Job Application for Property Assistant at Commercial Real Estate Company

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Our Property Assistant is responsible for meeting the needs of the Property Management team. This individual will maintain a high level of professionalism in addressing and coordinating property management issues including response to, and resolution of Property Manager, client, and tenant requests or concerns.

Responsibilities:

Act as the first point of contact for tenants and vendors who enter the Management office; escalate issues as needed
Update and maintain property contact lists and emergency information for property
Coordinate, schedule, and assist with deliveries to and from the dock area
Promote and foster positive relationships with tenants, owners, and staff
Ensure that invoices are processed properly by coding for property manager approval, recording/maintaining invoice tracking spreadsheet, and submitting for payment
Maintain property work order system in the CMMS system, including on-demand and scheduled work order input & dispatching, closing, time tracking, and general reporting
Create, submit, distribute, and track vendor contracts
Maintain Property files (electronically as well as hard copies on-site)
Maintain all Vendor Certificates of Insurance, W-9s, and any additional forms necessary for Contractors
Conduct property inspections and reports to ensure quality assurance and efficient customer service
Assist in reviewing and compiling monthly and quarterly reports for client and property management team
Provide full administrative support including phone support, typing, reports, filing, and distribution of correspondence.
Coordinate and assist with meetings/special events held at the property as requested.
Assist in keeping the Client’s Policies and Procedures updated and current
Order office and kitchen supplies as needed
Handle other duties as assigned

Desired Competency, Experience and Skills:

Four-year degree and 2+ years of related experience; or the equivalent combination of education and related experience
Real Estate experience a strong plus
Familiarity with commercial real estate documents and the work order process
Proficiency in Word, Excel, Power Point, Adobe Acrobat/PDF, and Outlook
Strong interpersonal skills; ability to maintain professionalism in a sensitive environment
Excellent verbal/written communications skills
Strong organizational skills; detail oriented
Proven record of providing excellent internal and external customer service

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

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I hereby declare that the information provided is true and accurate. IMPORTANT, PLEASE READ AND ACKNOWLEDGE I understand that failure to reveal any prior employer, or giving false or misleading information by me on any part of this Application for Employment can result in disqualification for employment consideration or, if hired, may be grounds for termination from the company or its' subsidiaries. I understand that if I am hired, my employment is for no definite time and may be terminated at any time without prior notice.

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Property Assistant

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