Proposal Coordinator

About Us

Founded in 1986, Chen Moore and Associates (CMA), Inc. has grown into a highly regarded multi-disciplinary firm. CMA’s areas of expertise include utility infrastructure, roadway, site development, electrical, planning, landscape architecture, and construction engineering services for both private and public sector clients. CMA prides itself on working to be part of the fabric of the community. We are leaders in community service and the profession. Our staff and our activities are centered around making the community we work in a better place to live. CMA promotes a fun and flexible work environment, taking pride in the quality of our work. CMA promotes a team-oriented approach, both inside and outside of the office.

CMA’s headquarters are in Fort Lauderdale with offices in Miami, West Palm Beach, Orlando, and Jacksonville. The firm also has satellite and/or project offices in Atlanta, Gainesville, Jupiter, Port St. Lucie, Sarasota, and Tampa. CMA currently employs over one hundred and thirty (130) professionals throughout the State of Florida, which affords our valued clients top-level service.

Chen Moore and Associates is hiring a Proposal Coordinator to work with our business development and marketing team. Candidates should be able to efficiently plan and organize workload, demonstrate success working with a team of professionals, a commitment to quality, good communication skills, and a positive work ethic, strong sense of urgency, project responsibility, initiative, work independently and as part of a team. 

Responsibilities include:

• Coordinate local government and DOT (department of transportation, specifically FDOT) pursuits with internal and external pursuit team members.
• Work directly with technical staff to develop proposals, presentations, graphics, marketing material, web media, etc.
• Proofread and edit proposal text for proper grammar, spelling, readability, and compliance.
• Evaluate and assist in preparing content to make sure it satisfies RFP requirements and company brand standards.
• Write non-technical content and edit proposals for messaging, strategy, and persuasiveness.
• Work with graphic designers and/or assist in creating strategic, persuasive graphics.
• Facilitate internal QA/QC procedures for all marketing and proposal materials.
• Serve as the collection point for intelligence related to clients and competitors to support opportunities/pursuits.
• Create & maintain resumes, company information, project descriptions, and photography for proposals, SOQs, or other materials.
• Maintain marketing/communications databases and file folder structures.
• Conduct basic research on market trends, competitor materials, media contacts, etc.
• Basic graphic design tasks, such as diagrams, tables, charts, cover designs, layouts for proposals, presentations, marketing materials, reports, etc.
• Perform general marketing-related administrative duties as requested.
• Assist with public relations efforts with other marketing team members that may include planning/coordinating client events, including conferences.
• Assist with social media efforts and strategies with other marketing team members across various social media platforms maintaining a consistent and engaging user experience.

Minimum Requirements:

• Bachelor’s degree in business, marketing or a related field
• At least 5 years of experience as a marketing professional in the A/E/C industry
• Proficiency in Adobe Creative Suite and Microsoft Office, especially InDesign, Acrobat, MS Word, Excel, PowerPoint, Outlook, and SharePoint
• Ability to effectively set priorities while juggling multiple deadlines, maintaining composure under pressure.
• Experience facilitating and documenting discussions and leading proposal kick-off meetings and team reviews.
• Involvement with local marketing and or A/E/C organizations and willingness to attend events on behalf of the firm.
• Experience with Deltek Vision/Vantagepoint is preferred but not required.
• Create presentations with technical team members using the latest software for procurement efforts.  Strong knowledge and experience with PowerPoint and Prezi are a plus.
• Excellent oral, communication, interpersonal, and time management skills, with ability to interact at the client and senior staff level.
• Demonstrates flexibility by adjusting readily to changing priorities in a fast-paced, deadline-driven environment.
• Demonstrates strong work ethic and quality in work.

CMA's High Standard of Professionalism

Chen Moore and Associates is a company which is unique in its commitment to quality. We are proud of our high standard of professionalism and the quality of service provided to our clients. We strive to establish a sense of pride and loyalty in our employees by maintaining a tradition of excellence in our work and a sense of family in our culture. We also aim to provide an environment that inspires and promotes individuals to reach the full extent of their potential and to continue in their personal “Search for Excellence.” We offer a career opportunity rather than a job – an opportunity that will take our employees as far as they want it to go. You will find that both the management and employees of CMA are dedicated to high achievement and genuinely concerned about employee job satisfaction. In order for us to maintain high standards of excellence, we endeavor to have the finest personnel and only acquire those whom we consider to not only meet the high standards we set for ourselves as a firm, but those who will also blend with the firm culture. Your success is important to all of us.

Chen Moore and Associates is a Great Place to Work! 

• Named ‘Best Places to Work For’ nationally by the Zweig Group in the
  Multidiscipline Firm Category from 2008-2010 and 2014–2023.
• Named to the ‘Hot Firm’s List’ nationally by the Zweig Group from 2007-2011, 2014, 2016-2023.
• CMA is regularly recognized as a ‘Best Firm to Work For’ by the South
  Florida Business Journal, Civil + Structural Engineer, ENR Southeast, and various local branches of the American Society of Civil Engineers.

OUR BENEFITS include:

• Medical, Vision and Dental Insurance
• Life and AD&D Insurance
• Voluntary Life with Dependent Coverage
• Short-Term and Long-Term Disability
• Paid time off and paid holidays
• Flexible Spending Accounts with Debit Card
• Voluntary Plans (Supplement Health, Critical Illness/Cancer, Accident)
• 401(k) Plan – Competitive Employer Match
• Supplemental benefits
• Flexible work schedules
• Continuing education
• Mentorship programs
• Professional societies
• Community engagement
• Cell phone