Office Manager
About Clear Street:
Clear Street is building modern infrastructure for markets. Outdated technology makes markets difficult and expensive to access. We're fixing that. We started with prime brokerage, in an industry that has struggled to see any real innovation in decades. Our cloud-native, prime brokerage platform has redefined what it means to work with a prime broker - improving access, speed, and service to our clients. We want to continue that change across all markets. Today, we offer institutions, professional traders, and brokers everything they need to trade U.S. equities and options. In the future, our platform will give all types of investors access to every major product in every major market.
The Team:
As our team continues to scale, we are looking for a versatile and proactive Office Manager / Receptionist / Administrative Assistant to keep our new London office running smoothly while supporting day-to-day operations and team productivity. This is a hybrid role for someone who thrives in a dynamic environment and is comfortable wearing multiple hats - from being the friendly face at the front desk to keeping the office organised and supporting senior leaders with administrative tasks. You will be a key member of the team and a go-to person in the London office.
You will:
- Ensure that guests arrive to a professional atmosphere at all times; maintain an active presence at reception throughout the day.
- Ensure conference rooms are set up appropriately for visitors and that the right set up is available (technology, seating etc); maintain professional appearance of conference rooms throughout the day.
- Manage supply ordering to maintain supplies in our kitchen as well as handle ordering weekly company lunches and food/beverage orders for internal company events like town halls.
- Oversee daily office operations to ensure a smooth and efficient work environment.
- Manage relationships with external vendors (e.g., cleaners, IT support, maintenance, office supplies).
- Handle office equipment, deliveries, mail distribution, and inventory management.
- Provide calendar, travel, and meeting support for the leadership team.
- Take minutes of meetings, as applicable.
Requirements:
- You have at least three (3) years of experience in an office management role at a corporate office of at least 25 employees.
- You have managed office operations and delivered a high level of client service in an employee-centric environment.
- You pride yourself on your ability to organise, prioritise, and problem solve while having a keen eye for detail and that attention to detail is what matters to you.
- You are financially resourceful and can figure out ways to maximise budgets and negotiate with service providers to produce a win-win outcome.
- You are an exceptional communicator regardless of the medium; you can handle the easy situations and the stressful ones.
- You are creative and enjoy considering ways to improve the experience of life in the office.
- You excel when working independently; you manage your time intelligently and prioritise your work effortlessly.
- You are proficient in MS Office Suite Applications, Dropbox, and Google Workspace.
Bonus Points:
- If you have experienced the fast pace of a high-growth company.
- If you have an interest in finance and/or technology.
We offer:
- The opportunity to join a small and growing team of good people, where you can make a difference.
- A meritocratic philosophy that champions collaboration.
- Room to innovate, solve complex business problems and build new products.
- Competitive compensation, benefits, and perks.
Location: London
Reports to: Finance Director
#LI-Hybrid
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