Associate, Events & Special Projects (NYC based)

About the Opportunity 

The Associate, Event & Special Projects will play a vital role in supporting the Director of Events and the broader events team in the planning, execution, and evaluation of various events. This position encompasses responsibilities related to digital event management, onsite support, coordination of team meetings, and inventory management. 

​​​The Clinton Global Initiative (CGI) convenes global and emerging leaders to create and implement solutions to the world’s most pressing challenges. CGI works with partners to drive action through its unique model. Rather than directly implementing projects, CGI facilitates action by helping members connect, collaborate, and develop Commitments to Action — new, specific, and measurable plans that address global challenges. Learn more here. ​​ 

This role is based in New York, New York.

Core Responsibilities  

Event Management 

• Digital Events: Manage and support virtual events on platforms such as Zoom, ensuring smooth operation and troubleshooting as needed. Familiarity with Zoom settings, breakout rooms, and language interpretation tools is essential. 

• Badge Printing & Onsite Registration: Ensure that badge printers are operational and manage the onsite registration process effectively. 

• Event Research: Conduct research on potential event venues, formats, and technologies to support the planning process. 

• Assist with Special Projects: Provide support for additional projects and tasks as assigned by the Director of Events. 

Coordination & Communication 

• Meeting Coordination: Organize and schedule internal team meetings and events, taking notes and sending out follow-up communications. 

• Weekly Updates: Create and distribute a weekly events update email/newsletter that includes upcoming events, calendar updates, and important links. 

Calendar & Inventory Management 

• Events Calendar: Maintain the initiative’s events calendar, ensuring visibility for team members. Regularly update and verify the accuracy of event resumes linked to the calendar. 

• Inventory Tracking: Oversee the management of event collateral and inventory, utilizing Airtable for tracking and maintaining organization of supplies. 

• Shipping Coordination: Oversee shipping logistics for event materials, coordinating with staff and couriers to meet timelines. 

Internal Support & Collaboration 

• Cross-Departmental Communication: Work closely with the Marketing and Communications team to ensure the alignment of branding and messaging for events. 

Minimum Qualifications  

What we’re looking for: 

• Bachelor’s Degree
• At least 2 years’ professional experience in the field required; background in events preferred
• Strong computer skills, especially Word, Excel, PowerPoint, and MS-Project or similar project management program. 
• ​​Ability to work in a varying schedule including nights, early mornings, weekends and holidays.​ 
• Ability to travel domestically and internationally, and work on multiple time zones, as necessary

Compensation & Benefits 

Our best estimate of the compensation range for this opportunity is $47 - 52K annually, depending on the experience you bring. This role is eligible for overtime pay. This range is based on NYC market rates and may be adjusted if you will be working remotely.  We look forward to discussing our compensation pricing strategy, and your expectations, throughout the interview process. Please also note, the Clinton Foundation prides itself on offering a generous benefits package at little to no cost to employees -  take a look at our benefits page, so you can get a full picture of our total rewards offerings. 
 

About the Clinton Foundation 

Building on a lifetime of public service, President Clinton established the Clinton Foundation on the simple belief that everyone deserves a chance to succeed, everyone has a responsibility to act, and we all do better when we work together. For nearly two decades, that premise has energized the work of the Foundation in overcoming complex challenges and improving the lives of people across the United States and around the world. 

As an operating foundation, we work on issues directly or with strategic partners from the business, government, and nonprofit sectors to create economic opportunity, improve public health, and inspire civic engagement and service. Our programs are designed to make a real difference today while serving as proven models for tomorrow. The goal of every effort is to use available resources to get better results faster – at the lowest possible cost. 

We firmly believe that when diverse groups of people bring resources together in the spirit of true cooperation, transformative ideas will emerge to drive life-changing action. 

Learn more at http://www.clintonfoundation.org, on Facebook at Facebook.com/ClintonFoundation and on Twitter @ClintonFdn.