Legal Assistant/Case Coordinator

Are you a dedicated legal professional with a passion for personal injury law, eager to provide exceptional support to both attorneys and clients?

Do you excel in managing complex case files, ensuring meticulous attention to detail, and navigating the intricacies of both pre-litigation and litigation processes?

Can you seamlessly coordinate with a diverse legal team, maintaining organized records, drafting precise legal documents, and facilitating clear communication among all parties involved?

Final question: When faced with a challenge, do you get excited or run away?

 

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At Oliver Law Office, founded in 2000 by Jami S. Oliver, we have steadfastly dedicated ourselves to seeking justice for those who have been hurt, injured, or wronged due to the negligence of others. Our firm, with our main office in Dublin, Ohio, concentrates in personal injury, wrongful death, defective products, and employment litigation. Our team is committed to elevating the client experience through personalized attention and compassionate service. We pride ourselves on our community involvement and our unwavering commitment to our clients' well-being.

As we continue to expand our practice and take on more complex cases, the role of Legal Assistant/Case Coordinator has become increasingly integral to our mission. 

This position offers the opportunity to work alongside seasoned attorneys, contribute to impactful case outcomes, and make a real difference in the lives of our clients.

As a Legal Assistant/Case Coordinator at Oliver Law Office, you will play a critical role in supporting our attorneys and ensuring the smooth progression of personal injury and product liability cases through both pre-litigation and litigation stages. Your meticulous attention to detail, exceptional organizational skills, and empathetic client interactions will be pivotal in delivering the high-quality legal services that our clients deserve.

 

What You’ll Do

• Case Management: Manage the overall flow and timelines of auto injury and product liability cases, ensuring that tasks such as requesting and compiling medical records, bills, and lost wage documentation are completed accurately and on time. Coordinate the preparation and review of settlement packages, including demand letters, and oversee their submission to adjusters. Supervise off-site medical request vendors if applicable.
• Legal Document Preparation: Draft and proofread review AI-assisted complaints, manage service of process for all new injury complaints, and prepare early discovery disclosures, including Civ.R. 26 initial disclosures. Schedule the Conference of Parties and coordinate written discovery, including Interrogatories, Requests for Production of Documents, and Requests for Admissions.
• Client Interaction: Serve as a key point of contact for clients, coordinating the collection of information needed for discovery responses, and guiding them through the case process. Ensure timely updates on case progress while maintaining a professional and compassionate approach.
• Document Management: Organize and maintain both electronic and physical case files. Utilize document management software, such as Filevine, to print and analyze reports on project statuses, case timelines, statutes of limitations, and settlement negotiations. Review and analyze documents produced during discovery, leveraging AI and other tools as needed.
• Trial Preparation: Coordinate trial preparation activities, including organizing exhibits, preparing witness lists, and managing communication with experts. Ensure all discovery supplements and materials are ready in advance of trial. Provide logistical support during depositions, hearings, and trials as needed.
• Administrative Support: Schedule calls and meetings with clients, attorneys, and experts. Attend Zoom conferences and assist with other administrative tasks. Communicate with clients, witnesses, experts, and other parties as directed by attorneys.

 

What We’re Looking For

• Experience: A minimum of 2–3 years in a plaintiff’s personal injury and/or product liability firm is required. Litigation experience is a plus, but not strictly required.
• Prior Roles & Legal Knowledge: Candidates may come from various roles such as paralegal, legal assistant, case manager, or records and billing coordinator, provided they have hands-on familiarity with personal injury and product liability workflows. Must be knowledgeable of key legal processes such as medical records handling, demand letters, subrogation, and case settlements/closings.
• AI & Technology Adaptability: Proven experience using AI tools for legal tasks such as document drafting, medical records review, and interrogatories. Demonstrated success in improving efficiency by leveraging AI while ensuring accuracy through careful review. Willingness to adopt and apply new technologies in a legal setting.
• Technical Proficiency: Proficiency in legal research tools and document management software, such as Lead Docket and Filevine. Above-average knowledge of Microsoft Excel and spreadsheets is required.
• Role Longevity: We are seeking a candidate who is looking for a long-term role and is committed to growing with the firm. Having a consistent work history with no more than two positions in the past five years is highly preferred.
• Organizational Skills: Exceptional ability to manage multiple cases simultaneously, maintain organized records, and adhere to strict deadlines.
• Communication Skills: Excellent written and verbal communication abilities, with a focus on clarity and professionalism.
• Team Collaboration: Ability to work independently and as part of a team, demonstrating flexibility and a commitment to maintaining confidentiality and handling sensitive information.

 

Why You Should Work Here

• Flexible Work Environment: Enjoy a hybrid work setting that combines remote flexibility with in-office collaboration, requiring at least three days per week at the Dublin, Ohio office. As the firm evolves, opportunities for full-time in-person attendance may arise, allowing for enhanced team connection and productivity.
• Client-Centered Culture: Be part of a team that values meaningful interactions with clients, attorneys, and colleagues, emphasizing personalized and compassionate legal services to meet client needs effectively.
• Professional Growth: Join an expanding firm with a clear path for advancement.
• Dynamic Work Experience: Contribute to meaningful cases that offer a variety of professional challenges and opportunities to make a real impact. Work in a role that stays engaging and purpose-driven as you help clients navigate important legal matters.
• Supportive Environment: Work within a collaborative and inclusive team that fosters professional development, values diversity, and encourages a healthy work-life balance.

 

Additional Perks

• Health Care Plan: Comprehensive health, dental, and vision insurance.
• Retirement Savings: 401(k) plan with a 3% match.
• Paid Time Off (PTO): Generous PTO policy available after 90 days of employment, with increasing benefits based on tenure.
• Flexible Work Schedule: Hybrid work environment requiring at least 3 days a week in the office, with potential for full-time in-person attendance at the Dublin, Ohio location as the firm evolves. 

 

At Oliver Law Office, your role as a Legal Assistant/Case Coordinator is integral to our mission of providing exceptional legal services and compassionate client care. Your contributions will directly impact our clients' experiences and the successful resolution of their cases. We invite you to bring your expertise, dedication, and passion for justice to our dynamic and growing team.

We look forward to welcoming a new member to our team who shares our commitment to excellence and client advocacy.