Job Application for Administrative Specialist - CAO at Central California Alliance for Health

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We have an opportunity to join the Alliance as an Administrative Specialist, supporting our Chief Administrative Officer (CAO) in the Employee Services and Communications Division. While this role can work primarily from home, monthly meeting support is required at our Scotts Valley office as well as onsite event coordination for our All-Hands meetings.

WHAT YOU'LL BE RESPONSIBLE FOR

This position performs multiple, high-level administrative functions in support of the Chief Administrative Officer (CAO), Division leadership, and Division operations by acting as the primary administrative contact and staff support for the CAO, including overseeing the CAO’s calendar, and planning, coordinating and scheduling meetings and travel for the CAO and assisting with operational initiatives and efforts, providing administrative support on projects, and assisting with project coordination. This role also supports other departments within the Employee Services and Communications Division through dotted line reporting relationships and coordinates and supports various standing committees and ad hoc meetings.

This position with lead the planning, coordination and execution of division-wide initiatives and projects, including the United Way Employee Giving Campaign and will also lead the planning, coordination and execution of the Annual Employee Food Drive and the Season of Giving Food Drive, in coordination and with oversight from the Human Resources Director. This role will work through dotted line relationships to Marketing and Communications as well as Talent Acquisition on content creation related to company updates and related postings to social networks and websites, such as LinkedIn and Glassdoor, while ensuring consistent alignment with the Alliance brand.

WHAT YOU'LL NEED TO BE SUCCESSFUL

To read the full position description, and list of requirements click here.

Knowledge of:
- General administrative procedures and the methods of providing executive level support
- Principles and practices of meeting coordination and scheduling
Ability to:
- Develop a thorough understanding of the roles, organization, policies and procedures of the Employee Services and Communications Division
- Exercise independent judgement in the absence of specific direction
- Effectively prioritize multiple tasks and deadlines and administer competing operational priorities
Education and Experience:
- High school diploma or equivalent
- A minimum of five years of progressively responsible administrative support experience, including a minimum of three years performing executive level administrative support
  - An Associate’s degree may substitute for one year of the required experience); or an equivalent combination of education and experience may be qualifying

OTHER INFORMATION

We are in a hybrid work environment and we anticipate that the interview process will take place remotely via Microsoft Teams.
While some staff may work full telecommuting schedules, attendance at quarterly company-wide events or department meetings will be expected.
In-office or in-community presence may be required for some positions and is dependent on business need. Details about this can be reviewed during the interview process.

The full compensation range for this position is listed by location below.

The actual compensation for this role will be determined by our compensation philosophy, analysis of the selected candidate's qualifications (direct or transferrable experience related to the position, education or training), as well as other factors (internal equity, market factors, and geographic location).

Zone 1 (Monterey, San Benito and Santa Cruz)

$67,400 - $107,848 USD

OUR BENEFITS

Available for all regular Alliance employees working more than 30 hours per week. Some benefits are available on a pro-rated basis for part-time employees. These benefits are unavailable to temporary employees while on an assignment with the Alliance.

Medical, Dental and Vision Plans
Ample Paid Time Off
12 Paid Holidays per year
401(a) Retirement Plan
457 Deferred Compensation Plan
Robust Health and Wellness Program
Onsite EV Charging Stations

ABOUT US

We are a group of over 500 dedicated employees, committed to our mission of providing accessible, quality health care that is guided by local innovation. We feel that our work is bigger than ourselves. We leave work each day knowing that we made a difference in the community around us.

Join us at Central California Alliance for Health (the Alliance), where you will be part of a culture that is respectful, diverse, professional and fun, and where you are empowered to do your best work. As a regional non-profit health plan, we serve members in Mariposa, Merced, Monterey, San Benito and Santa Cruz counties. To learn more about us, take a look at our Fact Sheet.

The Alliance is an equal employment opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. We are an E-Verify participating employer

At this time the Alliance does not provide any type of sponsorship. Applicants must be currently authorized to work in the United States on a full-time, ongoing basis without current or future needs for any type of employer supported or provided sponsorship.

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Are you a current or former employee of any of the following state agencies? Department of Health Care Services (DHCS), California Department of Social Services (DSS), or Department of Managed Health Care (DMHC)? If yes, please select below. *

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I hereby certify that the facts and information set forth in my application and resume are true and complete. I authorize Central California Alliance for Health and its agents to investigate any and all of the statements that I have made. I understand that if I supply false or misleading information on my application or resume I may not be considered for employment. I also understand that if I become employed, false statements on this application or resume, or omissions of information may result in my termination.

My typed name shall have the same force and effect as my written signature.

U.S. Standard Demographic Questions

The Alliance is dedicated to creating a work environment focusing on inclusivity and belonging, In addition, we are interested in ensuring we have a diverse workforce. To that end, we invite you to voluntarily self-identify your race and ethnicity, as well as provide information on additional demographics. This data will remain anonymous and reported in aggregate to support our Diversity, Equity, Inclusion and Belonging efforts and to improve our future outreach and recruitment efforts.

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Administrative Specialist - CAO

WHAT YOU'LL BE RESPONSIBLE FOR

OUR BENEFITS

ABOUT US

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U.S. Standard Demographic Questions