Back to jobs
New

Administrative Assistant

Cincinnati, Ohio, United States

 

We are seeking an organized and efficient Administrative Assistant to join our team at our Affiliated Firm CIP PC's office in Cincinnati, Ohio. The Administrative Assistant directly supports and facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. The ideal candidate will provide crucial support for our office operations, ensuring smooth day-to-day functioning and contributing to the overall success of the office.

This role is a full time permanent position and it is 100% working in the office located in downtown Cincinnati, OH.

As our Administrative Assistant you will be required to: 

  • Manage and maintain Partner calendars, scheduling meetings and appointments
  • Picks up and delivers the mail; Coordinate shipping and receiving boxes and letters to and from the office
  • Retrieve information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
  • Answer and transfers incoming phone calls and emails, screening, responding to, or redirecting as appropriate
  • Prepare and edit correspondence, reports, and presentations
  • Coordinate travel arrangements, meetings, appointments, and prepare itineraries for CIP PC Partners
  • Assist with event planning and coordination
  • Capture and distribute team meeting notes and action items
  • Perform data entry and maintains databases, and maintains paper and electronic filing systems as assigned within the team’s shared network drive
  • Ensure contract documents are executed, distributed to all stakeholders, and filed as required
  • Identify, report, and follow up on issues related to facilities and facility equipment, ensuring timely resolution
  • Coordinate with outside contractors for the service and repairs of equipment
  • Follow protocol for effective building-specific maintenance and safety procedures

To apply for this role, you should possess the following skills, experience and qualifications: 

  • High School Diploma required; Associate degree a plus
  • 2-5 years of proven experience as an administrative assistant, preferably with experience handling confidential or time-sensitive information, or similar role
  • Intermediate level proficiency with MS Office Suite (MS Word, MS Outlook, Teams)
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing
  • Must be available to be in the office 5 days per week
  • Requires the ability to sit or stand for extended periods at a computer workstation, use a computer and a monitor, and lift to 25 lbs.

This role is a full time permanent position and it is 100% working in the office located in Cincinnati,OH. 

 

To Apply, please upload your application following the link provided. We look forward hearing from you!

Annual Salary Range: $30,000.00-$40,000.00

Notice at Collection for California Applicants:
http://www.envoyglobal.com/notice-at-collection-for-ca-applicants

#LI-Onsite 

 

Create a Job Alert

Interested in building your career at CIP PC. ? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Education

Select...
Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in CIP PC. ’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.