Administrative Coordinator

At Claris Health, we believe that every individual is a story worth cherishing - a story of hope, resilience, and the chance for a brighter future. For nearly 50 years, we've stood beside individuals and families during some of the most vulnerable moments of their lives, offering not just medical care but meeting people where they are. We believe that every individual is worthy of love and deserving of whole-person care.

Growth at Claris isn’t just something we aim for - it’s what we do every day. Whether it’s our state-of-the-art Inglewood facility, our mobile clinics bringing care directly to underserved communities, or our Reality Check program empowering thousands of students, we’re breaking barriers to healthcare access.

At Claris, your ideas matter, your work is valued, and your impact is real.

Administrative Coordinator

Hours: Full-time, Monday - Friday, 8:30am - 5:00pm

Location: 11500 W. Olympic Blvd. #570, Los Angeles, CA 90064

Salary: $54,080 - $58,240 Annually

Reports to: Vice President of Operations

Supervises: Volunteers

Claris Health’s Administrative Coordinator provides overall support to the Advancement and Operations teams.  Specific tasks include scheduling appointments, managing calendars, editing donor communication, tracking donations, donor receipts and thanking, recruiting volunteers, and coordinating fundraising events, capital campaigns, and donor communications.

Primary Responsibilities: 

Advancement:

• Manage systems & processes related to donor cultivation and ongoing maintenance.

Work closely with the grant team to monitor grant progress, receipting, and occasionally editing grants.

• Prepare mailing lists for newsletters and other donor communications.
• Assist with the research of new strategies to increase individual and corporate donations, grants, and community support. 
• Assist with the content and design production and distribution of donor and other community outreach publications and materials (electronic and print).
• Create (if needed) and maintain systems for appropriate donor communication.
• Schedule various fundraising related meetings for the advancement team.
• Communicate with donors regarding failed monthly donations, new donations, and field other donor-related calls that come into the office.

Administration:

Work with data entry staff to ensure proper entry, tracking, and management of the donor database. This includes pulling reports for fundraising, grants, board meetings, etc.

• Maintain a precise and efficient thanking and receipting systems for donors.
• Assist the VP of Operations with administrative tasks such as personnel and board filing,  policy and procedures updates, training manuals, meeting planning, and staff events.
• Serve as a scribe during staff meetings and quality improvement meetings.  
• Assist executive staff with duties that may free up their time to focus on specific roles. This may include lunch orders, coordinating pick-ups, and other occasional errands.

Events:

• Recruit and train volunteers to execute fundraising events.
• Research event logistics, make site visits, and find resources to support decision-making.
• Coordinate details for fundraising events (e.g. booking space, arranging food and beverages, ordering supplies and audiovisual equipment, booking travel arrangements, and ensuring that other details meet the quality and expectations of the agency).
• Serve as the vendor liaison for event-related issues.
• Manage on-site production and clean up for events, as necessary.
• Close out all events as required including financial reporting, highlights, statistics and follow up. 
• Manage the event calendar and help properly staff each event with paid and volunteer teams.
• Create and oversee event manuals and ensure proper training for staff and volunteers.
• All other duties assigned by the executive team.  

Qualifications:

• Hold at least a Bachelor’s degree in a related field or relevant work experience in administrative assisting, donor relations and/or fundraising. Preferably have previous non-profit experience.
• Strong organizational skills and ability to plan, direct, and coordinate fundraising activities and advancement efforts.
• Possess the ability to manage project management and financial software. 
• Must be able to work independently and within a team environment. 

Our Team Culture
At Claris, the team's connections to each other run deep. Whether it's sharing a laugh in the break-room or rallying together during a crisis, we genuinely support each other—not because it’s required, but because it’s who we are. Think of us as family. As part of the family, you'll have the opportunity to offer support to those who need it most. Join us to make a real difference in transforming the lives of those we serve.

Benefits
At Claris Health, we believe in taking care of our team the way we care for our community. Full-time employees receive comprehensive health benefits, including:

• Medical, dental, and vision coverage (starting the first of the month after 90 days)

• Paid holidays, PTO, and sick leave

• Continuing education assistance

• Retirement savings through CalSavers

• Parental leave

• Mental health support

Our Approach to Flexible Work
At Claris Health, we believe in the power of collaboration and in-person connection to best serve our patients and communities. While most roles require on-site presence, limited telecommuting options may be considered in rare cases based on specific job responsibilities and business needs. Any flexible work arrangements are determined at the discretion of leadership and HR and are not a standard benefit.

Pay Transparency Statement
The annualized base salary ranges for the primary location and any additional locations are listed below. Claris Health’s pay ranges vary based on work location. As part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Our team can share more details during the hiring process. Each candidate’s compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need. For more information regarding Claris Health’s comprehensive benefits, please send an email to hr@clarishealth.com.

Equal Employment Opportunity (EEO) Statement
Claris Health is an equal opportunity employer and does not discriminate against any employee or applicant based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, military status, or any other protected status under applicable federal, state, or local laws. We are committed to providing a workplace free from discrimination, harassment, and retaliation, where all employees have equal access to opportunities and resources.

Privacy Statement
At Claris Health, we prioritize the privacy and security of our candidates. Claris Health will never ask applicants to apply for positions through any website other than our official career page or directly through our hiring team. Be cautious of fraudulent job postings on third-party sites requesting personal information. Additionally, we will never ask candidates to pay a recruiting fee or for consulting or coaching services as part of our hiring process. If you have any concerns about the legitimacy of a job posting, please contact us directly.