Office Manager

CoreWeave is the AI Hyperscaler™, delivering a cloud platform of cutting edge services powering the next wave of AI. The company’s technology provides enterprises and leading AI labs with the most performant, efficient and resilient solutions for accelerated computing. Since 2017, CoreWeave has operated a growing footprint of data centers covering every region of the US and across Europe. CoreWeave was ranked as one of the TIME100 most influential companies of 2024.

As the leader in the industry, we thrive in an environment where adaptability and resilience are key. Our culture offers career-defining opportunities for those who excel amid change and challenge. If you’re someone who thrives in a dynamic environment, enjoys solving complex problems, and is eager to make a significant impact, CoreWeave is the place for you. Join us, and be part of a team solving some of the most exciting challenges in the industry. 

CoreWeave powers the creation and delivery of the intelligence that drives innovation. To learn more about our values, please visit our careers website.

Overview:

We are seeking a proactive and highly organised Office Manager to ensure the smooth operation of our London office and on-site facilities. This role is pivotal in maintaining a professional and safe working environment for all employees and visitors. The ideal candidate will take charge of all office management duties while also being the point of contact for health and safety matters, including coordinating with external vendors and ensuring compliance with relevant regulations.

Key Responsibilities:

• Serve as the primary liaison between the building landlord, their agents, and service providers. Ensure the office environment is well-maintained and safe and presents a professional image.
• Identify and resolve any facility-related issues promptly, coordinating maintenance or repairs as necessary.
• Manage supplier contracts for cleaning, stationery and other office services. Procure new vendors as needed, negotiate favourable terms and ensure quality service delivery.
• Maintain and monitor an organised inventory of office and on-site supplies (stationery, snacks, etc.), proactively replenishing stock to ensure the availability of essential items.
• Manage incoming and outgoing mail, including coordinating courier pick-ups and deliveries. Ensure timely distribution of mail to relevant recipients.
• Collaborate with the IT department to set up workstations and other office equipment for new employees. Issue office passes and create a welcoming environment for new hires.
• Ensure meeting rooms are equipped and set up for large meetings and conferences. Collaborate with IT to troubleshoot any technical issues with conferencing equipment.
• Responsible for office Health and Safety. Organise insurance and act as the primary point of contact for external bodies such as insurers, environmental health, fire department, etc.
• Act as a coordinating point of contact for third-party Health and Safety vendors. Work with site managers to ensure health and safety audits and risk assessments are conducted. Ensure risks are documented and shared with the relevant stakeholders so that the necessary actions are taken to mitigate or minimise any risk of injury. Review all Risk Assessments annually to ensure they remain fit for purpose.
• Ensure Health and Safety policies are current to ensure compliance. Conduct routine inspections to ensure first aid boxes are stocked, fire extinguishers are maintained, and other safety equipment is operational.
• Implement an Accident Reporting process to ensure that all accidents and near misses are reported, tracked and reviewed regularly.
• Assist in budgeting and managing office-related expenses, ensuring cost-effectiveness and financial efficiency.
• Handle any special projects or events, coordinating logistics to ensure successful execution.

Qualifications and Skills:

• A minimum of 5 years of experience in office management.
• Strong knowledge of health and safety regulations and best practices. A health and safety qualification such as NEBOSH (preferred) or other safety-related qualifications such as IOSH is highly desirable.
• A self-motivated, enthusiastic individual with a 'can do' attitude, capable of building strong working relationships at all organisational levels.
• Exceptional organisational skills, with the ability to manage multiple priorities and maintain attention to detail in a fast-paced environment.
• Strong interpersonal and communication skills, both written and verbal, with the ability to negotiate effectively with vendors.
• Budget management experience, with a track record of maintaining financial control over office expenditures.
• Problem-solving mindset with the ability to handle unexpected challenges swiftly and effectively.
• Experience in coordinating events or managing special projects is a plus.

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What We Offer

In addition to a competitive salary, we offer a variety of benefits to support your needs, including:

• Family-level Medical Insurance
• Family-level Dental Insurance 
• Generous Pension Contribution 
• Life Assurance at 4x Salary 
• Critical Illness Cover 
• Employee Assistance Programme 
• Tuition Reimbursement
• Work culture focused on innovative disruption

Benefits may vary by location. 

Our Workplace

At CoreWeave, we are committed to operating as a hybrid workplace, offering employees flexibility in how they structure their time between in-office and remote work. We recognize the significance of fostering connections, collaboration, and creativity within our office culture and its positive impact on our business. Our philosophy operating as a hybrid workplace underscores our dedication to enabling employees to tailor work-life balance to their individual preferences.

For those who do not live within 30 miles of one of our offices, we are open to considering remote work for candidates whose skills and experience strongly align with the role. While we prioritize a hybrid work environment for most roles, we understand the importance of flexibility and are open to remote work for specific positions and specialized skill sets. Onboarding is essential to your success. New employees not based out of an office will be invited to attend onboarding training at one of our hubs within their first month of employment. We continue to foster a collaborative environment by bringing teams together quarterly.

CoreWeave is an equal opportunity employer, committed to fostering an inclusive and supportive workplace. All qualified applicants and candidates will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

CoreWeave does not accept speculative CVs. Any unsolicited CVs received will be treated as the property of CoreWeave and your Terms & Conditions associated with the use of CVs will be considered null and void.

Any unsolicited CVs sent by your company to us – that is to say, in any situation where we have not directly engaged your company in writing to supply candidates for a specific vacancy – will be considered by us to be a “free gift”, leaving us liable for no fees whatsoever should we choose to contact the candidate directly and engage the candidate’s services, and will in no way establish any prior claim by your company to representation of that candidate should the candidate’s details also be submitted by any other party.