Chuk | Content Coordinator

ABOUT VAYNERX

VaynerX (https://vaynerx.com) is the most contemporary family of companies, working together to build and grow brands. Subsidiaries include VaynerMedia, Eva Nosidam Productions, The Sasha Group, Gallery Media Group, Tingley Lane Trading, VaynerSpeakers, and VaynerCommerce.

Job Title: Content & Project Coordinator 

Role Overview:

ChukMedia is looking for a new team member to join our growing health & wellness marketing team for a hybrid role existing with our Client Partnerships and Project

Management teams to lead content submissions, review and approval processes with our teams and clients.

Technical Content Management 

• Submission Systems: Manage client content review systems and tools, specifically

Veeva Vault, to submit social media, digital, photo, video, and audio content in a timely

and in an accurate manner.

• Process Ownership: maintain ownership of internal batch trackers, client records, and

communications to keep all stakeholders updated daily on the status of submissions,

reviews, and approvals.

• Feedback Loops: Manage the feedback and revision process by sharing detailed client

feedback across agency documentation and coordinating next steps with Creative,

Strategy, Project Management, and Client Partnerships teams.

• Review Management: Lead agenda setting, content prioritization, and weekly

discussions with clients and internal teams for content reviews.

Project Coordination & Execution

• Workflow Management: Manage ongoing workstreams related to content submissions

and approvals, ensuring the team tracks to internal and client deadlines while identifying

potential blockers.

• Asset Control: Responsible for QAing posts, decks, and communications prior to

submission, and ensuring assets are trafficked to the appropriate destinations upon

approval.

• Planning & Organization: Develop timelines for small projects, maintain the

organization of creative files, and ensure task assignments in tools like

ClickUp/Workfront are accurate.

• Meeting Facilitation: Organize and lead team meetings (e.g., standups, content

reviews), ensuring agendas are prepared, notes are captured, and action items are

shared with clients.

Client Partnership & Communication

• Relationship Building: Develop strong relationships with junior clients and content

review teams, anticipating their needs and resolving issues timely.

• Strategic Representation: Understand agency and brand strategy to effectively

represent concepts during review discussions and ensure deliverables align with brand

guidelines.

• Effective Communication: Utilize various communication tools (Slack, email, decks)

with empathy and clarity, leading coordination efforts for content submissions with

support from AE and PM leadership.

• Reporting: Liaise with strategy and analytics to ensure timely delivery of reports and

provide updates to leadership regarding submission efficiencies and process

improvements.

Core Competencies

• Experience: 1-3 years in an agency or content management environment, fully

understanding social and digital media content best practices and capable of

understanding and operating within clients’ own regulatory and compliance

requirements. 

• Leadership & Culture: Operate in a collaborative, solutions-oriented manner,

understanding how your role fits within the larger organization and respective

departments (Creative, Media, Analytics). Practicing Vayner principles and empathy in

all internal and client interactions. 

• Accountability: Be a self-starter who creates systems to stay organized, completes

work with minimal mistakes, and is accountable for personal behavior and company

culture.

• Growth Mindset: Demonstrate curiosity to further professional growth, remaining

flexible and open-minded to feedback and unforeseen situations.