HR Administrator

Job Title: HR Administrator
Location: Houston, TX (or Hybrid!)
Reports to: HR Manager / HR Director

About Us:

We’re a fun, dynamic, and innovative tech company based in the heart of Houston, and we're on the lookout for a rockstar HR Administrator to help us make work awesome! At ChaiOne, we believe in a culture that thrives on creativity, collaboration, and creating an environment where everyone loves what they do. If you’re passionate about people, process, and technology, we want you to be part of our growing HR team!

What You’ll Do:

As an HR Administrator at ChaiOne, you’ll be the wizard behind the scenes, making sure everything runs like a well-oiled machine. From managing employee benefits to organizing performance appraisals and creating an amazing employee experience, your role will be at the heart of what makes our company great!

• Benefits Management – Making Benefits Fun:
• Help employees navigate the exciting world of benefits, from 401(k) enrollment to dental, vision, and everything in between.
• Run Open Enrollment like a pro, keeping things smooth and stress-free for all.
• Coordinate fun and informative annual 401(k) info sessions to keep employees in the know and ready to invest in their future.
• Oversee our BYOD (Bring Your Own Device) program – because who doesn’t love tech perks?
• Performance Appraisals & Career Development – Growth is Our Jam:
• Keep the wheels turning for performance appraisals, career development, and all things employee growth.
• Manage the creation and coordination of training decks for both employees and managers – making learning as fun as it is impactful.
• Help schedule and organize performance appraisals that drive career development and foster growth.
• Onboarding & Offboarding – The Ultimate Welcome & Send-Off:
• Kick off new hires' journeys with a bang through our fun and thorough onboarding process.
• Organize everything from I-9 processing to the all-important "Culture Checkup," complete with a welcome package, company swag, and our epic Amazon supply list.
• Manage the offboarding process for departing employees, ensuring they leave with great memories, while handling everything from exit interviews to benefits offboarding (hello, COBRA!).
• Payroll & Expenses – No Stress, Just Success:
• Keep payroll running smoothly with regular reviews and approvals of expenses, and ensure all employee records are accurate and up-to-date.
• Help employees get their travel and expense requests approved and processed, making sure they’re taken care of every step of the way.
• Culture & Employee Engagement – Let’s Keep It Fun:
• Be the go-to person for all things related to employee engagement – plan and help execute exciting company events, like our annual C1 Holiday Party, monthly events, and retreats.
• Celebrate employee milestones (birthdays, anniversaries, babies, you name it!) and coordinate recognition programs like Employee of the Quarter.
• Help create a culture where everyone feels welcomed, valued, and motivated.
• Compliance & Training – Keeping Us on Track:
• Ensure everyone is up-to-date with mandatory harassment training (because respect is key!) and track compliance with regulatory changes.
• Help keep the employee handbook fresh and engaging, and push out updates to the team.
• Oversee ongoing leadership training and professional development, helping our leaders grow and develop their skills.
• Process Documentation & HR Systems – Your Tech-Savvy Expertise:
• Create and update HR processes and documentation that help everyone in the company thrive.
• Maintain our Confluence page and keep it filled with the latest updates on benefits, expenses, training, performance, and more!

What We’re Looking For:

• Education:
• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Experience:
• 2+ years of experience in HR administration or a similar role.
• Proven experience in benefits administration, performance management, and employee onboarding/offboarding.
• Familiarity with HRIS systems, payroll software (e.g., ADP), and Microsoft Office Suite.
• Skills:
• Strong organizational and multitasking abilities with attention to detail.
• Excellent communication skills and a customer service-oriented approach.
• Ability to manage sensitive information confidentially and with professionalism.
• Tech-savvy, with the ability to utilize HR systems and automation tools to streamline workflows.
• Familiarity with labor laws and HR compliance regulations.

Why You’ll Love Working at ChaiOne:

• Culture: We’re all about collaboration, creativity, and bringing out the best in everyone. Whether you’re in the office or working remotely, you’ll be part of a team that’s passionate about making work more fun.
• Perks: From flexible work options to awesome events, we make sure you have the support you need to thrive both professionally and personally.
• Growth: You’ll have plenty of opportunities to learn, grow, and shape the future of HR at ChaiOne. We believe in promoting from within and investing in our team’s development.
• Tech-Savvy: We’re a tech company, and we love using the latest tools to make work easier. You’ll have the opportunity to leverage cutting-edge software to streamline HR processes and make an impact!