Executive Assistant - Atlanta, GA

At Cortland, we operate with a forward-thinking approach that challenges conventional norms and actively seeks insights beyond traditional industry boundaries. As a recognized leader in the multifamily sector, our focus on performance, innovation, and disciplined execution continues to drive strong growth and market leadership. We are committed to building a best-in-class organization by empowering top talent with the resources, autonomy, and support needed to deliver results and advance their careers in a high-performance environment.

Role Overview

The Executive Assistant will support the Chief Financial Officer, Chief Technology Officer and other executive leadership, serving as a trusted partner and strategic liaison across the Finance organization and broader business. This role acts as a key point of coordination among executive leadership, business partners, external advisors, financial institutions, auditors, board members, and other stakeholders, ensuring the efficient flow of information, priorities, and decision-making.

The Executive Assistant will help drive execution across a wide range of initiatives by facilitating communication, managing competing priorities, coordinating critical meetings and deliverables, and supporting the CFO and CTO's organizational effectiveness. This position is ideal for a highly organized, proactive professional who thrives in a fast-paced environment, exercises sound judgment and discretion, and is energized by working closely with senior leaders on high-impact business priorities. It offers unique visibility into the company's financial strategy, operations, and executive decision-making processes.

Executive Partnership & Leadership Support

• Serve as a highly trusted partner to the Chief Financial Officer, Chief Technology Officer and other executive leaders, acting as an extension of the Office and maintaining the highest level of confidentiality, professionalism, and judgment.
• Proactively manage priorities, anticipate business needs, and ensure seamless execution of key financial, strategic, and leadership initiatives.
• Drive accountability and alignment across executive leaders, business partners, and external stakeholders by tracking critical deliverables, decisions, and action items.
• Represent the CFO, CTO and Finance organization with credibility, professionalism, and a commitment to Cortland's culture and values in all interactions.

Executive Operations, Calendar & Travel Management

• Manage and prioritize multiple leader’s complex calendars, balancing Board and Audit Committee activities, executive leadership meetings, strategic planning sessions, lender and banking relationships, investor interactions, and cross-functional priorities.
• Coordinate all aspects of domestic and international travel, executive events, leadership offsites, and meeting logistics to ensure a seamless and highly effective executive experience.
• Prepare agendas, briefing materials, presentations, and meeting packets for key leadership, Board, and external stakeholder engagements.
• Anticipate executive needs, resolve scheduling conflicts, and manage sensitive business, financial, and personal information with the highest degree of discretion.

Board, Communication & Administrative Support

• Facilitate communication and collaboration across Finance, Accounting, Treasury, Tax, Legal, Technology, Operations, and Executive Leadership to drive organizational alignment and execution.
• Coordinate Board of Directors, Audit Committee, and executive leadership meetings, including scheduling, agenda development, meeting materials, governance support, and follow-up action tracking.
• Manage executive correspondence, expense reporting, approvals, contracts, confidential documentation, and other business-critical records with accuracy, urgency, and attention to detail.
• Identify opportunities to streamline processes, improve operating efficiency, and strengthen the effectiveness of the Office of the CFO and CTO through standardization, automation, and continuous improvement.

Qualifications

Experience & Education

• Prior experience supporting senior leaders in capital markets, investment banking, private equity, real estate finance, investor relations, or a similarly fast-paced investor-facing environment is preferred.
• Prior experience in Project Management, including planning, execution, and follow-through on deliverables is preferred.
• Bachelor’s degree preferred but not required.

Skills & Competencies

• Exceptional interpersonal skills with the ability to build strong relationships and work effectively with senior leadership and diverse stakeholders.
• Proven success managing complex calendars, travel, and event logistics with precision and urgency.
• Excellent written and verbal communication skills.
• Demonstrated ability to anticipate challenges, propose solutions proactively, and prevent issues before they arise.
• Exceptional prioritization and triaging skills; able to protect executive focus, make judgment calls independently, and manage rapid context-switching.
• Strong organizational and time-management abilities; adept at multitasking with precision and attention to detail.
• Demonstrate advanced proficiency in modern productivity, communication, and project management tools; introduce improvements that increase visibility and reduce friction (e.g., Outlook/Teams/Zoom, Asana/Smartsheet, CRM).

Personal Attributes

• Self-starter with a proactive approach and strong emotional and professional maturity.
• Flexible, intellectually curious, and eager to learn.
• Service-oriented mindset with a hospitality mindset toward both internal partners and external stakeholders.
• High integrity, discretion, and professionalism; comfortable with sensitive information and tight deadlines.
• Friendly, confident, and professional demeanor in all interactions.

Additional Requirements

• Willingness to work evenings, weekends, and travel as needed.
• Responsible for handling sensitive information and financial data. Access to and management of private financial data will require signing a confidentiality agreement.

About Cortland

Founded in 2005, Cortland is an international, vertically integrated multifamily real estate investment, development, and management firm with a resident-centric approach to living experiences. Recognized as one of the top 10 multifamily owners and operators in the US, Cortland combines in-house design, construction, and operations to deliver value and innovation across its portfolio.

Join us as we reimagine apartment living and drive outsized returns through purpose, performance, and people.

Cortland is an equal opportunity employer, and we’re proud to support and celebrate diversity in the workplace. We are committed to equal consideration for all qualified applicants regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information or any other characteristic protected by applicable law. If you have a disability and need an accommodation or assistance with the application process and/or using our website, please email Careers@cortland.com

Cortland is a drug-free workplace.

Cortland participates in e-verify to verify the employment status of all persons hired to work in the United States.

California Applicant Privacy Notice
We collect personal information from all job applicants, including identifiers (e.g., name, contact details), professional or employment information (e.g., résumé, work history, qualifications), and education information. This information is used for recruiting, evaluating your candidacy, conducting interviews, and managing the application process.

California residents may request access to or deletion of their personal information by contacting us at careers@cortland.com

GDPR Statement

When you apply to a job on this site, the personal data contained in your application will be collected by Cortland (“Controller”), which is located at 3424 Peachtree RD NE Suite 300 Atlanta, GA and can be contacted by emailing careers@cortland.com because Controller wishes to evaluate your candidacy for employment at Controller. Your personal data was either obtained from publicly available sources (e.g. LinkedIn) or provided to Controller by someone who referred you for potential employment. Controller’s data protection officer is Greg Shultz, who can be contacted at Greg.Shultz@cortland.com. Your personal data will be processed for the purposes of managing Controller’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment.

Your personal data has been shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Controller to help manage its recruitment and hiring process on Controller’s behalf. Accordingly, if you are located outside of the United States, your personal data has been transferred to the United States. Because the European Union Commission has determined that United States data privacy laws do not ensure an adequate level of protection for personal data collected from EU data subjects, the transfer was subject to appropriate additional safeguards under [either the standard contractual clauses or the Privacy Shield]. You can obtain a copy of the standard contractual clauses by contacting us at careers@cortland.com

Your personal data will be retained by Controller as long as Controller determines it is necessary to evaluate your application for employment. Under the GDPR, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have to right to data portability. In addition, you may lodge a complaint with an EU supervisory authority.