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Office and Admin Executive

Manila, Philippines

About Us

MoneyHero Group (Nasdaq: MNY) is a market leading financial products platform in Greater Southeast Asia, reaching 9.8m monthly unique users and working with more than 270 commercial partners across five markets including Singapore, Hong Kong S.A.R., Philippines, Taiwan, and Malaysia.

The People & Talent team consists of passionate and driven individuals looking to make a positive impact within the organization's culture, talent and people experience. We offer a diverse, flexible and international working environment where you can grow and develop your career while solving interesting problems every day.

What We Offer

You will be entitled to a competitive salary and attractive benefits, including:

  • Annual leave, birthday leave, tenure leave, international remote work leave, and more
  • Five-day work week, Day shift, On-site work arrangement, Fixed weekends
  • Professional trainings, career advancement and internal mobility opportunities
  • Competitive benefits including insurance and mental wellness program

About the Job

We are seeking a Office & Admin Executive to join our team, helping to ensure the smooth operation of the office and supporting administrative functions. This role involves managing office resources, coordinating with various departments, and ensuring a productive and efficient work environment.

The Office & Admin Executive will be responsible for:

  • Oversee day-to-day office activities; act as the main point of contact in the reception area to receive guests, and keep management informed regularly of office-related updates.
  • Provide direct administrative support and coordinate logistics support as needed, including reserving meeting rooms, parking lots, and event spaces.
  • Manage office supplies inventory, order new supplies as needed, and ensure all office equipment is maintained.
  • Coordinate maintenance of office areas, including common areas, meeting rooms, and pantry.
  • Manage office spaces, including coordinating moves, additions, and changes to workstations. Provide assistance, resources, and solutions as required.
  • Provide direct administrative support as needed, including reserving meeting rooms, parking lots, and event spaces.
  • Liaise with vendors, service providers, landlords and building management to ensure office needs are met.
  • Create and maintain both physical and electronic filing systems.
  • Manage administrative expenses, create liquidation summaries, process payment requests from Finance, and ensure vendors' payment terms are met.
  • Ensure that office requirements, such as business permits, fire safety certificates and others are complied with.

In this role, we are looking for someone with:

  • Bachelor’s degree or equivalent
  • 5 to 8 years of office and admin management experience is preferred
  • First aider or Safety Officer II is an advantage
  • Advanced computer skills and experience with online platforms
  • Previous Facilities / Workplace Management experience
  • Professional and welcoming demeanor for reception duties.
  • Decisive and addresses issues/queries quickly and accurately that stakeholders value
  • Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
  • Negotiation and relationship management skills for effective vendor management.
  • Ability to maintain confidentiality of company information

 

#MoneyMax #LI-AS1

What can you expect from us?
 
Impact: We are actively empowering and connecting people to a better financial future. Join us if you want to help us achieve our mission.
Work: We have a team of over 350 talented individuals in 4 markets who are hyper passionate about building innovative financial solutions and making an impact on people’s lives.
Culture: We take our work seriously but don’t hesitate to keep things light. We can only create magic when we have a little bit of fun.
Thrive: We launched in 2014, and now help over 10 million monthly users make the best financial decisions. Accelerate your career and become a pioneer in your field with a leading fintech company that seeks to push the boundaries of your imagination and is committed to growing your career.
Reputation: We are backed by world-class organizations and companies and have raised over US$110 million from investors including Experian, Pacific Century Group, IFC - a member of the World Bank Group
 
EEO Statement
MoneyHero Group is an equal opportunity employer. We value, support and respect all individuals and is committed to maintaining an inclusive and diverse working environment. Decisions in hiring are based on business needs, requirements of the job and individual qualifications and shall not be influenced by any consideration of race, ethnic or national origin, religion, sex (including gender identity and/or expression), age, sexual orientation, marital status, parental status, disability, genetic information, political affiliation or other applicable legally protected characteristics.

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When you apply for a job on this site, the personal data contained in your application will be collected by MoneyHero Group (“MoneyHero Group” or “we”), a company registered and incorporated in Hong Kong and which can be contacted by emailing jobs@moneyherogroup.com. MoneyHero Group (the “Group”), is a group of companies that provide price comparison services as well as financial services, insurance products, communications and other products and services across Asia.

Your data is stored in a range of systems and formats. These include in your recruitment file, in the Group’s HR management system and in other IT systems, including the Group’s email system.

MoneyHero Group processes a range of information collected from you. Subject to applicable law, this may include:

  • your name, address and contact details, including email address and telephone number;
  • your gender and date of birth;
  • details of your qualifications, skills, experience and employment history;
  • information about your current level of remuneration, including benefit entitlements;
  • details of your marital status and dependents;
  • candidate photographs;
  • details of your bank account;
  • Passport or other identification information; and/or
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Your personal data will be processed for the purposes of managing MoneyHero Group’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, responding to and defending against legal claims, maintaining and promoting equal opportunities within the workplace and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under applicable Data Protection Laws as necessary for the purposes of the legitimate interests pursued by the MoneyHero Group, which are the solicitation, evaluation, and selection of applicants for employment.

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Your personal data will be shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by MoneyHero Group to help manage its recruitment and hiring process on MoneyHero Group’s behalf.

MoneyHero Group may share your personal data with third parties in order to, obtain pre-employment references from other employers, obtain employment background checks from third party providers and to obtain necessary criminal record checks.

How long do we hold your personal data?

Your personal data will be retained by the Group for so long as the Group determines it is reasonably necessary to evaluate your application for employment. If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment in accordance with the contract of employment and our internal privacy policy.

What if you do not supply your personal data?

You are under no statutory or contractual obligation to provide data to the us during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.