Executive Assistant

Are you a master of coordination and organization, adept at supporting the dynamic needs of top-tier legal professionals in a results-driven and rapidly growing law firm?

Do you have the remarkable ability to manage complex schedules, high-priority tasks, and evolving responsibilities to ensure seamless day-to-day operations of a busy CEO’s schedule in a large law firm that is relentlessly expanding and setting new standards in the legal industry?

Can your strategic mindset, communication skills, and meticulous attention to detail guarantee that every task—whether it's case management, executive support, or firm-wide coordination—reflects the high-performance culture and unwavering commitment to client advocacy that defines Amaro Law Firm?

Are you prepared to become the operational linchpin for a CEO of a wrongful death and injury law firm that is scaling aggressively, supporting a founding attorney and leadership team that is driven by results, innovation, commitment to standards, and a mission to provide the best legal representation available?

Final question: When faced with a challenge, do you get excited or run away?

 

 

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Amaro Law Firm stands as a beacon of closure, justice, and peace in the Texas injury and wrongful death legal landscape, with a rich history of championing the rights of individuals wronged by negligence. Our roots dig deep into the heart of Houston, with branches extending across Austin, Dallas, San Antonio, College Station, and other Texan cities, forming a sturdy network of legal support for the communities we serve​​. 

Our practice areas span a vast spectrum, ranging from Motor Vehicle Accidents to Catastrophic Injuries, Wrongful Death, 18 Wheeler Accidents, Work Injuries, and more, reflecting our diversified expertise tailored to meet the unique needs of our clients​.  The CEO is a practicing trial lawyer known for his passion and tenacity in delivering life changing results to clients.

As a firm, we hold an unwavering commitment to fighting for the rightful claims of our clients, often standing against formidable adversaries like large corporations and insurance companies​​.  It is our mission to deliver life changing results for life changing cases.

Our mission transcends the mere practice of law; it resonates with a deeper calling to uphold the principles of justice and fairness in society. We truly believe we are doing what we were meant to do. The stellar reputation we have crafted over our 18 years of existence is a testament to our relentless pursuit of justice, a legacy we aim to enhance with each case we undertake. At Amaro Law Firm, we are not just a team of legal practitioners; we are a symbol of hope and a harbinger of justice for the countless lives seeking reparation for their losses.

As an Executive Assistant to the CEO who is the lead trial attorney of a 100 person corporate culture law firm, you will act as the right hand to the founding attorney, ensuring that operations run smoothly, priorities are executed with precision, and strategic initiatives are fully supported.  Your number one duty will be to create capacity for the CEO/owner of the law firm. This role is pivotal in streamlining executive functions, managing high-level projects, and providing seamless operational support to a firm that thrives on speed, efficiency, and high performance.

This is not just an administrative role—this is a high-impact position requiring a professional who can anticipate needs, make data-driven decisions, and operate with complete discretion in a fast-moving legal environment.

 

 

What You’ll Do:

Email & Inbox Management

• Manage the founding attorney’s inbox with precision—triaging emails multiple times a day to maintain a clean and organized inbox.
• Respond to routine or actionable messages, unsubscribe from unnecessary communications, and extract key information for follow-up.
• Surface only high-priority or substantive emails that require the executive’s review, ensuring minimal distractions and maximum focus.

Executive Operations & Calendar Management:

• Manage and synchronize the founding attorney’s calendar, coordinating court dates, leadership meetings, travel, coordination with the litigation team he runs, and external commitments.
• Forecast upcoming priorities and plan 90 days ahead to prevent conflicts and ensure alignment with executive goals.
• Send daily briefings with key agenda details, prep materials, and logistics.
• Handle high-priority travel arrangements with efficiency and flexibility.
• Serve as the gatekeeper to protect the attorney’s time and focus on high-impact activities.

Reporting & Cross-Department Coordination:

• Coordinate the collection and delivery of recurring reports across departments, ensuring timely executive review of KPIs, project updates, and departmental forecasts.
• Track and manage action items for direct reports, and assist in organizing and drafting SOPs, training materials, and internal documentation.
• Collaborate with marketing and operations teams to gather data on lead generation, case outcomes, and performance metrics—flagging any KPI drops that require executive attention.
• Support outbound marketing initiatives and referral campaign oversight, including email sequences, swag distribution, and event logistics.
• Liaise with accounting to ensure timely delivery of cash flow statements, financial reports, and approvals needed for decision-making.

Project & Case Management Support:

• Assist with strategic legal projects, including trial preparation, research, case documentation, and client communications.
• Work closely with paralegals and attorneys to keep cases progressing smoothly and ensure optimal workflow between departments.
• Utilize case management software and analytics tools to provide the founding attorney with real-time insights into case status, operational bottlenecks, and performance trends.

