Executive Assistant

Are you a master of operational precision, skilled in transforming executive support into a seamless engine that drives leadership, legal advocacy, and client impact forward?

Do you have the foresight to anticipate the needs of a high-performing attorney, blending logistical savvy with strategic awareness to ensure every meeting, message, and moment is executed flawlessly?

Can you navigate the fast-paced demands of a legal environment, acting as the connective thread between leadership, staff, and clients—ensuring nothing falls through the cracks?

Is your approach to executive support built on precision, discretion, and a proactive mindset that turns chaos into calm and complexity into clarity?

Final question: When faced with a challenge, do you get excited or run away?

 

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To Apply: Submit your application by clicking the "Apply" button and applying on the Crisp Recruit page that opens.

**RECRUITERS DO NOT CONTACT**

 

At Olson Personal Injury Lawyers, we believe that every client deserves more than just legal representation—they deserve a partner who listens, advocates, and genuinely cares. From the moment a client walks through our doors, we take the time to understand their story, crafting a personalized legal approach rooted in compassion and integrity. Our firm has earned a reputation for securing high-value settlements and verdicts in personal injury and truck accident cases across Colorado and Wyoming, all while holding fast to the values of honesty, accessibility, and doing things the right way.

Under the leadership of Sean Olson—an Emmy-winning former photojournalist turned top-ranking trial lawyer—we’ve built a firm where stories matter, people come first, and outcomes are life-changing. Sean’s philosophy is simple: build others up. That spirit guides our approach in the courtroom and within our tight-knit team. Clients are treated like family, and that connection doesn't end when the case closes. We stay in touch, we stay available, and we never stop advocating. That mindset fuels our purpose and defines our culture.

To support this mission, we’re seeking an Executive Assistant who will serve as the operational anchor for our founder and firm. This is not just a support role—it’s a critical position that ensures the day-to-day flow of leadership runs smoothly and effectively. From managing calendars and communications to coordinating travel, meetings, and key initiatives, this role enables our founder to focus entirely on advocacy, leadership, and client care. You’ll be the steady hand behind the scenes, ensuring priorities stay clear, details never slip, and our commitment to excellence is never compromised.

 

What you’ll do:

• Email & Communication Management: Own the management of inbox, filtering, prioritizing, and responding to emails when appropriate. Draft high-quality written correspondence with flawless grammar and attention to tone and context.
• Calendar & Scheduling: Manage an intensive and dynamic calendar with precision, including meetings, calls, and case-related events. Coordinate internal and external meetings with zero scheduling conflicts and full context briefing.
• Meeting Preparation & Follow-Up: Prepare all relevant documents, notes, and briefs in advance of meetings. Take detailed notes during meetings and extract clear, actionable items—calendared and tracked.
• Travel Coordination: Handle all logistics for travel (especially for multi-state trips), including flights, hotels, and itineraries. Occasionally accompany or drive the executive on regional trips to maximize productivity while in transit.
• Project & Task Oversight: Track and manage deadlines across various legal and operational projects. Provide support for firm-wide initiatives such as community engagement events or team development.
• Vendor & Office Support: Liaise with vendors (e.g., copier services, deliveries) to ensure the smooth operation of the office. Occasionally assist with personal errands to support the executive's ability to stay focused on leading the firm.

 

What we’re looking for: 

• Experience & Skillset: 4+ years of experience in an Executive Assistant or high-level administrative role, preferably in a legal or professional services environment. 
• Attention to detail: Meticulous written communication skills—grammar, spelling, tone, and detail must be impeccable. 
• Operational efficiency: Strong organizational and time management skills with the ability to juggle multiple priorities.
• Tech Savvy:  Proficient in Microsoft Office Suite—especially Outlook—with confidence in using project management and scheduling tools, and familiarity with legal CRMs like Filevine and Lead Docket as a plus.
• Discreet and trustworthy:  Demonstrates a high level of integrity, with the ability to handle sensitive information discreetly and maintain strict confidentiality at all times.
• Proactive and self-motivated: A proactive self-starter who thrives working independently while remaining closely aligned with team objectives and firm-wide priorities.
• Calm executor: Maintains composure under pressure, with a sharp ability to anticipate needs and take proactive, precise action in fast-paced environments.
• Collaborative and team-oriented: Team-oriented and collaborative, with a strong ability to thrive within a close-knit, high-performing work environment.

 

 

Why you should work here: 

• Purpose-Driven Mission: Be part of a firm that genuinely values each client as a person and fights to make their voice heard—on their terms and with compassion.
• Team Culture: Work with a grounded, drama-free team that values collaboration, mutual respect, and clear communication. We’re a small but mighty group that works hard and laughs often.
• Direct Access to Leadership: You’ll work directly with our founder, gaining insight and influence across every corner of the firm’s operations.
• Growth & Mentorship: Enjoy a clear onboarding process, access to mentorship, and the opportunity to shape a role that grows with the firm.

 

Additional perks:

• Health Insurance –  Comprehensive health insurance to keep you fully covered, with premiums paid by the firm.

• 401(k) Retirement Plan: Plan for your future with our retirement savings program.

• Paid Time Off – Take the time you need to rest and recharge, with paid holidays and personal time.

 

At Olson Personal Injury Lawyers, your role as Executive Assistant will be far more than just a job title—it’s a trusted partnership that powers our founder’s mission. You’ll be the logistical backbone behind impactful legal work that changes lives. You’ll be in the room where decisions are made, actions are planned, and victories are launched. This is your invitation to become a vital part of a firm that puts people first—clients and team alike.

Join us in making a difference where it matters most. Help us build others up, one organized day, one thoughtful message, one meaningful win at a time.