission-driven organization advancing gender equity in workplaces around the world.

Title:                People Operations Administrator                     

Department:   People & Culture (P&C)    

Reports To:    Director, People and Culture Engagement

Location:        NYC Metropolitan Area, Hybrid; 2 days per week in-office

Salary:            $53,800-$64,500 USD

Catalyst is a global nonprofit supported by many of the world’s most powerful CEOs and leading companies to help build workplaces that work for women. Founded in 1962, Catalyst drives change with preeminent thought leadership, actionable solutions and a galvanized community of multinational corporations to accelerate and advance women into leadership—because progress for women is progress for everyone.

Summary

The People & Culture Operations Administrator supports the daily operations of the People & Culture team. This role is responsible for recruitment coordination, the full scope of employee onboarding and offboarding activities, and maintaining employee records using the People & Culture filing system and HRIS database. Additionally, this role will work closely with the Chief of Staff (20%) assisting with office management duties such as supplies inventory, vendor coordination, and general office organization.

Key Responsibilities

• Support the People & Culture team in full cycle recruiting and onboarding processes, including scheduling phone screens, coordinating team interviews, maintaining calendars, and facilitating new hire paperwork and orientations.
• Maintain and track all new hire documentation, regional employment forms, and internal paperwork throughout the onboarding process.
• Update and maintain the People & Culture intranet hub with relevant policies, resources, and announcements.
• Assist with coordination of benefits administration, including retirement plan enrollments and changes.
• Ensure accuracy and confidentiality of employee records by maintaining and updating information in the HRIS and employee file systems. Generate reports and continuously update data as needed.
• Provide guidance to employees and managers on leave management, benefits administration, and People & Culture policies and procedures within established guidelines.
• Partner with People & Culture HRBPs to assist with special projects and key initiatives, such as year-end compensation processes, goal setting, performance reviews, and workforce planning.
• Apply knowledge of company policies and procedures to assist employees with inquiries and direct them to appropriate resources.
• Prepare bi-weekly payroll and retirement remittance packets and assist with payroll and pension audits.
• Support key departmental projects, including People & Culture operations, Training & Development, Performance Management, and Employee Experience.
• Assist with the maintenance of office supply inventory, ensuring necessary materials are stocked and ordered as needed.
• Coordinate with vendors and building management for office-related services and maintenance.

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Skills and Experience

• At least one year of experience in Human Resources, ideally in a support role required to anticipate organizational needs and ability to demonstrate resourcefulness
• This is a hybrid role, working out of our New York office twice a week with Wednesday as a core day.
• Familiarity with payroll file audit process and review is a plus.
• Strong verbal and written communication skills.
• Ability to collaborate effectively across all regions, departments and staff.
• Ability to prioritize, multi-task, and meet deadlines.
• Strong customer service skills, sense of urgency, and sense of responsibility.
• Sound professional judgment when handling confidential issues and data.
• Strong organizational skills and excellent attention to detail.
• Strong technological literacy required; proficiency in MS Office Suite, experience with PEO, project management systems (e.g. Asana), recruiting platforms (e.g. Greenhouse) and HRIS platforms (e.g. Rippling) a plus.
• Basic knowledge of employment practices and regulations.

*We do not require every candidate to have all the listed qualifications, but a willingness to engage and grow as an HR professional is essential.

Equal Employment Opportunity

Catalyst expressly prohibits any form of workplace harassment based on race and ethnicity, gender, gender identity or expression, sexual orientation, nationality, culture, religion, marital and family status, current unemployment status, physical and mental abilities, age, veteran status, genetics, or any other basis protected by federal, state, or local laws. Improper interference with the ability of Catalyst’s employees to perform their job duties may result in discipline up to and including discharge. 

Individuals will be considered for positions for which they meet the minimum qualifications and are able to perform without regard to these protected categories. No potential candidates or employees will receive different treatment as relates to employment, including recruiting, hiring, placement, advancement, termination, layoff, rehire, transfer, leaves of absence, compensation, and training. Catalyst is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. If you require reasonable accommodation(s) to participate in the application or interview process, please contact jobs@catalyst.org

Catalyst is an organization increasingly representative of the varied races and ethnicities, genders and sexual orientations, religious and political beliefs, and abilities that comprise our world. Catalyst focuses on attracting, retaining, and advancing diverse talent because it makes us more effective, high-performing, creative, and resilient. If you are passionate about our mission, highly skilled in your field, and looking for a place where you can bring all of yourself to work, we want you. We encourage candidates from all backgrounds to apply.