Job Application for Accounting Assistant at Chester Community Charter School

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Established in 1998 with 97 students, CCCS has steadily increased to more than 4,000 students in grades K-8 across 12 state-of-the-art buildings on four campuses. The school is a true community success story that has transformed the lives of thousands of students and their families, while breathing life back into a city that was once one of Philadelphia’s most vibrant manufacturing suburbs.

Job Summary:

The Accounting Assistant duties include, but are not limited to: billing, purchasing, accounting and audit preparation under the guidance of the Executive Director of Accounting.

Essential Functions:

Enters vendor payments and tracks receivables
Enters invoice data from other school districts (Chichester, Interboro, Ridley, Southeast Delco, etc.) for out of district students
Manages purchasing, including procurements, charge backs to appropriate cost centers, and liaison with outside vendors
Interfaces with other departments, as needed, to ensure that responsible duties and functions are performed
Maintains financial records by analyzing balance sheets and general ledger accounts
Provides financial status information by preparing special reports; completing special projects
Helps to maintain general ledger accounts by reconciling accounts receivable detail and control accounts; adjusting entries for amortizations, prepaid expenses, fixed asset depreciation and accruals
Files and organizes purchase orders, invoices, bills, receipts, and other documents
Helps to maintain accounting controls by following policies and procedures; complying with federal, state, and local financial legal requirements
Performs other related duties as assigned

Minimum Requirements:

High School Diploma required; Associate degree, preferred
Ability to manage multiple projects
Typing, Data Entry, Scanning, logical reasoning, and ethics
Works well with employees, vendors and customers
Pennsylvania Criminal Record Check Clearance
Pennsylvania Child Abuse Clearance
FBI Criminal Background Clearance
Mandated Reported Training

Demonstrated Knowledge of:

Charter school operations generally, and charter school financial operations
Computer systems operations, including Power Schools
Procurement and inventory
Microsoft Office Suite

Demonstrated ability to:

Follow written and verbal directions and give directions to others
Create and delegate assignments
Complete assigned tasks with minimal supervision
Read, write, and perform complex computations
Compose clear, concise sentences and paragraphs
Organize office settings to efficiently accomplish tasks
Work independently and make work-related decisions
Exercise good judgement in prioritizing tasks, and directing staff
Communicate effectively at all organizational levels
Sit for prolonged periods of time, including working at a computer workstation for the majority of the workday

Note: CCCS has the exclusive right to alter this job description at any time. This job description is not intended to be all-inclusive. Duties and responsibilities may change at any time with or without notice. This job description is not an employment agreement or contract.

This position/role is performed on-site and requires regular, daily attendance at the Chester Community Charter School. Remote or hybrid work is not available.

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District Policy: The School does not discriminate on the basis of race, color, national origin age, sex or disability, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact the Assistant Superintendent or Human Resources. Application Confirmation Statement: I affirm that all information set forth in this application is accurate, truthful and complete. If I am employed by the School, I will abide by all Board of Education and school policies, work on assigned committees, and continue my professional growth to the best of my ability and within reasonable and personal standards. I grant permission for school officials to obtain a personal record check from the federal, state, county, and/or local law enforcement agencies and Division of Family Services; also a credit history check may be made. I release individuals listed as references and current or former employers from any liability for information given in response to a request for an employment reference. I understand that I will be required to take a physical exam prior to assuming any position for which I may be employed. In the event that I am employed by the School and in the further event that I have provided false or misleading information in this application or in subsequent employment interviews, I understand that my employment may be terminated at any time after the discovery of the false or misleading information. I understand that this application will be considered active for one year from date of submission. Please agree to the terms above:

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Accounting Assistant

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