Senior Executive Assistant (Biohub SF)

The Chan Zuckerberg Biohub San Francisco (CZ Biohub SF) (https://www.czbiohub.org/sf/) is an independent nonprofit research institute that brings together three powerhouse universities - Stanford, UC Berkeley, and UC San Francisco - into a single collaborative technology and discovery engine. CZ Biohub SF itself supports some of the brightest, boldest engineers, data scientists, and biomedical researchers to investigate the fundamental mechanisms underlying disease and develop new technologies that will lead to actionable diagnostics and effective therapies. We are guided by our values of scholarly excellence; disruptive innovation; hands-on engineering/hacking/building; partnership and collaboration; open communication and respect; inclusiveness; and opportunity for all.

Our Vision

• We pursue large scientific challenges that cannot be pursued in conventional environments
• We enable individual investigators to pursue their riskiest and most innovative ideas
• The technologies developed at CZ Biohub San Francisco facilitate research by scientists and clinicians at our home institutions and beyond

Diversity of thought, ideas, and perspectives are at the heart of CZ Biohub Network and enable disruptive innovation and scholarly excellence. We are committed to cultivating an organization where all colleagues feel inspired and know their work makes an important contribution.

The Opportunity

Support the Biohub San Francisco's intramural research program with administrative and project management support – directly supporting members of our leadership and extended leadership teams – ensuring progress against scientific objectives and facilitating collaboration.

This role will be based in San Francisco initially, with a planned transition to Redwood City in two years.

You will

• Organizes and prioritizes critical issues and required information for members of the extended leadership team to facilitate efficient decision making 
• Collaborates with Group and Platform leaders to invite and manage external seminar speakers
• Manages the schedules, scheduling meetings and planning travel, for members of the leadership and extended leadership teams
• Planning, coordinating and keeping contents of key meetings focused and on track
• Plan and provide logistical support for Science and Technology meetings/events (i.e., prepare agendas, slides, and manage physical logistics for in-person meetings).
• Assist the operations team with project tracking, project status updates, and management of internal events as needed

You have

Essential –

• 5+ years of professional experience with related administrative, operations, or project management with prior experience supporting complex, integrated teams in a fast paced environment
• Strong project management and coordination skills
• Excellent attention to detail
• Ability to diffuse work conflict using strong interpersonal skills
• Ability to successfully manage multiple projects simultaneously
• Excellent problem-solving skills
• Strong emotional intelligence
• Highly resourceful with strong self-motivation
• Excellent analytical skills
• Strategic mindset
• Strongly developed written and verbal communication skills
• Excellent organization and planning skills

Nice to have -

• Bachelor’s degree in a Scientific field

Compensation

The San Francisco, CA base pay range for this role is $92,000.00 - $127,000.00. New hires are typically hired into the lower portion of the range, enabling employee growth in the range over time. Actual placement in range is based on job-related skills and experience, as evaluated throughout the interview process. 

What We Provide

• Resources to disrupt and innovate at the frontiers of our knowledge of biology and disease
• A collegial and collaborative environment consisting of diverse expertise
• Access to collaborators, resources and facilities at our three partner universities (Stanford University, UC Berkeley, and UC San Francisco) and at partner organizations in the SF Bay Area and beyond
• Competitive compensation and benefits commensurate with the experience

If you’re interested in a role but your previous experience doesn’t perfectly align with each qualification in the job description, we still encourage you to apply as you may be the perfect fit for this or another role.

Benefits

We offer a robust benefits program that enables the important work Biohubbers do everyday. Our benefits include healthcare coverage, life and disability insurance, commuter subsidies, family planning services with fertility care, childcare stipend, 401(k) match, flexible time off and a generous parental leave policy. In addition, we honor our commitment to career development and our value of scholarly excellence through regular onsite opportunities to learn from the world's leading scientists.

The CZ Biohub Network is an equal opportunity employer committed to diversity of thought, ideas and perspectives. We are committed to cultivating an inclusive organization where all Biohubbers feel inspired and know their work makes an important contribution. Therefore, we provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, or any other protected status in accordance with applicable law.

Pursuant to the California Fair Chance Act, we will consider for employment qualified applicants with arrest and conviction records.

Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. The CZ Biohub Network does not accept unsolicited headhunter and agency resumes. The CZ Biohub Network will not pay fees to any third-party agency or company that does not have a signed agreement with the CZ Biohub Network.