Executive Assistant

General Summary:

The Executive Assistant is responsible for serving as a liaison to other management teams, occasionally organizing and coordinating with external relations efforts, and overseeing special assignments. This role works in partnership with the Executive Administration team to manage administrative, logistical, and project-related tasks for C-Suite and Senior leadership

Essential Duties and Responsibilities:

• Completes a broad variety of administrative tasks for the executive staff including completing expense reports, composing, and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings
• Manage complex calendars and schedule internal and external meetings
• Conducts research, prioritizes, and follows up on incoming issues and concerns, as needed by various leaders
• Provides a bridge for smooth communication between all internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management
• Successfully completes critical aspects of deliverables with a hands-on approach that facilitates the leaders' ability to effectively manage their deliverables
• Prioritizes conflicting needs, handles matters expeditiously, and follows-through on projects to successful completion, often with deadline pressures
• Build strong cross-functional relationships and partner with other administrators to ensure a high functioning & collaborative admin team environment
• Proactively resolve time-sensitive issues, demonstrating excellent judgement and problem-solving skills
• Provides support to cross functional teams, with a high attention to detail
• May influence others within the administration team through the explanation of facts, policies, and practices
• Handle confidential information professionally

Knowledge, Skills, and/or Abilities Required:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work independently on projects and processes with general supervision
• Practical knowledge of applicable work area • Ability to situationally adapt and understand new technology/processes as per leadership requirements
• Exceptional written and verbal communication skills
• Strong work ethic and impeccable judgment
• Experience and interest in producing exceptional internal and external communications

Working Conditions:

• In office - Hybrid (Tampa, Fl)
• 0-10% travel may be required
• After hour calls may be required based on severity of issue