Complex Projects Coordinator

COG Research Foundation, LLC is a California 501(c)(3) entity that was founded in 2024 and designed to become the federal grantee organization for the Children's Oncology Group (COG). The COG, a member of the National Cancer Institute (NCI) National Clinical Trials Network (NCTN), is the world’s largest organization devoted exclusively to childhood and adolescent cancer research.

COG unites over 12,000 experts in childhood cancer at more than 220 leading children’s hospitals, universities, and cancer centers across the United States, Canada, Australia, New Zealand, and Saudi Arabia in the fight against childhood cancer.

COG conducts more than 100 active clinical trials, with approximately 12,000 patients registered on COG trials each year. These trials include front-line treatment for many types of childhood cancers, studies aimed at determining the underlying biology of these diseases, and trials involving new and emerging treatments, supportive care, and survivorship.

Position Summary

The Complex Projects Coordinator is responsible for supporting the Senior Director of Research Operations, in coordinating day-to-day activities related to National Clinical Trials Network (NCTN), Pediatric Early Phase-Clinical Trial Network (NCTN), and NCI Community Oncology Research Program (NCORP) study requirements. This position will update and maintain Standard Operating Procedures (SOPs) and serve as the point of contact coordinating funding sheets and monitoring deliverables for COGs groupwide study portfolio.

The COG Research Foundation, LLC  is a 100% remote employer, though some travel may be required.  Employee must reside within the United States.

Full salary range for this position: $64,542 to $92,421 per year. The typical hiring range for this position is from $64,542(minimum) to $78,482 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

Essential Duties and Responsibilities 

• Coordinate the development, maintenance, and updating of departmental SOPs, templates, and reports supporting COG grant institutional funding and the tracking of COG study endpoints.
• Coordinate and maintain efforts related to COG institutional clinical trial funding considerations
• Track concept and study development to deliver finalized site funding sheets for protocol submissions and postings to the NIH’s Clinical Trials Support Unit (CTSU) website.
• Facilitate and update funding sheets in response to amendments and renewals.
• Liaise with the external key stakeholders, Grants Administration Office (GAO), the COG Foundation, League staff, Industry Sponsored Trials (IST), and other COG departments to ensure deliverables are met.
• Cross-train and collaborate with Complex Projects, COG Foundation, GAO, IST, and Financial Integrity & Resource Management (FIRM) department team members to establish best practices and develop workflows related to funding sheets and monitoring the completion of COG study endpoints.
• Lead process improvement projects, including changes in procedures based on new policies and updates to operations and/or based on organizational needs.
• Maintain COG database to record study specific funding support for COG member sites.
• Draft and coordinate the internal review and posting of funding memos related to trial funding.
• Track funding memo approvals from key internal stakeholders.
• Ensure accuracy and alignment of funding sheets with the CTSU OPEN funding page.
• Participate and/or lead conference calls and record minutes.
• Provide assistance and support in other areas of the Complex Projects department, as needed.
• Perform other duties as assigned.

Qualifications 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications

• Minimum three (3) years of related work experience, preferably in a clinical research setting.
• Bachelor’s degree in a science or related field, or substitute with four (4) additional years of related experience.

Other Qualifications

• Ability to coordinate multiple projects involving multiple stakeholders and deadlines with the ability to work independently.
• Strong organizational skills with the ability to manage competing priorities, track milestones and manage timelines.
• High attention to detail and ability to ensure accuracy and quality in documentation and data tracking.
• Strong reasoning and analytical skills with the ability to identify discrepancies and resolve issues proactively.
• Excellent oral and written communication skills, including the ability to draft, review, and organize professional and clinical trial documents.
• Strong service orientation, outstanding interpersonal skills with the ability to interact professionally with internal teams, leadership, and external partners.
• Attention to detail and ability to multitask.
• Must have collaborative and problem-solving approaches to projects.
• Experience coordinating meetings, preparing agendas, and documenting action items and minutes.
• Strong knowledge of computer software (MS Word, MS Excel, project management applications, such as Smartsheet).

Preferred Qualifications

• Familiarity with clinical research terminology.
• Work experience in grant funding in clinical research preferred.

Fair Labor Standards Act (FLSA) Status

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

Why Join Us

This is a unique opportunity to be on the ground floor of a critical role within a mission-driven organization. This position will play a vital part in shaping the function of the Children’s Oncology Group, contributing to lasting change and making a difference in the lives of children and families impacted by cancer.

Benefits

Comprehensive benefit options include medical, dental, vision, 401(k), accrued Paid Time Off (PTO), Employee Assistance Program (EAP), Flexible Spending Account (FSA), cell phone and internet stipends, wellness stipend, paid holidays, and more. Employees who work 20 hours or more per week are eligible for these benefit options. These benefits are provided for informational purposes only and are subject to change in accordance with applicable policies and plan documents.

Equal Employment Opportunity Statement

COG Research Foundation, LLC is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, creed, sex, pregnancy, national origin, age, ancestry, physical or mental disability or medical condition, genetic information, marital status, sexual orientation, gender identity or expression, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.

COG Research Foundation, LLC seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. Employment at COG Research Foundation, LLC is based on merit, competence, and qualifications, and we are committed to providing equal opportunities for training and advancement for all employees. COG Research Foundation, LLC is also committed to making our application process accessible to individuals with disabilities and will provide reasonable accommodation upon request. For further information regarding Equal Employment Opportunity, please feel free to access it here. 

ADA/Application Accommodation Statement 

COG Research Foundation, LLC is committed to providing reasonable accommodation to individuals with disabilities in the application and employment process, consistent with applicable law. Applicants who require accommodation are encouraged to make their request at the earliest opportunity to allow COG Research Foundation, LLC sufficient time to evaluate and respond to the request. Accommodation requests may be directed to the Recruitment Team at career@evolvehr.com.

This position falls under a contract with the Federal Government and is subject to the provisions in OMB Circular A-76 which prohibit contractors from performing inherently governmental functions. Specifically, employees placed in agency positions will not perform inherently governmental functions, nor supervise any personnel other than the contractor’s own staff, nor make final decisions or sign documents that commit the U.S. Government.