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Executive Assistant and Communications Specialist

Remote

Training Tomorrow's Technicians to Become Skilled, Employable, and Essential

ABOUT US - Big Changes, Better Benefits - Join us today!

 At Cotulla Education, home to the Aviation Institute of Maintenance, Centura College, and Tidewater Tech, we are dedicated to transforming lives through hands-on, career-focused education. Our mission is to empower students to achieve their professional dreams in high-demand fields like aviation, healthcare, information technology, and skilled trades. With experienced faculty providing personalized support, our graduates emerge as future leaders ready to make a significant impact in their communities. Join us in shaping the careers of those who will build and maintain our world and embark on a transformative journey towards a fulfilling career. 

This position is remote, with the expectation of commuting to our corporate office in Virginia Beach, VA, as needed. Candidates must reside in EST.

The Executive Assistant and Communications Specialist provides high-level administrative and communications support to members of our executive leadership team, including the Chief Operating Officer, Chief Financial Officer, Chief of Partnerships, and Chief Aviation Officer. This role manages complex calendars, coordinates travel, oversees executive communications, and contributes to internal messaging that supports alignment across the organization.

JOB FUNCTIONS, DUTIES, AND RESPONSIBILITIES

  • Coordinate all aspects of domestic and international travel, including flights, accommodations, itineraries, and expense reporting.
  • Monitor and manage the executives' email inbox, draft responses, and handle correspondence as needed. Ensure timely and professional communication.
  • Prepare and edit reports, presentations, and other documents as required. Ensure all materials are accurate and professionally presented.
  • Organize and prepare agendas, take minutes, and follow up on action items from meetings.
  • Assist in drafting and distributing internal communications, newsletters, and announcements. Ensure clear and consistent messaging across the organization.
  • Create and edit content for internal communications, including intranet updates, email communications, and other digital platforms.
  • Support the planning and execution of internal events, such as town halls, team meetings, and company-wide communications.
  • Participate in formal and informal mentoring of new employees to support onboarding, training, and joining a positive working culture that supports the institution and its students.

QUALIFICATIONS

  • Bachelor’s degree in business administration, Communications, or a related field (preferred).
  • Minimum of 5-7 years of experience supporting C-level executives.
  • Demonstrated ability to handle highly sensitive and confidential information with the utmost discretion.
  • Ability to work in a fast-paced, performance-driven, compliance-oriented educational environment.
  • Detail-oriented, analytical, highly organized, and can multi-task and work well under pressure.
  • Exemplify a high level of integrity, strong work ethic, and professionalism
  • Outstanding written and verbal communication skills, with the ability to articulate information clearly, concisely, and professionally to diverse audiences.
  • Highly motivated and goal-oriented, with strong problem-solving skills.
  • Must be able to work independently and as a collaborative team member and have exceptional interpersonal skills.
  • Excellent computer skills are required with advanced proficiency in MS Office applications, including Word, Excel, Outlook, SharePoint, and Teams. Ability to quickly learn and adapt to new technologies and systems.
  • Ability and willingness to work outside of regular business hours, including evenings and/or weekends as necessary or as requested by Supervisor.
  • Ability and willingness to travel locally and/or overnight for business purposes.

Work Schedule

  • Full-Time Role: Standard business hours, Monday through Friday, and as needed outside of standard hours.
  • Remote (with the expectation of commuting to our corporate office in Virginia Beach, VA, as needed. Candidates must reside in EST.)

What We Offer

The compensation for this position ranges from $80,000 - $90,000 per year, based on experience, qualifications, and other relevant factors. In addition to a competitive base salary, we offer a comprehensive benefits package, including:  

  • 401(k) and Matching: Secure your future with our competitive retirement savings plan.   
  • Comprehensive Health Coverage: Enjoy Health, Dental, and Vision insurance to keep you and your family healthy.   
  • Life Insurance: Peace of mind with life insurance options.   
  • Parental Leave: Support for new parents during important life transitions.   
  • Paid Time Off: Recharge with paid time off to promote work-life balance.   
  • Employee Assistance Program: Access to resources for personal and professional support.   
  • Tuition Reimbursement: Invest in your future with financial support for further education. 

We are committed to providing a rewarding compensation package that supports both your professional growth and personal well-being

Cotulla Education is a proud equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by applicable law. We believe that a diverse workforce contributes to the success of our company and are dedicated to fostering a culture of respect, equity, and inclusion.

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