Job Application for Assistant Controller at Cotulla Education

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ABOUT US – Employment Services

We are dedicated to empowering individuals through hands-on, career-focused education. Our mission is to help students achieve their professional goals and prepare them for success in a wide range of industries. With expert faculty providing personalized guidance, our graduates are equipped to become future leaders, ready to make a lasting impact in their communities. Join us in shaping the careers of tomorrow and begin your journey toward a fulfilling and successful career today.

Purpose

This position is responsible for overseeing daily accounting operations, supporting the month-end closing, and leading automation initiatives across a multi-entity, multi-campus organization. Reporting to the Chief Accounting Officer, the Accounting Manager will play a pivotal role in improving financial accuracy, streamlining workflows, and scaling accounting infrastructure to support rapid growth.

To perform this job successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required for this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Job Functions, Duties and Responsibilities

Accounting Operations & Close Process
Manage general ledger activities, AP, AR, payroll accounting, and cash posting.
Lead and coordinate the monthly, quarterly, and year-end close processes.
Prepare and review journal entries, reconciliations, and variance analysis.
Consolidate financial results across campuses and legal entities.
Cash Reconciliation & Student Payments Automation

Assistant Controller

Lead initiatives to modernize student payment systems and automate reconciliations.
Partner with Bursar, Financial Aid, and IT to improve accuracy and reduce manual work.
Implement tools and processes that enhance visibility and cash flow predictability.

Internal Controls & Compliance

Ensure financial statements are prepared in accordance with GAAP and DOE/Title IV compliance standards.
Support internal and external audits, including year-end and federal compliance audits.
Maintain robust accounting policies and documentation of internal controls.

Technology & Process Optimization

Champion process improvements and system enhancements (NetSuite, Ramp, etc.).
Identify automation opportunities to reduce manual entry and error rates.
Build scalable workflows and reporting tools as the organization expands.

Team Management & Cross-Functional Collaboration

Supervise and mentor accounting staff.
Promote a culture of accountability, collaboration, and continuous improvement.
Act as a key partner to campus operations, financial aid, and the corporate FP&A team.
Perform and complete other tasks that may be assigned by Supervisor.

Supervisory Responsibilities

Manage and mentor staff accountants, AP/AR clerks, and other accounting personnel.
Assign duties, set deadlines, and monitor performance.
Review and approve journal entries, reconciliations, and ledger postings.

Qualifications

Education

Bachelor’s degree in Accounting, Finance, or related field; CPA required.

Experience/Skills

Big 4 public accounting experience preferred.
5+ years of progressive accounting experience, including supervisory roles.
Strong command of GAAP.
Proficiency in accounting systems (NetSuite preferred) and advanced Excel skills.
Experience with cash application, payment systems, and reconciliations.
Ability to thrive in a dynamic, high-growth, private equity-backed environment.
Excellent communication, organizational, and leadership skills.
Ability to work in a fast-paced, performance-driven, compliance-oriented educational environment.
Detail-oriented, analytical, highly organized, and able to multi-task and work well under pressure.
Demonstrate a high level of integrity, strong work ethic, and professionalism.
Persuasive and effective verbal and written communication skills, with a strong focus on customer service in an educational setting.
Highly motivated and goal-oriented, with strong problem-solving skills.
Must be able to work independently and as a collaborative team member and have exceptional interpersonal skills.
Excellent computer skills are required with proficiency in MS Office applications including, but not limited to, Word, Excel, Outlook, SharePoint, and Teams.
Ability and willingness to work outside of regular work shifts, including evenings and/or weekends as necessary or as requested by Supervisor.
Ability and willingness to travel locally and/or overnight for business purposes.

Schedule:

Remote, Full-Time Role: Standard business hours, Monday through Friday, with preference for availability during Eastern Time (EST)

What We Offer  

The anticipated annual salary for this role is $100,000 - $120,000. However, actual compensation will be based on a variety of factors, including the candidate's skills, experience, and geographic location. In addition to a competitive salary, we offer a comprehensive benefits package, including:  

401(k) and Matching: Secure your future with our competitive retirement savings plan.  
Comprehensive Health Coverage: Enjoy Health, Dental, and Vision insurance to keep you and your family healthy.  
Life Insurance: Peace of mind with life insurance options.  
Parental Leave: Support for new parents during important life transitions.  
Paid Time Off: Recharge with paid time off to promote work-life balance.  
Retirement Plan: Additional options to help you save for retirement.  
Employee Assistance Program: Access to resources for personal and professional support.  
Tuition Reimbursement: Invest in your future with financial support for further education.

Cotulla Education is a proud equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by applicable law. We believe that a diverse workforce contributes to the success of our company and are dedicated to fostering a culture of respect, equity, and inclusion.

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Assistant Controller

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