Back to jobs

Senior Contract Administrator

Ashburn, VA

CTEC is a leading technology firm that provides modernization, digital transformation, and application development services to the U.S. Federal Government. Headquartered in McLean, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The work we do effects millions of U.S. citizens daily as they interact with the systems we build. Our best-in-class commercial solutions, modified for our customers’ bespoke mission requirements, are enabling this future every day.

The Company has experienced rapid growth over the past 3 years and recently received a strategic investment from Main Street Capital Corporation (NYSE: MAIN). In addition to our recent growth in Federal Civilian agencies, we are seeking to expand our capabilities in cloud development and footprint in national-security focused agencies within the Department of Defense and U.S. Intelligence Community.

 

About the program:

Provide acquisition management support services for the Department of Homeland Security (DHS), U.S. Customs and Border Protection (CBP) Cargo Systems Program Directorate (CSPD) to support cargo systems applications. Acquisition management support will provide services to CBP Contracting Officers (CO) and the Contracting Officer’s Representative (COR) in the areas of Contract Management and Contract Administration Support. In addition, the Contractor shall assist the CO in the development of solutions and recommendations regarding contractual issues.

Job Description:
We are seeking an experienced Senior Contract Administrator in support of our federal government contracting business. The ideal candidate will have strong expertise in government contracting processes with experience supporting the DHS.

Duties and Responsibilities:

  • As directed by the CO, receipt and distribution of proposals to Business Managers and sub-CORs;
  • As directed by the CO, assist in the preparation of Solicitations, Task Orders (TOs), Delivery Orders (Dos), and/or Purchase Orders (POs);
  • As directed by the CO, assist in the preparation of modifications to TOs, DOs, and/or POs;
  • As directed by the CO, review contractor notifications and requests for consent to subcontract; and
  • Providing liaison with CBP business management personnel.
  • As directed by the COR, assist in the monitoring and tracking of invoice payment schedules;
  • Processing all incoming invoices to the COR for review and approval, ensuring compliance with the Prompt Payment Act;
  • Support the COR in meeting with government personnel and contractor personnel as appropriate on invoicing issues and procedures;
  • Maintaining TO/DO/PO databases for modifications and award fees;
  • Assist in COR receiving and forwarding deliverables to Configuration Management;
  • Assist COR in preparing/coordinating preparation and issuance of Deliverable Response Letters;
  • Assist COR in preparing contract/TO closeout, closeout reports, and supporting artifacts; and
  • Monitoring, tracking, and maintaining pertinent contract files and correspondence.

Requirements:

  • Bachelor’s degree in a related field.
  • 10 Years of contracting experience within a Federal Government Agency.
  • Recent contracting experience within the DHS.
  • Knowledge of Federal and agency laws, regulations, and procedures applicable to the acquisition process and to the award and administration of CBP contracts.
  • Knowledge of and experience with various contract types, to include but not limited to, Indefinite Delivery-Indefinite Quantity (IDIQ) contracts, Cost-Type contracts, Time-and-Materials (T&M) contracts, and Fixed-Price contracts.
  • Knowledge of and experience with working on complex contract requirements in support of mission needs, to include but not limited to, incorporating innovative acquisition techniques, streamlining capabilities, providing source selection expertise, adapting to high-risk milestone and schedule changes, promoting best practices, and capturing customer feedback and lessons-learned.
  •  Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
  • Strong communication skills for collaboration with internal and external stakeholders.

Desired Qualifications:

  • Knowledge and experience with the Electronic Contract Filing System (ECFS)
  • Familiarity with Homeland Security Acquisition Manual (HSAM)
  • Up to date knowledge of the Revolutionary FAR Overhaul
  • Experience with non-firm fixed price contracts (labor hour, time and materials)
  • Experience with source selections and generating price analyses and decision documents
  • Experience purchasing IT services
  • Experience procuring high dollar value requirements (50M +)
  • Recent contracting experience directly supporting the CBP.
  • DAWIA Contracting Professional or FAC-C Professional or equivalent


Clearance:  Active CBP Public Trust clearance preferred.

The above statements describe the general nature and level of work the individual(s) assigned to this position perform. They are not intended to be an exhaustive list of all required duties, responsibilities, and skills. CTEC management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodation(s) may be made applicable and available to enable individuals with disabilities to perform the essential functions of this position.
CTEC is a proud Equal Opportunity Employer! (EOE; M/F/D/V)
Please note: Candidate(s) must undergo a thorough pre-employment screening.

 

If you are looking for a fun and challenging environment with talented, motivated people to work with, CTEC is the right place for you. In addition to employee salary, we offer an array of employee benefits including:

  • Paid vacation & Sick leave

  • Health insurance coverage

  • Career training

  • Performance bonus programs

  • 401K contribution & Employer Match

  • 11 Federal Holidays

 

 

 

Create a Job Alert

Interested in building your career at CyberMedia Technologies? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in CyberMedia Technologies’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.