Office Administrator

An Introduction to Codal

Codal is an award-winning web design and development consultancy that helps enterprise organizations solve complex problems and accelerate growth through elegant, data-driven digital solutions. Our areas of expertise include application modernization, eCommerce, UX/UI design, product strategy, data analytics, and artificial intelligence. 

At Codal, you’ll collaborate with some of the most innovative organizations in the world and work on cutting-edge technologies that push the boundaries of design and software development. You’ll also be part of a community that promotes long-term success, not just for our clients but for each other. We’ll help you develop a professional roadmap that takes your career to new heights. 

Who you’ll be working with:
As an Office Administrator you will be responsible for managing the daily operations of our Chicago office and contribute to the broader internal operational success Codal. As an Office Administrator you will be the welcoming face to our company, the organizational framework behind our workplace experience and a key player in everything from our office culture to administrative and logistical support. 

What you’ll be doing: 

We are seeking a proactive, detail oriented office administrator to create a welcoming, organized and efficient office environment that supports our team's productivity and represents the company professionally.  This is a highly visible, hands-on role ideal for someone who thrives in a fast paced environment, is resourceful, enjoys helping others and takes pride in creating a clean, efficient and professional workplace. 

Required Skills & Qualifications:
-2+ years experience in office management, administration, or hospitality
-Excellent time management, multitasking, and prioritization skills
-Professional, friendly communication and customer service approach
-Strong attention to detail and organizational skills
-Familiarity with Google Workspace, Zoom, Slack, and travel platforms
-Comfortable with fast-changing environments and shifting priorities

Front Desk & Visitor Experience
-Serve as the first point of contact for office guests, vendors, and deliveries
-Greet visitors professionally, manage check-ins, and issue QR codes via the building portal
-Answer and route incoming phone calls and general email inquiries
-Maintain a clean and professional front desk area
-Coordinate and prepare for client visits, including meals, setup, and visitor guidance
-Provide support during interviews, tours, and onboarding-related guest experiences

Office Operations & Maintenance
-Maintain a clean, well-stocked, and organized office and common areas
-Coordinate with building management for maintenance issues, repairs, or access requests
-Manage trash, recycling, composting, and coffee machine upkeep
-Monitor compliance with safety protocols (e.g., fire extinguisher checks, required building trainings)
-Oversee kitchen cleanliness, dishwasher rotation, and fridge maintenance

Supplies & Inventory Management
-Order and manage office supplies, snacks, and kitchen items with dietary and sustainability considerations
-Maintain detailed inventory tracking of supplies, snacks, and expiration dates, Organize storage rooms, kitchens, and supply areas
- Coordinate weekly team lunches—order, set up, clean up
- Research and source new products or vendors as needed

Administrative & Event Support
-Take meeting notes when requested, track and follow up on action items
-Assist with executive travel arrangements and related expense documentation
-Ship packages (including FedEx label creation and drop-off coordination)
-Support internal events, including All Hands, happy hours, birthdays, and milestone celebrations
-Help plan office culture initiatives (holiday decorations, monthly treats, birthday shoutouts, etc.)
-Coordinate recreational league activities and event logistics

Need another reason to hit the “apply” button?

• Codal is a global agency with over 200 employees, and offices in the US, UK, and India 
• We regularly host happy hours, dinners, excursions, and other company events to unwind after a hard day at work
• Office snacks and drinks + a fancy Bevi water machine with flavored water 
• We offer Medical, Life, Dental/Vision, and many more insurance types 
• Employer 401k match - 4% 
• A recreational group that regularly competes in city leagues for softball and volleyball 
• An office in the heart of downtown Chicago with a gym, food court, Walgreens, rooftop bar, outdoor sports court, and other amenities
• Working hybrid for in-person collaboration and sprint-planning days

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. #LI-Hybrid

Note: Codal only communicates with candidates through official @codal.com email addresses. We never request payment during the hiring process. Please be vigilant regarding recruitment scams.

At Codal, we are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.