HR Manager

 

About Cova: 

Cova builds innovative software solutions for cannabis retail. Our award-winning point-of-sale platform is #1 in North America, where Cova currently powers over 2,000 stores from coast to coast and has earned a reputation as one of the most trusted brands in cannabis technology. Reliability and integrity are paramount in our mission to help cannabis retailers reach their full potential. With that conviction and your help, we will continue to push the industry forward and establish Cova as a one stop shop for cannabis retailers looking for the best software to grow their business. 

Let's shape the next generation of cannabis retailers together and own it.

 

Reports To: CEO  

 

About the Team:

This is a one-person team role, offering an exciting opportunity to build and shape a new HR function at Cova Software from the ground up. As the sole HR professional, you will have the autonomy to design and implement key processes, systems, and strategies that align with Cova's goals and values as the dominant retail technology company in the cannabis space.  

 

About the Role:

As an HR Manager, you’ll be the Swiss Army knife of our Cova team, handling everything from recruitment and employee relations to payroll, benefits, and compliance. You’ll collaborate with leadership to foster a positive, vibrant workplace while helping to shape HR strategies that align with our company’s values and ambitious growth objectives. If you’re easygoing, adaptable, and excited about building HR functions from the ground up and making a real impact in a dynamic, fast-paced environment, we’d love to have you on board!

 

Compensation:  $85,000 - $95,000 CAD   

 

What You’ll Be Doing: 

• Act as a business partner to leaders on HR and employee matters, providing guidance and coaching to ensure compliance with policies and consistency across Cova.  
• Lead initiatives to enhance employee engagement, retention, and company culture. 
• Manage the full recruitment cycle for open roles, from intake meetings, job postings, and candidate screening to interviews, offer letters, and smooth onboarding of new hires. 
• Manage payroll processes, including maintaining payroll data, processing changes to deductions and earnings, resolving discrepancies, ensuring compliance with payroll policies, and handling reporting such as T4/W-2 forms, Records of Employment, and ensuring timely and accurate payroll processing. 
• Oversee vacation, sick leave, and other HR tracking processes using an HRIS (i.e. UKG) or other administrative methods, ensuring compliance with legal and contractual requirements in both Canada and the US.  
• Manage the entire employee lifecycle, ensuring smooth transitions from preboarding through offboarding.  
• Administer benefits programs in the US and Canada, including handling disability claims, communicating with insurance providers, managing accommodation requests, and supporting early or modified returns to work. 
• Maintain and audit employee records, leveraging technology to streamline HR processes, resolve system issues, and improve digital filing and reporting efficiency. 
• Organize and maintain HR databases, ensuring proper storage, confidentiality, and accuracy of documentation. 
• Track and report on key HR metrics to provide insights for continuous improvement. 
• Stay up to date on changes in employment legislation and their potential impact on company policies and practices. 
• Assist with various administrative tasks, including preparing employment verification letters, managing immigration processes, and coordinating meetings. 
• Participate and contribute to Cova’s management team on tactical and strategic planning related to people and culture issues. 

 

What We’ re Looking For:   

• 3-5 years of experience in progressive HR roles, preferably with technology companies and have a passion for early or growth stage enterprises.
• Hands-on comprehensive experience across all HR functions with a deep understanding of HR standards and best practices.
• Demonstrated ability to collaborate with stakeholders at all organizational levels and across various business functions.
• Strong knowledge of employment regulations, including the Employment Standards Act and Human Rights Act.
• Proficient in using HR Systems such as HRIS and Applicant Tracking Systems.
• Detail-oriented, adaptable, and skilled in communication, organization, and problem-solving.
• Proactive team player, excelling in fast-paced, dynamic environments. 

 

What we offer: 

• Begin your journey with a competitive starting salary! 
• Enjoy peace of mind with a comprehensive benefits package, covering medical, vision, and dental premiums  for you and your entire family. 
• Embrace work-life harmony with a flexible hybrid working environment and vacation days starting at three weeks annually.  
• We care about your family, offering maternity, adoption, and paternity leave salary top ups as well as ten “New Baby Days” for all parents welcoming a new child into their life.  
• Enjoy a “Cultural Day” off annually to celebrate a day of religious or cultural significance. 
• Give back with up to 6 days of paid time off annually for volunteering or personal learning. 
• We believe in the value of taking time to refresh, re-energize, and reflect on your career journey. Employees are granted a seven-week sabbatical after every seven years of employment.

 

Want to Join the Team?

If you’re interested in a career with Cova, please submit your resume and cover letter. We are an equal opportunity employer. We do not discriminate based on race, faith, colour, cultural background, gender, sexual orientation, age, marital status, or disability status. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

We are a hybrid work environment, remote and in-office for all employees in an office city.

You can view our privacy policy at https://iqmetrix.com/legal/internal/employee_job_applicant_privacy_policy.