Paralegal

Are you the in-office anchor who keeps busy real-estate matters moving-so documents never sit and clients stay informed?

Can you juggle multiple closings and calendars at once, handling last-minute changes with calm, fast-paced precision?

Are you detail-oriented with numbers, comfortable verifying amounts and maintaining clean, audit-ready records?

Final question: When faced with a challenge, do you get excited or run away?

 

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David A. Nigrelli, PLLC is an established Valhalla, NY practice focused on real estate and banking matters, including residential and commercial transactions, condominiums, and co-ops, serving clients across Westchester and surrounding areas.

We’re hiring an onsite Paralegal to be the in-office anchor who keeps transactions organized, responsive, and moving. You’ll help coordinate many moving parts-documents, schedules, and communications-so clients, agents, lenders, title partners, and counterparties experience a smooth, professional process from intake to post-closing.

What you’ll do:

Closing Docs & Recordings

• Prepare/assemble closing packages; draft routine letters, payoff requests, escrow instructions, and standard form docs; proof for accuracy.
• Coordinate execution, notarization, and post-closing recordings/e-recordings with county/agency as applicable.

Calendaring, Scheduling & File Admin

• Own critical dates (closing, contingencies, mortgage commitments, inspections).
• Schedule closings, client meetings, and appearances; manage attorney calendars.
• Maintain complete, audit-ready files and representation documents; track tasks in Clio/Filevine or similar.

Banking & Escrow Control

• Arrange certified checks; verify wire instructions; track incoming/outgoing wires.
• Reconcile disbursements; maintain escrow logs; route for signature; keep clear audit trails.

Client, Counterparty & Vendor Coordination

• Communicate professionally with clients, real estate agents, title companies/closers, lenders, opposing counsel/paralegals, bookkeeper, and accountant.
• Provide updates, manage logistics, and keep momentum on each file.
• Offer front-of-house coverage (phone presence/intake screening) as needed.

Payments & Collections (Real-estate Context)

• Track balances/settlement amounts; follow up on outstanding items; document receipts; align with office policies.

Office Operations & Process Improvement

• Be onsite to receive mail/deliveries, accept in-person payments, and coordinate vendors/couriers.
• Help create light SOPs/checklists to streamline recurring steps as the firm scales.

Future growth

• Opportunity to mentor future hires and grow into senior/lead paralegal or add operations/office-manager responsibilities.

 

 

What we’re looking for: 

• Experience & Background: 2-5+ years as a real estate paralegal in a small-to-mid firm; comfortable blending paralegal and office-ops duties. Reliable onsite presence; valid driver’s license for local bank/closing runs.
• Drafting & Written Work: Produces clean, filing-ready packets, letters, and routine forms with minimal revision; formats to local practice expectations to reduce attorney edit time.
• Discovery/File Mastery (Transactions): Organizes files like an auditor-checklists complete, payoffs and clearances tracked, notes legible, and matter status always knowable at a glance.
• Calendaring & Procedure: Owns deadlines and calendars end-to-end; coordinates multi-location closings; comfortable with post-closing recordings and related filings.
• Payments & Office Operations: Diligent with numbers; tracks balances and escrow activity accurately; maintains a professional front-of-house and handles in-person payments as needed.
• Communication, Initiative & Reliability: Proactive, self-directed, and responsive; communicates crisply with attorneys, clients, counterparties, courts/agencies, and vendors. Bonus: confident phone presence for intake/screening. 
• Spanish Bilingual strongly preferred.
• Tools & Technical Proficiency: Proficient with Clio, Filevine, or comparable case-management tools; calendaring systems; MS Office/Google Workspace; phone systems; and scanners/printers. QuickBooks/basic accounting familiarity is a plus (trainable). 

Why you should work here: 

• Immediate Impact & Client Connection: Keep high-volume real estate deals moving the same day as the in-office anchor; Spanish speakers can make an outsized difference.
• High-trust Ownership: Autonomy to drive work without micromanagement; clear outcomes and recognition.
• Supportive, Human Culture: Low-ego team with experienced colleagues, nearby leadership, reasonable hours, flexibility, and all federal holidays observed.
• Growth & Development: Help shape processes as we scale, with a path to senior/lead paralegal or operations/office manager.

 

 

Additional perks:

• Paid Time Off (PTO): Paid time away to rest and recharge.
• Federal Holidays: Firm-observed federal holidays with office closures.
• 401(k): Employer-supported retirement plan with a company match.
• Healthcare: Employer health coverage under consideration; details to follow.
• Professional Development: Training/coaching resources to support growth.
• Flexibility: Reasonable flexibility for life events and weather as needed.
• Performance Incentive: Potential performance-based bonus structure.
• Free Covered Parking: Covered parking available in the building for employees.

 

 

This role isn’t boring or slow. It’s fast, client-facing, and detail-driven-where your judgment and follow-through keep transactions on track. We work hard, stay respectful, and support each other. If you value ownership without micromanagement and want your effort to show up in real results, you’ll feel at home here.