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Executive Assistant

Camden, New Jersey, United States

Department: National Accounts  

 

Job Summary: Assists a Property & Casualty (P&C) Partner and the P&C team with administrative tasks.  

 

Principal Responsibilities: 

  • Provide daily administrative support to the Partner, including managing their calendar and scheduling meetings. 
  • Translate and organize handwritten notes into an electronic filing system. 
  • Perform copying, scanning, and digitizing of documents to ensure accurate and organized record-keeping. 
  • Handle confidential materials with discretion and maintain efficient electronic and physical filing systems. 
  • Organize, compile, and update company documents and files in accordance with company standards. 
  • Maintain client files to meet company standards. 
  • Provide phone, mail, and other administrative support for the Account Executive (AE) team. 
  • Set up carrier/client meetings and manage team calendars. 
  • Process policies, maintain policy logs, and complete policy checklists as directed. 
  • Process Auto ID cards and certificates of insurance per contract and/or additional insured requirements. 
  • Complete Acord applications and other required forms. 
  • Maintain the electronic filing system and manage mail within the Document Management System (WorkSmart). 
  • Handle client requests efficiently and accurately, including processing certificates of insurance, auto ID cards, and answering inquiries. 
  • Manage office supplies, including ordering, inventory, and distribution. 
  • Coordinate with vendors for office equipment services, document storage (e.g., IronMountain), and other external services. 
  • Act as the main point of contact for landlord communications and facility-related issues. 
  • Assist with event planning, including logistics, vendor coordination, and catering arrangements for office events. 
  • Prepare proposal documents and manage proposal uploads on Surface Pros. 
  • Handle and manage general client requests (e.g., property, vehicle, location updates), including documenting schedule changes internally, notifying the insurance carrier, and confirming updates with clients. 
  • Follow up on endorsements and other requests with carrier underwriters, as directed. 

 

Other Responsibilities: 

  • Perform copying, scanning, and digitizing of documents to ensure accurate and organized record-keeping. 
  • Handle confidential materials with discretion and maintain both electronic and physical filing systems efficiently. 
  • Set up carrier/client meetings and manage team calendars. 
  • Handle invoicing and billing tasks, as directed. 
  • Adhere to Conner Strong & Buckelew policies, procedures, and guidelines. 
  • Complete additional tasks and projects as assigned. 

 

 

Requirements 

  • 5 years’ Executive Assistant experience desired 
  • Ability to work in the New York, NY office 5 days/week during training period 
  • Bachelor of Science, Bachelor of Arts or Bachelor of Business Administration 
  • Ability to maintain confidentiality and work with highly confidential emails and other material 
  • Organized with acute attention to detail 
  • Ability to anticipate next steps on projects 
  • Excellent interpersonal and communication skills 
  • Advanced computer/technical skills required including Microsoft Office Suite 
  • Application of sound judgment in making independent decisions 
  • Demonstrated ability to control and handle sensitive business situations with discretion 
  • Consistent professional image that conveys poise and tact in every situation 
  • Authorized to work in the United States on a full-time basis without Company sponsorship 

 

 

All resumes can be sent to jobs@connerstrong.com. 

 

Salary for this position ranges from $31.60/hr. - $38.31/hr. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, and education. Decisions will be determined on a case-by-case basis.  

 

Qualifying positions will also be eligible for comprehensive benefits, such as participation in family medical and dental insurance programs, 401K plan, and PTO.  

 

 

 

Conner Strong & Buckelew is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, affectional or sexual orientation, gender identity or expression, national origin, ancestry, nationality, age, disability (physical or mental), marital or domestic partnership or Civil Union status, pregnancy, family medical history or genetic information, atypical cellular or blood trait, military service or any other status protected by law. 

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