Proposal Coordinator

Civil Science is seeking a Proposal Coordinator to join our Salt Lake City or Lehi, UT office. In this role, you'll support teams primarily with coordination of proposal development efforts. These range in size from projects worth tens of thousands to millions of dollars, and managing all the parts and pieces along the way can be challenging for any team or company.

In this dynamic role, you’ll work with multiple teams to streamline proposal development, improve project pursuit tracking processes, and help craft winning strategies that support the success of our teams and long-term health of our client relationships

What You’ll Do

• Assist with the updating of project pursuit tracking tools and ensuring data “hygiene” (accuracy and cleanliness) for client and pursuit tracking.
• Lead and coordinate the proposal development process from start to submittal, ensuring compliance with client requests and alignment to the firm’s capabilities.
• Monitor public RFP platforms and identify opportunities for pursuit in conjunction with team leadership.
• Support client interview preparation and proposal content development.
• Support teams in the collection (and storage) of project and activity-related content for future proposal use (or as otherwise designated).
• Support in the maintenance and “hygiene” of content management system(s).

What We’re Looking For

• Exceptional written & oral communication, organizational, and interpersonal skills.
• Expert-level abilities to prioritize and organize (and yet still work within a ‘flexible’ system).
• High emotional intelligence and ability to successfully manage interpersonal relationships.
• Proven ability to manage multiple projects simultaneously and prioritize tasks to meet tight deadlines.
• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Preferred Skills

• Experience with CRM systems and business development tools
  • VantagePoint/Deltek experience is a plus
• Familiarity with public bid platforms (Ex: Bonfire, BidSync, etc.)
• Experience with Microsoft SharePoint site creation/editing
• Bachelor’s Degree preferred

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 20 pounds at times.
• Ability to set up and participate in activities, which may include squatting, bending, and lifting.

Position Pays between $50,000 to $80,000 depending on expereince

Why Join Civil Science?

• Ownership in Your Future: At Civil Science, we’re proud to be a 100% employee-owned firm. Through our Employee Stock Ownership Plan (ESOP), you’ll have the chance to grow your career and save for retirement.
• Room to Grow: Say goodbye to corporate red tape. Our agile structure empowers you to take ownership of projects, explore new roles, and accelerate your career.
• Work-Life Harmony: Your time outside of work matters. We offer flexibility to ensure your career complements your personal life.
• Comprehensive Benefits (Fulltime Employees): Enjoy three weeks of PTO, eight holidays, medical, dental, vision, life insurance, short/long-term disability, tuition reimbursement, and a 401K plan.

About Civil Science

Civil Science isn’t just another engineering firm—we’re a 100% employee-owned company with over 40 years of expertise and a bold vision for the future. Our team of talented engineers, surveyors, planners, and technicians partners with clients across the public and private sectors to deliver innovative and impactful solutions.

At Civil Science, we believe in investing in our people. As an employee-owner, you’ll enjoy unmatched opportunities for leadership, mentorship, and career growth, all within a culture that values collaboration, excellence, and entrepreneurial spirit. If you’re ready to join a firm that’s shaping the future of civil engineering, we’d love to have you on our team!

Candidates must have a valid driver’s license and be able to pass both a criminal background check and driving record review.

Civil Science evaluates and determines on a case-by-case basis whether it is willing to sponsor an individual to receive a temporary or permanent work visa (e.g., E-3, H-1B, H-1B1, or TN visa status).

Civil Science provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.