Administrative Assistant

Pay Range: $22.90/hr. - $28.62/hr.

 $47,632 - $59,539 annual compensation

Job Posting Closing on: Sunday, June 1, 2025📅

Workdays & Hours: Monday – Friday 8am – 5pm; Some evening/weekend work required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. 🌆

An Administrative Assistant job is available with the City of Fort Worth’s Property Management Department which consists of four divisions including Facilities Management, Fleet Services, Real Estate and General Services. PMD is a large, fast paced, and rewarding department that is responsible for a wide array of services including: maintenance of the majority of City facilities, maintaining the City’s fleet, land and property acquisitions including right-of-way and easement acquisitions. The Department is seeking to fill the Administrative Assistant position to provide direct support to the General Services and Real Estate Divisions which will require the person to communicate with third-party agencies and respond to internal and external customers by answering inquiries, resolving complaints or directing customers to the appropriate department or personnel. This position will also perform a wide variety of routine fiscal, administrative, technical and human resource management tasks to support the daily operations of the Real Estate and General Services divisions, as well as perform a wide variety of clerical tasks for other staff and management.

Minimum Qualifications: 

• Associate’s degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field, and
• Four (4) years of clerical and administrative experience

Preferred Qualifications: 

• Must possess the ability to demonstrate customer focus, teamwork and be adaptable to a diverse, rapidly changing and fast paced work environment;
• Must possess the ability to communicate clearly and concisely, both orally and in writing;
• Be a self-starter, able to take initiative over work tasks, highly organized, detail oriented;
• Bilingual/Spanish preferred.

The Administrative Assistant job responsibilities include: 

• Monitoring, analyzing and reporting on budgets, projects and program statistics;
• Evaluating, reviewing and processing customer applications and documents such as developer easements and easement dedications by separate instrument;
• Assisting in the sale of property, maintaining records and application data;
• Reviewing and auditing documents related to the purchase and sale of land and property to ensure adherence to rules and regulations;
• Processing quotes, requisitions, purchase orders, payment requests and invoices for the purchase of goods and services;
• Receiving, reviewing and completing public information requests for information
• Reviewing payroll and assisting the department as a human resource coordinator and medical records coordinator

Working Conditions and Physical Demand

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions. Sedentary work, involves sitting most of the time.

Physical Demands

Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer.  It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.