Executive Assistant

Are you a champion of operational excellence, skilled in transforming the day-to-day support of a busy legal executive into a streamlined engine of productivity and impact?

Do you have the foresight to anticipate needs, solve problems independently, and manage schedules, projects, and communication with seamless precision?

Can you navigate the fast-moving dynamics of a law firm, ensuring synergy between the executive, team members, and clients to keep operations flowing smoothly?

Is your approach to executive support rooted in a proactive mindset, attention to detail, and a deep sense of trust and confidentiality?

Final question: When faced with a challenge, do you get excited or run away?

 

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At the Law Offices of Felix M. Caceres II, P.A., we are dedicated to delivering proactive, strategic legal support in the areas of estate planning, including Last Wills, Trusts, and Real Estate Transactions. With a practice built on personalized service, deep legal expertise, and a commitment to client-centered solutions, our firm has built lasting relationships across generations of families and businesses. We don’t just draft documents—we craft strategies that adapt to the evolving needs of our clients’ lives, providing clarity, protection, and peace of mind.

Founded and led by Attorney Felix Caceres, our firm embodies a unique blend of family-driven service, legal sophistication, and local expertise. Supported by a close-knit team of partners, contractors, and administrative staff, including both U.S.-based and offshore professionals, we pride ourselves on maintaining a collegial environment where experience, loyalty, and personal connection drive long-term success. Our clients trust us to handle life's most important transitions with care, foresight, and legal mastery.

At the Law Offices of Felix M. Caceres II, P.A., the role of Executive Assistant is essential to maintaining the smooth operation of the firm and enabling our founder to focus on legal advocacy and client service. This is not simply a support role—it is a critical partnership. You will manage the executive’s calendar, communications, client coordination, travel, projects, and administrative processes with meticulous attention to detail. Your work will ensure priorities stay sharp, time is used wisely, and the firm’s commitments to its clients are fulfilled without compromise.

What you’ll do:

• Calendar & Time Management: Own and optimize the executive’s calendar, ensuring seamless scheduling of meetings, appointments, and events without conflicts. Prioritize daily activities to maximize productivity, eliminate low-value tasks, and protect executive focus. 
• Travel & Personal Task Management: Coordinate all aspects of travel logistics including flights, accommodations, transportation, and detailed itineraries. Be present and available during travel coordination to meet real-time needs. Manage personal tasks and appointments such as medical visits or errands to support professional and personal balance.
• Project & Financial Management: Provide project management assistance for ongoing initiatives, including construction projects, legal projects, and internal operations. Support financial monitoring, helping track expenditures and report on financial progress related to projects and firm operations.
• Client & Network Coordination: Manage client follow-ups to ensure timely communication and case progression. Support the client journey from intake to completion by updating records and communicating professionally and warmly. 
• Meeting & Communication Coordination: Schedule, coordinate, and prepare materials for both internal and external meetings. Help manage email communications with clients and internal stakeholders, ensuring clarity, professionalism, and promptness.
• Problem Solving & Customer Service: Proactively identify and solve problems to remove operational obstacles. Act as a point of contact for client inquiries, providing responsive, high-quality customer service. Provide phone system assistance by organizing and directing calls efficiently.

 

What we’re looking for: 

• Experience: 4+ years of experience in an Executive Assistant or high-level administrative role, preferably in a legal or professional services environment. 
• Bilingual Communication: Fluent in both Spanish and English, with strong verbal and written communication skills to effectively engage with diverse clients and team members.
• Operational Efficiency: Demonstrates exceptional organizational and time management abilities, effectively balancing multiple priorities in a fast-paced environment.
• Attention to detail: Meticulous written communication skills—grammar, spelling, tone, and detail must be impeccable. 
• Tech Savvy:  Ability to work within CRM systems (CLEO currently, transitioning to Leap) to update records and manage workflows.
• Discreet and Trustworthy: Maintains strict confidentiality and demonstrates unwavering integrity when handling sensitive information, earning trust through professionalism and discretion.
• Proactive and Self-Motivated: Takes initiative and works independently with minimal supervision, while staying aligned with team goals and contributing to overall firm success.
• Collaborative and team-oriented: Team-oriented and collaborative, with a strong ability to thrive within a close-knit, high-performing work environment.

Why you should work here: 

• Impactful Work: Play a pivotal role in supporting the leadership of a growing legal practice.
• Professional Growth: Grow alongside the firm, with increasing opportunities for expanded responsibilities and leadership as the practice continues to evolve.
• Supportive Culture: Collaborate directly with a founder who values initiative, thoughtfulness, and long-term partnership in a trust-based, non-micromanaged environment.
• Tight-Knit Team: Be part of a firm that values meaningful relationships, fostering strong connections with both clients and colleagues.

Additional perks:

• Paid Time Off: Enjoy paid time off to recharge, reset, and return ready to do your best work.
• Benefit Stipend: Receive a monthly stipend to support your health and wellness needs.

At the Law Offices of Felix M. Caceres II, P.A., your role as Executive Assistant goes beyond traditional support—it’s a strategic partnership that enables our founder to lead with clarity, purpose, and impact. You’ll be the engine behind the scenes, ensuring each day runs smoothly, each decision is well-prepared, and each client interaction reflects our commitment to care and excellence. Your presence will empower the firm to operate at its highest level, driving forward both legal outcomes and client satisfaction.

This is your opportunity to contribute meaningfully, not just through what you do—but through how you do it. Join a team that values loyalty, precision, and people. Help us turn thoughtful planning into daily progress and operational excellence into lasting client trust.