Operational Excellence & Proactive Communication:

• Oversee and implement process efficiencies that streamline executive and firm-wide operations.
• Serve as the primary liaison between the founding attorney, leadership team, and external stakeholders, ensuring seamless communication.
• Anticipate needs and proactively address challenges before they arise, resolving issues independently without requiring executive intervention.

Technology & Automation Integration:

• Identify and implement technology solutions including AI that improve efficiency, automate repetitive tasks, and enhance executive decision-making.
• Ensure seamless integration of tools such as case management platforms, AI-powered legal research tools, and data analytics dashboards.

Personal & Professional Executive Support:

• Provide comprehensive support with both professional and personal administrative tasks, including coordinating errands, managing vendors, and handling travel and event logistics.
• Assist with personal budget tracking, bill payments, and oversight of memberships, licenses, and attorney profiles.
• Maintain readiness of the executive’s office, send thank-you cards, gifts, and other relationship touchpoints as needed.
• Uphold strict confidentiality while managing sensitive legal, financial, and personal matters.

 

 

What We’re Looking For:

Experience & Skills:

• Proven experience as an Executive Assistant in a law firm or high-growth professional services environment.
• Legal operations knowledge preferred, including experience working alongside attorneys and legal teams.
• Exceptional organizational and multitasking skills, with a track record of managing high-stakes priorities.
• Ability to operate at C-level executive support, managing strategic initiatives and critical decision-making processes.
• Proficiency in microsoft windows and office applications (ie, office, powerpoint excel) case management software, calendar scheduling tools, and data analytics platforms.
• Strong problem-solving skills and ability to thrive in a high-pressure, high-speed work environment.

Cultural Fit:

• A high-performance, results-driven professional who thrives in fast-paced, high-growth environments.
• Tech-savvy with MS Office and PCs, process-oriented, always looking for ways to increase efficiency and scalability.
• Highly discreet and professional, able to manage sensitive legal and business matters with the utmost confidentiality.
• A proactive problem solver with a bias for action, anticipating needs and executing solutions seamlessly.

 

 

Why You Should Work Here:

• Our primary focus is about the right and the wrong of what’s happening - business will follow.
• In addition to righting the wrongs in our cases, we also protect people from bad lawyers - we’re the “real deal.”
• Nine dynamic “hub”locations and growing (bar licenses in 8+ states).
• An innovative work environment that values and harnesses your ability to translate visions into tangible results.
• A collaborative and inclusive culture where your leadership and strategic insights are highly valued.
• A chance to shape our firm's direction and positively impact our clients' experiences.
• Opportunities to attend high-level industry conferences and networking events.
• The autonomy to implement innovative solutions that elevate our firm's operations and client service.
• A dynamic team of professionals committed to achieving excellence together.
• A fulfilling role that enables you to leave a lasting imprint on our firm's legacy.

 

 

Additional Perks:

• A competitive compensation package reflecting the pivotal nature of your role.
• Benefits:
• Blue Cross Blue Shield, low deductible options
• Family inclusion can be negotiable 
• 401K with 4% match
• Life insurance 
• If you are the right fit, but not in Texas already, don’t worry – we will help pay to get you here!

 

We’re all about working hard and staying humble. In the spirit of humble bragging, here are some of our awards and accolades:

 

• R. James Amaro:
• Top 100 Super Lawyers Houston – Thomson Reuters (2020-2025)
• Super Lawyers – Thomson Reuters (2016-2052)
• Rising Star – Thomson Reuters (2014-2015)
• National Trial Lawyer Top 100 – National Trial Lawyer (2011-present)
• AV rated preeminent – Martindale-Hubbell
• Lifetime Member – The Multi-Million Dollar Advocates Forum
• Matthew A. Elwell:
• Super Lawyers Rising Star – Thomson Reuters (2018 – 2022)
• Up-and-Coming 100: Texas Rising Stars (2022)
• Top 40 under 40 – Civil Plaintiff – National Trial Lawyers (2022)
• Top 40 under 40 – National Trial Lawyers (2021)
• Top Houston Personal Injury Attorney – Houstonia Magazine (2018-2020)
• Anna J. McMullen:
• Top 40 under 40 Injury Lawyers – National Trial Lawyers (2020)
• Super Lawyers – Rising Stars by Thomson-Reuters (2021)
• Top 40 under 40 – Civil Plaintiff – National Trial Lawyers (2022)
• Top Women Attorneys Rising Stars – Texas Monthly Magazine (2022)