AI Operator, Recruiting Systems

Launch Your Career with Cook Systems

Ready to elevate your career? Cook Systems, a certified veteran-owned IT consulting firm, has been transforming businesses and careers since 1990. Whether you’re aiming to work with a Fortune 500 company or a small business, we’ve got you covered. 

Our core values—integrity, investment, and innovation—drive everything we do, ensuring you grow and succeed in a dynamic, supportive environment. We understand the importance of work-life balance and personal growth. Our cutting-edge IT consulting partners and FastTrack talent program are designed to help you excel.

Join our forward-thinking team where excellence and creativity are valued every day. Check out what our associates have to say on Glassdoor. Ready to take your career to new heights? Cook Systems is where your journey to success begins!

Overview

Please note - This role is remote with travel to Nashville as required for collaboration & meetings.  For this reason, all candidates must be within approximately a 3 hour drive to be considered.

Cook Systems is building an AI-powered recruiting engine designed to revolutionize how we source and deliver talent. As our first AI Operator, you’ll be the critical link between Maayu (our AI recruiting partner), Greenhouse (our ATS), and client-specific job board platforms—actively supporting integration, data flow, troubleshooting, and continuous improvement. 

This role is uniquely challenging, highly autonomous, and demands persistence. You’ll be navigating complex problems, thoroughly testing integrations, and proactively communicating with internal teams and external partners. Expect ambiguity and constant problem-solving. Success here means you’re tenacious, self-driven, and genuinely enjoy overcoming technical and operational roadblocks.

If you’re excited by the idea of directly impacting a pioneering AI initiative, and you’re motivated by solving real-world problems at the intersection of recruiting, technology, and business operations, this is your role.

What You’ll Do

• AI, ATS, and Job Board Integrations: Actively manage, test, troubleshoot, and optimize integrations between Maayu, Greenhouse, and external client job boards. Handle edge-cases, manual inputs, and scenarios where automated integration falls short.
• Collaboration & Feedback: Regularly interact with the external Maayu team to report issues, recommend enhancements, and provide operational feedback to continuously improve AI accuracy and performance.
• Operational Monitoring & Reporting: Track and analyze key performance indicators (submittal-to-interview, interview-to-hire, recruiter productivity), creating clear dashboards or reports that pinpoint bottlenecks or inefficiencies.
• Process Improvement: Proactively identify opportunities for streamlining recruiting workflows, data management, and integration processes. Suggest actionable solutions and help implement improvements in collaboration with internal stakeholders.
• Work Autonomously & Navigate Ambiguity: Independently own your day-to-day work, manage priorities, and navigate complex scenarios without step-by-step guidance.

Who You Are

• Creative Problem Solver: You enjoy navigating roadblocks, impasses, and complex scenarios by proactively identifying solutions and alternatives.
• Tenacious Tester: You thoroughly test systems and integrations and persistently troubleshoot until problems are resolved—you’re driven by fixing things and making them work.
• AI & Technology Enthusiast: You have genuine interest and practical experience using AI-driven tools like ChatGPT, Google Gemini, or similar large language models, particularly for workflow assistance or problem-solving.
• Systematic & Detail-Oriented: You naturally structure information clearly, manage complex data, and maintain organized processes—especially around ATS tools like Greenhouse (experience helpful but not mandatory).
• Strong Communicator: You’re comfortable communicating proactively and clearly with internal teams and external partners, escalating issues thoughtfully and accurately.
• Adaptive & Self-Reliant: You thrive in dynamic, fast-paced environments with shifting priorities and limited direct oversight.
• Bonus Experience: Familiarity with automation tools (Zapier, Airtable, etc.), browser automation platforms, or basic scripting and data management (JSON, Excel).

Challenges of This Role

• The job will be genuinely challenging—expect ambiguity, rapidly evolving priorities, and complex problems without straightforward answers.
• You’ll regularly face operational, technical, and workflow issues requiring proactive problem-solving.
• Your role will evolve quickly as the AI recruiting system matures, and you must adapt flexibly.
• However, you’ll receive close support from leadership, external teams, and resources to help you succeed.

What You’ll Gain

• Extensive exposure to AI recruiting technologies and workflows.
• Significant opportunity to grow into increasingly impactful operational or technical roles.
• Hands-on experience integrating complex systems, optimizing workflows, and improving operational efficiency.
• Direct collaboration with senior executives and external AI experts.
• Career-defining experience and skills

Additional Details:

• Workplace Setting: Hybrid #LI-Hybrid
• Job Type: Full-Time
• Seniority Level: Associate
• Job Function: Information Technology

Why Work with Us

At Cook Systems, we don’t just offer jobs—we build futures. Our team is the heart of everything we do, and we’re committed to supporting you with benefits that go beyond the basics. We want you to feel secure, valued, and empowered from the very beginning of your journey with us. When you join Cook Systems, here’s what you can look forward to:

• Your Health, Your Way: Choose from two comprehensive medical plans through Blue Cross Blue Shield, complete with dental and vision coverage. With access to one of the nation’s largest networks, you’ll get the care you need for yourself and your family—wherever life takes you.
• Peace of Mind, Every Step of the Way: Protect what matters most with life, critical illness, and accident insurance through Unum. Because your loved ones deserve security no matter what the future holds.
• Flexibility for Life’s Needs: Save money and plan ahead with a Flexible Spending Account and Daycare FSA through Navia, helping you manage healthcare and dependent care expenses on your terms.
• Bridging the Gaps: Unexpected costs? No problem. Our Health Gap Insurance through Sunlife helps ensure you’re covered when it counts.
• Your Future Starts Now: Dream big with our 401(k) retirement plan through The Standard. After just six months, you will be eligible to participate, because your future deserves a strong foundation.

At Cook Systems, you’re not just another employee—you’re a vital member of our team. Here, your ideas matter, your contributions shine, and your career will thrive. Together, we innovate, grow, and celebrate success every step of the way. Are you ready to be part of something bigger? Let’s build the future together at Cook Systems.

 

#IND1 #LI-CS1