Executive Assistant

Are you a master of organization with a talent for creating structure from chaos?

 

Can you manage complex schedules and protect a CEO's time like no one else?

 

Are you ready to be the right-hand support in a fast-paced, high-impact legal environment?

 

Is proactively building and implementing systems second nature to you?

 

Final question: When faced with a challenge, do you get excited or run away?

 

 

** IMPORTANT: TO APPLY **

If you have any questions, please email recruit@crisp.co only.

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To Apply: Submit your application by clicking the "Apply" button and applying on the Crisp Recruit page that opens.

**RECRUITERS DO NOT CONTACT**

Heil Law Firm, based in Corpus Christi with an expanding presence throughout Texas, has distinguished itself as a powerhouse in personal injury law. With founder Robert J. Heil at the helm, the firm has carved a niche in handling complex cases including car, truck, and rideshare accidents. Our mission extends beyond the courtroom; every case we win translates into support for our community, reinforcing our commitment to making justice a force for good.

 

Established with the ethos of integrity and client-centered advocacy, Heil Law Firm prioritizes ensuring maximum recovery for clients while actively investing in the communities we serve. Our firm culture is akin to a family, valuing collaboration and teamwork, driven by the desire to uplift lives through both legal excellence and community engagement. As we grow, we uphold a vision of being a trusted legal ally throughout Texas, known not just for winning cases but also for making a positive impact. Our leadership incorporates modern practices without losing sight of the compassionate roots that define our service to clients.

 

The Executive Assistant role is pivotal in supporting our CEO, Robert J. Heil, by bringing much-needed discipline and organization to his schedule. This position focuses on enhancing executive productivity by managing time effectively, allowing Robert to concentrate on critical strategic and client-focused initiatives. The successful candidate will have a direct impact on maintaining seamless operations and ensuring that the firm continues to deliver excellence and client satisfaction.

 

 

What you’ll do:

• Calendar Management: Complete ownership of Robert's calendar, including scheduling meetings, preventing unscheduled interruptions, and enforcing start and end times.
• Gatekeeping: Serve as the primary filter for inbound requests and interruptions, managing communications and ensuring priority matters reach Robert.
• Travel Coordination: Organize and accompany travel between Corpus Christi and Houston, ensuring all logistics are managed seamlessly.
• Inbox Management: Monitor and prioritize emails, ensuring important communications are addressed promptly and effectively.
• Protocol Implementation: Develop and maintain structured protocols for daily briefings and meeting preparations, ensuring Robert is informed and efficient.
• Event Support: Manage and support logistics for public-facing events, particularly related to our burgeoning Sports Law practice.

What we’re looking for: 

• Executive Experience: Previous experience as an Executive Assistant supporting a high-level executive or founder, ideally within a law firm.
• High Emotional Intelligence: Ability to communicate effectively and manage relationships with confidence.
• Proactive Attitude: Capable of anticipating needs, implementing systems, and driving initiatives independently.
• Calendar and Inbox Mastery: Expert skills in managing executive schedules and prioritizing communications.
• Travel Flexibility: Willingness to travel between offices and attend events as required.

 

Why you should work here: 

• Direct Impact: Work closely with a visionary CEO and make a tangible difference in a growing firm that values your contributions.
• Autonomy: Enjoy the freedom to create and optimize systems that enhance executive productivity and firm operations.
• Positive Culture: Be part of a team-oriented, family-like environment that values collaboration and support.
• Professional Growth: Opportunities to learn and grow, interfacing with leadership and engaging in diverse aspects of firm operations.

 

Additional perks:

• Competitive Compensation: Compensation is competitive and commensurate with experience and qualifications.
• Travel Reimbursement: Coverage of travel-related expenses between firm locations.

Join Heil Law Firm as an Executive Assistant and be instrumental in steering our CEO's productivity and the firm’s success. If you are ready to contribute to a dynamic legal team and thrive in an environment that values professionalism and collaboration, we encourage you to apply.