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Billing Coordinator

Chicago

As an entry level Billing Coordinator, you support the Financial Analyst Team to manage and oversee the billing processes. Your primary duties include preparing and issuing invoices, tracking and recording payments, resolving billing disputes, generating financial reports, and ensuring compliance with company and client policies. You’re eager to put your outgoing personality to the test by gaining experience in effective team communication. And you’ll grow in your role with key guidance and mentorship from Finance Director(s). 

All applications are reviewed and interviewed on a rolling basis. 

 You Will: 

  • Create invoices for clients including pre-bills, internal drawdowns and pulling necessary back-up.
  • Reconcile time system against client invoices created.
  • Manage reimbursable tracker, create reimbursable invoices and consolidate reimbursable back-up. 
  • Maintain time system for clients and projects including project creation and management, hour movements, billing rates and titles 
  • Run and follow up on missing time reports.
  • Adhere to accounts payable standards and policies.
  • Perform general office duties including: maintain the AP mailbox, photocopying of bills, invoices, and other supporting backup documentation.
  • Ad-hoc reporting as required.

You Have: 

  • Proficiency with MS Office suite of products: Excel, Word and Outlook.
  • Exceptional attention to detail 
  • Exposure with Microsoft Dynamics AX or equivalent financial accounting system would be an asset.
  • Excellent communication skills, both written and verbal.
  • Self-motivated and able to work with limited supervision.
  • A passion for people and working in teams and independently.

What We Offer 

  • Global maternity and parental leave 
  • Competitive benefits packages
  • Access to online services for families and new parents
  • Early Dismissal Friday’s (off at 3:00 PM local time every Friday)
  • Diversity and Inclusion Board with 12 affinity groups
  • Internal learning and development programs
  • Enterprise-wide employee discounts 

The Talent Team at Critical Mass is focused on ensuring we provide the best training, onboarding, and employee experience possible!  Our new hires & employees are the future of our organization, and we want to set you up for long-term success.  In an effort to do so, we expect our team to work from an office a minimum of 3 days a week.  The ask stems from our want to:  

  • Strengthen opportunity for continuous learning  
  • Improve collaboration and team relationships.  
  • Increase employee engagement  

This hybrid model balances the need for individual flexibility while maintaining the relentless customer focus we provide at CM. We understand that not everyone may feel comfortable with this expectation, so we ask that you please let us know immediately if there are any concerns so we can help navigate accordingly.  

We continually review ranges to address skills, experience and markets. Base salaries are determined during our interview process, by assessing a number of factors that include, but aren’t limited to, a candidate’s experience and skills relative to the scope and responsibilities of the position. For current CM employees, tenure will also be a consideration.

Salary Range

$50,000 - $55,000 USD

Critical Mass is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We do not tolerate discrimination on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. If you are an individual with disabilities who would like to request an accommodation, please reach out to accommodations@criticalmass.com.

We are committed to fostering diversity, equity, and inclusion within our candidate pools. 

The Critical Mass Talent Acquisition team will only communicate from email addresses that use the URLs criticalmass.com and us.greenhouse-mail.io. We will not use apps such as Facebook Messenger, WhatsApp, or Google Hangouts for communicating with you. We will never ask you to send us money, technology, or anything else to work for our company. If you believe you are the victim of a scam, please review your local government consumer protections guidance and reach out to them directly.

If U.S. based: https://www.consumer.ftc.gov/articles/job-scams#avoid
If Canada based: https://www.canada.ca/en/services/finance/consumer-affairs.html
If U.K. based: https://www.gov.uk/consumer-protection-rights
If Costa Rica based: https://www.consumo.go.cr/educacion_consumidor/consejos_practicos.aspx 

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